Nonacademic and Residential Policies

Address Change

Students must notify the University of any local or home address changes. To do this, update your address via the Student Link. If you reside in on-campus residences, your local address will be updated by the Housing Office.

If you were assigned to a dormitory-style residence or the Student Residence at 10 Buick Street, you must complete and submit a change-of-address card to your residence mail room. If you were assigned to an apartment-style residence (other than the Student Residence at 10 Buick Street), you should file a change-of-address card at the Kenmore Square Post Office.

Administrative Relocation

The University may reassign a resident to a different accommodation if the University, in its sole discretion, deems such reassignment necessary or advisable as a sanction for a resident’s failure to comply with any University provisions, policies, rules, or regulations. Reassignment may also take place if the University deems such relocation necessary or advisable in the interests of health, safety, the more prudent use of resources, or the efficient conduct of the residential system. Such a reassignment is an administrative decision, not a judicial sanction; therefore, the decision may not be appealed as part of the judicial process. However, if the situation that warrants an administrative reassignment involves infractions of University rules and regulations, an appropriate recommendation to the Dean of Students may follow as part of the judicial process. Please see the “Reassignment or Termination of Residence Privileges” section of the Terms and Conditions of the Residence License Agreement.

Alcohol Policy

The legal drinking age in Massachusetts is twenty-one years. This means that you may legally consume, possess, transport, or procure alcoholic beverages only if you are twenty-one years of age or older.

Anyone under twenty-one years of age who knowingly makes false statements of his or her age in order to purchase or in any way procure alcoholic beverages is subject to a fine of $300 by the Commonwealth of Massachusetts .

Anyone twenty-one years of age or older who procures alcoholic beverages for, or serves or sells alcoholic beverages to, anyone under twenty-one years of age, is subject to a fine of $2,000, or six months imprisonment. Also, be advised that in the City of Boston it is illegal for anyone to consume alcoholic beverages in public (sidewalks, streets, parks, and so on).

Boston University’s Alcohol Policy will be in accordance with the laws of the Commonwealth of Massachusetts at all times. Moreover, the University’s standards of personal conduct substantially exceed the minimum expectations of civil law and custom. Students found in violation of Massachusetts law will also be subject to University disciplinary action. Students found in violation of the University’s Alcohol Policy or engaging in misconduct related to the abuse of alcohol, whether on or off campus, will be subject to disciplinary action under the Code of Student Responsibilities.

The University’s Alcohol Policy specifies:

Students who are twenty-one years of age or older and possess a Massachusetts driver’s license are currently extended the privilege to possess and consume alcoholic beverages in University residences. Such privileges may be revoked.

1. Students who are twenty-one years of age or older and possess a Massachusetts driver’s license are currently extended the privilege to possess and consume alcoholic beverages in University residences. Such privileges may be revoked.

2. Students who are under twenty-one years of age may not possess or consume alcoholic beverages in the residences.

3. Quantities of alcoholic beverages permitted to be brought into or stored in any residence facility by any resident twenty-one years of age or older are limited to seventy-two ounces of beer (for example, a six-pack), and one liter of other alcoholic beverage; any substantial quantity of alcoholic beverages (such as beer balls or kegs; cases of beer, wine, or other alcohol) may not be delivered to or brought into residences or other University facilities. Students who bring substantial quantities of alcoholic beverages into the residences will be subject to disciplinary action; this may include, but is not limited to, expulsion from the residences.

4. No alcoholic beverages may be served or sold at Boston University functions that are attended primarily by undergraduate students. Applications for exceptions will be considered by the Dean of Students for certain events (for example, a senior class function).

5. Alcoholic beverages may not be consumed in any public areas of the University.

6. Guests of residents, regardless of age, may not bring alcoholic beverages into University residences.

7. The possession and consumption of alcoholic beverages should not be part of an activity that is in violation of a University policy, as stated in the Code of Student Responsibilities and the Residence License Agreement, and such beverages are not to be consumed in any restricted area, such as hallways, lobbies, and common areas.

