New Lab Personnel
This section will provide the Lab Safety Coordinator with tools and information to help on-board and train new laboratory personnel.
Need to take some notes?
- New Lab Personnel Guide is a PDF version of the information below.
- Exiting Lab Personnel Guide will help you manage your exiting team members.
- New Lab Safety Coordinator Guide will help you transition as a new LSC for your lab.
- New Employee Orientation
These items can be done on the “first day” in the lab.
- Research Occupational Health Program (ROHP) Forms Have your new personnel fill out the appropriate ROHP forms to enroll in Medical Surveillance (make sure you work with ROHP and EHS in advance to know which forms and medical clearance type are needed)
- RIMS Registration Go to the RIMS homepage to create a profile for new personnel and to add to your Lab Roster. Also visit the RIMS Training Registration page for more assistance in creating a profile. To gain access to your laboratories account you must be set up as a secondary user in RIMS, ask your PI to provide accesss. Once you do have access you will be able to visit your labs account by clicking on your Principal Investigators name after the login page
- ORC Website Orient new personnel to the Office of Research Compliance (ORC) website (and bookmark it!)
- User Certification Forms – Add new personnel information to User Certification Forms in Lab Safety Log Books.
- Add to Lab Protocols and Permits as applicable
- ORC Training Website Familiarize your new personnel with this site and help them register for required ORC and EHS classes based on the type of work your lab does (Shipping, Radiation, Animal, Lasers, etc).
- Attend Laboratory Safety Training, either in-person (Training Schedule) or online (*new* Online Safety Training modules), and record date in logbooks.
Discuss both applicable scientific and safety-related topics that are university-wide and those that are specific to your lab, your building, and your research.
Part 1: Laboratory Safety Center -
- Identify location and discuss contents of Lab Safety Center
- Familiarize personnel with the location, purpose, and details of applicable BU Policies, such as the Chemical Hygiene Plan, Biosafety Manual, Exposure Control Plan, etc
- Provide Material Safety Data Sheet (MSDS) location and overview
- Review Lab Safety Logbook(s)
Part 2: Lab-Specific Processes, Hazards, and Equipment Orientation (refer to EHS website for specifics on following topics)
- Door signage and hazards indicated
- Location and use of Life Safety devices (eye wash, shower, fire extinguisher, flip chart, Spill Containment kit, etc)
- Locations and use of specific personal protective equipment (PPE) (ensure consultation with ROHP and EHS)
- Locations and use of Chemical Storage Areas (flammable/corrosive/toxic/gas cabinets)
- Locations and use of engineering controls such as chemical fume hoods and biosafety cabinets
- Procedures for Hazardous Waste management, including Satellite Accumulation Area and associated supplies
- Laboratory Egress Routes and rally points
- Designated areas for high hazard procedures such as chemicals, radiation, biological, or laser use
- Specialty equipment, such as alarms for hazardous gas detection
- Lab-specific laboratory techniques, practices, procedures provided by Principal Investigator or designee, and as required by approved protocols, along with how proficiencies will be determined
- Introduce any lab specific Standard Operating Procedures (SOPs)
- Contact information for Department Safety Advisor
- Additional items identified by your laboratory (centrifuge operation, etc)
- Mentorship and training by PI or designee should follow this overview.
Also see the Lab Resources section of the toolkit, which provides material for more lab-specific training ideas.