Category: staff

2012 Holiday Party Raffle Winners

December 17th, 2012 in avigue, events

The 2012 Boston University Party was held on Thursday, December 13, 2012 in the George Sherman Union Metcalf Ballroom.  A list of prize and contest winners is shown below.  Congratulations to all prize winners!  Please contact Andrew Vigue in our department to claim your prize.

Sled Decorating Contest

Contestants from Office of Budget, Planning, & Institutional Research won the Judges’ vote in the sled decorating contest with their entry, A Motion Picture Perfect Holiday Party.  Each of the team members will receive a $25 gift certificate to Barnes & Noble at Boston University.  The winners are Maureen Mayer, Cristina Perdoni, Diane Mendez, Liz Campbell, and Patricia Sullivan.

Contestants from Sloane Epidemiology Center won the Popular vote in the sled decorating contest with their entry, Epidemiology Elves.  Each of the team members will receive a $25 gift certificate to Barnes & Noble at Boston University.  The winners are Maria Petzold, Sharon Cornelius, Delia Russell, Carolyn Conte, and Traci Bethea.

Door Raffle prizes

Prize Winner Donated by
2012 CRC Parking Permit Fyodor Wolf/IS&T Applications Parking Services
Vapiano’s Gift Certificate Kirsten Elizabeth Arsenault/LAW WBUR
WBUR Rain Jacket Raul Fernandez/SAO WBUR
The Food 52 Cookbook Karen Rodi/CAS WBUR
6 Month Membership to FitRec Coleman Greene/BUworks FitRec/PERD
Non-Credit Recreation Course (Spring ’13) John Lawrence Mahoney/BUPD FitRec/PERD
Non-Credit Recreation Course (Spring ’13) Richard James Ford/BUPD FitRec/PERD
Non-Credit Recreation Course (Spring ’13) Quiana Scott-Ferguson/SSW FitRec/PERD
4 Suite Tickets to Sesame Street Live Bruce Matthew Bucci/SED Agganis Arena
4 Tickets to BU vs. Northeasthern Men’s Hockey, 1/18/13 Sean Kurnas/PERD Agganis Arena
2 Tickets to Celebration ’13 Dinner and  BU Night at the Pops Elizabeth Taylor/CAS E&C
Sweet and Savory Break for 15 Larry Vintinner/BU Med Dining Services
A Birthday Celebration for 50 Julia Hammer/GMS Dining Services
Starbucks Gift Basket Michael Vanaria/BUPD Dining Services
Starbucks Gift Basket Annie Marie Kiel/SPH Dining Services
Non-Credit Course at BU’s Center for Professional Education John Drobot/Housing MET/CPE
4 Tickets to Men’s or Women’s Basketball Home Game Anna Mellios/IS&T Athletics
Two Tickets to the Beanpot Jared Michael Bancroft/ENG IT DAR

ACCED-I Region 12 Fall Summit

July 13th, 2012 in avigue, kamullen

Boston University Events & Conferences is proud to be hosting the 2012 Fall Summit for ACCED-I Region 12 on October 24-26, 2012.   ACCED-I promotes and advances the collegiate conference and events profession and sets the industry standards of excellence.  Region 12 includes colleagues from Connecticut, Massachusetts, Maine, New Hampshire, Rhode Island, and Vermont,  plus New Brunswick, Newfoundland, Nova Scotia, Prince Edward Island, and United Kingdom! 

Vigue_AndrewAndrew Vigue, Assistant Director of BU Events & Conferences, is currently serving as Regional Director-Elect of ACCED-I Region 12. 

For more information about this conference, please contact Andrew via email or call 617-353-9379. 

Spend your summer with E&C!

January 21st, 2012 in dcamacho, department, staff

sailboatsStay in Boston.  Stay on campus.  Work for E&C!

Listen up, BU students!  Tired of going home and working that same old summer job?  Waitressing at the town diner or scooping ice cream at the local dairy bar losing its flavor?   Scared of being stuck in an office cubicle all summer? 

Then we’ve got just the solution.  Think about staying at BU.  No, not to study or do endless homework, but to work for the E&C Summer Operations program!  Become a member of the team that services over 11,000 conference guests.  See the hospitality industry up close, meet some great students and make lifelong friends!

Ready for the holidays

December 21st, 2011 in department, dquinlan, events

Castle Tree20 feet of lights: $15
40 ornaments, placed on the tree: $70
1 velvet tree skirt: $20
7 fake presents: $5
1 festive Castle ready for the holidays: Priceless

Happy Holidays
from Events & Conferences!