8. The University reserves the right to conduct inspections in appropriate circumstances in order to enforce its policies and confiscate any beverages on University property in violation of this policy.

Proper identification must be presented to University personnel upon request.

Statement on Drug and Alcohol Related Medical Emergencies and Judicial Sanctions

The illegal use or abuse of alcohol or drugs can be hazardous to students’ health and safety as well as an impediment to academic and personal success. The University is, above all else, concerned for the safety and well-being of all members of our community; therefore, the University addresses all reported violations of the University’s alcohol and drug policies, including notifying the parents of undergraduate students of alcohol and drug-related incidents, if necessary.

At Boston University, student health and safety are paramount. The University recognizes that alcohol or drug consumption may create medical or safety emergencies in which the potential for University disciplinary action may deter students from seeking assistance for themselves or others. In these situations, we strongly encourage students to act with their own and others’ health and safety as the primary concern.

When the University learns of a student’s illegal possession or use of alcohol or drugs as a result of that student’s seeking medical assistance for him- or herself, or another person, that student ordinarily will not be subject to University disciplinary sanctions for possession or use of that substance so long as the student completes all education and counseling programs recommended by the University. We are committed to the use of education and treatment approaches because, in our experience, education and/or treatment for individuals who receive emergency medical attention may reduce the likelihood of future occurrences.

When there is a question of sexual abuse or assault in a situation involving alcohol or drugs, the student who was sexually abused or assaulted is not subject to discipline under the University’s alcohol and drug policies.

As further clarification of our approach to dealing with illegal use or possession of alcohol, it will be useful for you to understand the typical sanctions in cases where students do not seek medical assistance. The disciplinary sanctions typically imposed for underage alcohol possession and use violations, together with the education and counseling programs that are usually required are as follows:

Violations in University Residence Halls

Following are the sanctions and education and counseling programs typically imposed for underage alcohol possession and use violations that take place in University residence halls. More serious sanctions may be imposed in appropriate circumstances, including when the quantity of alcohol is excessive (e.g., exceeds one case of beer or one liter of liquor) and when an individual provides alcohol to persons who are under 21. If other unacceptable behavior – such as fighting, sexual assault, or property damage – occurs in conjunction with the alcohol violation, additional sanctions may be imposed for that behavior. Second violations are uncommon and third violations are rare. Sanctions for a third violation will include, among
other things, separation from University housing.

First Incident:
Disciplinary Sanction: Probation and $100 fine
Education/Counseling: e-CHUG (an online self assessment and education on alcohol use)

Second Incident:
Disciplinary Sanction: Deferred separation from University housing
Education/Counseling: Alcohol education class and use of e-CHUG

The University permits students who are over 21 to possess and consume alcohol within the residence halls. However, when an excessive quantity of alcohol is present, members of the residence hall staff contact the Boston University Police Department (BUPD). BUPD determines whether to take action against an individual, including whether to refer the matter to local authorities. (Under Massachusetts law, a minor in possession of alcohol may be arrested and fined and his or her driver’s license may be suspended. An individual who
buys alcohol for a minor may be fined up to $2,000 and sentenced to up to six months in jail.)

Violations Not in University Residence Halls

Following are the sanctions and education and counseling programs typically imposed for underage alcohol possession and use violations that do not take place in University residence halls. If other unacceptable behavior – such as fighting, sexual assault, or property damage – occurs in conjunction with the alcohol violation, additional sanctions may be imposed for that behavior. Second violations are uncommon and third violations are rare. Sanctions for a third violation will include, among other things, suspension from the University.
First Incident:
Disciplinary Sanction: Probation and $100 fine
Education/Counseling: e-CHUG (an online self assessment and education on alcohol use)

Second Incident:
Disciplinary Sanction: Deferred suspension
Education/Counseling: Alcohol education class and use of e-CHUG

Animals

Dogs and other pets or animals will be permitted on University property outside of buildings if they are on a leash or otherwise under physical restraint so that the rights and safety of pedestrians are safeguarded. Dogs and other pets or animals will be permitted inside University buildings only when they are authorized for instructional or laboratory use, or when they are trained guide dogs for the blind and deaf. These rules apply to all offices and academic buildings of the University. In University residences, you are not permitted to have any pet or animal (such as a fish, bird, white laboratory rat), with the exception of trained guide dogs for the blind and deaf, which require the prior permission of the Housing Office. Students who bring pets or animals into the residences are subject to disciplinary action.

