Event Planning Tip #3
Plan a Budget
• Before arranging for travel, catering, printing, and other expenses, it is suggested to write an event budget that includes all anticipated expenditures. Typical budget items include:
Facility fees (including Facilities Management charges)
Equipment Rentals (tables/chairs/tents/etc.)
Printing/Promotional Materials (including websites)
Travel and Transportation expenses (including parking charges)
BU Productions (videography)
• Are you charging an attendance charge for your event? Is this charge to defray costs, break even, or be a profit-maker/fundraiser? Have you priced the tickets appropriate for your income objective?
• Will you attempt to solicit sponsors? What are the benefits of sponsorship (name in a program book, promotional materials at the event, etc.)?
NEXT STEP: Develop a Communication Plan
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