Point Me in the Right Direction

December 15th, 2011 in dquinlan, planning tips

At E&C, we’re not afraid to ask for directions…or provide some direction to our event guests! As members of the BU community, we know our way around the large campus, but we realize that our visitors may not.

Directional SignWith a main campus that extends for over a mile and a half, Boston University can be considered a metropolis within the city…which is why a little guidance can go a long way. Too often it is easy to become preoccupied with “crucial” event details, such as the room set-up or menu, and forget about something that is equally important—directional signage!

Signs not only help visitors navigate, but can also better their overall experience. A good sign should include some, if not all, of the following:

• The organization name and/or logo for easy recognition

• The event name in a font larger than surrounding text

An arrow to point guests in the “right” direction

• One line of written direction, such as “Take elevator to 9th Floor”

• A QR code, linked to the organization’s event page/website or a phone number to call for assistance

A mix of bold, italic and/or colors for aesthetic variety can complete the overall look, but make sure the sign is not too cluttered! Keep it simple with only essential information that is easy to decipher.

Once you’ve completed a basic template, we recommend walking the arrival path as a hypothetical guest to discover potential roadblocks that may cause confusion. Often, multiple signs are required for maximum success. Start at the designated parking lot(s) if guests will be driving. If not, begin at the building’s main entrance and proceed to the event space.

Are you proud of a directional sign you’ve made?  If so, we’d love for you to share it with us.  Your ideas are not “lost” on us!

“Smile for the Archives”

December 9th, 2011 in dquinlan, planning tips

“I can’t quite describe it, but…“

Too often that’s what we’re saying after we’ve been to a unique or interesting event and no one took pictures! 

Photos are quintessential from a marketing perspective, but they are also extremely useful for the archives. Over time, memory fades and event set-ups can start to blend together.  Maintaining a photo collection can help you relive the magic of past events and better plan for future events!

Don’t let the memory of this…

…become this!

Valentine's decorations Blurry decorations

Little Money, Big Impact

December 2nd, 2011 in dquinlan, planning tips

floating candlesIf only we had a dollar for every time a client said, “We just don’t have the budget for that…”

At E&C, we understand that sometimes you come up with a great idea, but it’s just not cost effective for your event.  However, all hope is not lost!

There are many ways to make small additions for big impact at your next event:

  • Adding a floral arrangement to your buffet gives it a VIP look
  • Setting votive candles on your guest tables creates a warm & inviting atmosphere
  • Having an event in Fall?  You’d be shocked how great those miniature pumpkins are for adding a burst of color to your tables!
  • Even a single flower in a tall vase can create a colorful contrast to your linens.

We’re all looking for way to help reduce that “university building” look and feel, so we’d love to hear your ideas too!

Student events…looking good

October 26th, 2011 in events, kamullen, videos

Just try to match this energy at your next event!  Video of some great lighting work by Student Production Services…

Setting up Commencement 2011

October 26th, 2011 in department, events, kamullen, videos

The time-lapse compilation above was shot between May 17 and May 23, with some time off for unanticipated power outages. The camera shot one frame every 30 seconds.

This is a great example of the cool videos found on our own BUniverse!

You say “right”, I say “stage left”

August 10th, 2011 in kamullen, planning tips

Communication is the key to preparing any good event, but it is important that everyone involved is speaking the same language.  As the manager of the Tsai Performance Center, I interact with both theatre or artsy types as well as event planners or non-artsy types.  Both equally great, but often using different terms for the same thing. 

Consider this simple request:  “Setup 3 chairs on the left.” 

Hmmm.  Do they mean 3 chairs on the stage left side, which is the right side if you are in the audience looking at the stage?  Or they mean the left side of the stage if you are standing onstage looking at the audience, which would be stage right?  And did you know that Stage Left usually equals Camera Right and vice versa? It can be confusing.  Depending on what you are used to, it’s easy to “mis-hear” the information.  Always consider who is giving the information and CLARIFY it. 

Post-It diagramWhat works the best to clarify?  Draw it out.  Some people shy away from doing setup drawings because they have to hand-draw them or they won’t be in scale or they need some fancy computer program to make them.  Not true!  Sketching out a stage setup, however sloppy, can insure that everyone is saying the same thing and valuable setup time isn’t wasted.  If you are the person providing setup information to others, make sure you are consistent with terminology and try to include a diagram to compliment your instructions.  On a side note, if you are meeting in person, I’ve found that lots of hand gestures pointing to the area you think they mean also works pretty well. 


Left/ Right as seen from the person’s point of view on stage looking out to the audience. (ie Stage Left is the right side of the stage when looking from the auditorium.)

Left / Right as seen from the camera person’s point of view in the audience.  (ie Camera Left is the left side of the stage when looking from the auditorium to the stage.)