Appliances

The following appliances are allowed in dormitory-style residences:

Radios
Tape recorders
Stereos
Television sets
Personal Computers
Reading lamps
Hair dryers
Toothbrushes
Refrigerators (up to a maximum of four cubic feet)
Hot-air popcorn poppers
Rental MicroFridge units
Fans (no larger than twelve inches in diameter)

The following appliances are prohibited in dormitory-style residences:

Microwave ovens
Coffee pots
Hot plates
Blenders
Hot pots
Appliances for the preparation of food other than University rental program MicroFridge units and hot-air popcorn poppers.

Torchère-style halogen lamps, electric blankets, air conditioners, and sunlamps are not permitted in any University residence. Because of safety and health concerns, use of electrical appliances other than those listed above is prohibited. Additionally, the use of items/appliances which have a source of heat or flame is also prohibited.

Barbecues

Barbecues are not permitted unless the event is planned under the auspices of a University office and/or recognized student organization (e.g., Residence Hall Association) and has appropriate staff supervision.

Bicycles, Mopeds, and Motorcycles

You may keep your bicycle in your room or apartment as long as it does not interfere with other students’ space. Mopeds and motorcycles are not allowed in any residences, because they contain gasoline and constitute a fire hazard.

At no time may any vehicle be placed on a fire escape or stairwell. Bicycles, motorcycles, and mopeds may be chained to designated racks only, and not to railings, banisters, fences, or next to any University buildings. Vehicles parked or locked in inappropriate locations may be removed at the owner’s expense. Anyone who parks a motor vehicle, including mopeds and motorcycles, in University parking without the proper sticker will be subject to ticketing and towing. To prevent theft, lock your vehicle when it is not in use.

Candles and Incense

Due to potential fire hazards, open flames, candles, and incense (including unlit candles and incense) are not permitted in any residence. The use of non-electrical items/appliances is also not permitted in the residences.

Clove/Herbal Cigarettes and Tobacco

The use of non-tobacco and aromatic smoking products is prohibited in University residences; this includes but is not limited to fruit-like tobacco materials, bidis, etc.

Conduct

Residents are prohibited from engaging in conduct, in or out of the residence facility, which poses a threat to the health or safety of persons or property, which interferes with the rights or well being of others, or which violates any provision of the Code of Student Responsibilities; the Boston University Conditions of Use and Policy on Computing Ethics; the Residence License Agreement; or any rule/regulation of the University or any other applicable law.

Construction

Construction of partitions or wood additions to student rooms and apartments is prohibited.

Damages

You may be charged for any damage to or loss of University property in your residence, in both common areas and your room.

Disciplinary Records

Judicial Affairs & Student Safety Programs (part of the Office of the Dean of Students) maintains all nonacademic student disciplinary records. To obtain a copy of your own disciplinary records, you may complete a Request for Access to Judicial Records form or send a signed, dated, written request to the office. If you wish a summary of your disciplinary history to be released to an outside agency, please contact the office in writing (19 Deerfield Street, Third Floor, Boston, Massachusetts 02215), and a disciplinary summary letter will be prepared. Please allow sufficient time (approximately four weeks) for processing these requests. Judicial Affairs & Student Safety Programs provides information pertaining only to nonacademic conduct. If you require records relating to your academic conduct or academic performance, you should contact your school or college of registration.

For more information on dean’s recommendation, dean’s certification, or transfer recommendation forms, please see “Dean’s Recommendation Forms” in Academic Policies.”

Door Decorations

It has been the University’s practice to allow students to decorate the exterior portion of their room doors with posters, banners, fliers, brochures, and other materials. Occasionally, items are placed on the exterior of room and apartment doors that identify individuals. These items may be offensive to the identified individual(s). The posting of materials on the exterior of room and apartment doors is permitted. However, it is expected that student expression will be respectful of others, will be exercised in good taste, and will not be in violation of the right of other persons to be free from invasion of their personal privacy. Students living in University residences are entitled to expect that those with whom they live will demonstrate respect for privacy of individuals.

Please contact Residence Life or your resident assistant if you have any questions regarding the University’s policy.

Doors (External and Vestibule)

For safety and security reasons, the external and vestibule doors of residences, particularly in dormitory-style and apartment-style brownstones, may not be propped open at any time.

Drugs and Narcotics

Boston University, as a responsible segment of the society in which it exists and as an educational institution chartered within the Commonwealth of Massachusetts, neither permits nor condones the possession, use, transfer, distribution, dealing, or sale of illegal drugs and narcotics. Violators are subject to University disciplinary procedures, as well as to criminal prosecution under state and federal laws.

Because of health hazards involved, students are strongly discouraged from all experimentation with drugs and narcotics of any kind. They are also strongly discouraged from the distribution or misuse of prescription drugs.

In the residences, possession of drug paraphernalia (such as bongs, roach clips, shisha pipes, or hookah pipes) is prohibited.

Students who possess, procure, consume, transfer, or use illegal drugs in or around the residences will be subject to disciplinary action ranging from expulsion from the residence system to expulsion from the University. Students will be held accountable for being in the presence of the odor of marijuana and/or for the presence of the odor of marijuana in student accommodations, if the odor is detected by two members of the University staff. Dealing in narcotics or illegal drugs in or around the residences, or anywhere else on campus, will result in expulsion from the residence system and in further disciplinary action by the University, up to and including University expulsion. State and federal laws carry heavy sanctions for the sale of drugs in a school zone, which encompasses the entirety of Boston University.

Drug Paraphernalia

In the residences, possession of drug paraphernalia or items that may be utilized for illegal drug use (i.e., hookah pipes and shisha pipes) is prohibited. Drug paraphernalia includes but is not limited to items such as roach clips, bongs, any type of water pipe, or any object filled with water through which smoke is drawn.

Elevators

For your convenience, there are elevators in all of the large dormitory-style residences and in several of the apartment-style residences. Tampering with the elevators can pose serious safety problems for all residents. If an elevator is not functioning correctly, you should report it immediately to the hall/area residence office or resident assistant. If you are in an elevator and the doors do not open or the car comes to a stop between floors, do not try to force open the doors or climb through the elevator shaft. Use the emergency stop button to stabilize the elevator and ring the alarm bell until a resident assistant or other assistance arrives. Even with the stop button in place, do not try to exit the elevator; wait for assistance to ensure your safety. When the assistance arrives, let only one person in the elevator communicate with him or her in order to avoid confusion. Above all, remain calm.

In the event that a fire alarm should sound in your residence, do not use the elevators. To exit the residence, find the nearest stairway.

Anyone who damages or defaces the residence elevators will be subject to disciplinary action and will be held financially responsible for any damages incurred. Smoking is prohibited by law in elevators.

Family Educational Rights and Privacy Act

The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of a student’s education records. In compliance with FERPA, Boston University does not disclose personally identifiable information contained in student education records, except as authorized by law.

Information about students’ rights under FERPA and Boston University’s implementation of FERPA is set forth by the Office of the University Registrar. The complete explanation of what FERPA protects and how the University implements the law (especially in regards to parent/guardian access to data) is available on the Registrar’s FERPA web page. (Web address: http://www.bu.edu/reg/ferpa/index.html)

Students are informed of their rights under this law by the Office of the University Registrar upon their matriculation at the University. The parents of incoming freshmen and transfer students are informed of their rights under this law, and how to exercise them, by the President. Information on the topic is always available through the Registrar or the Dean of Students Office.

The Student Activities Office (775 Commonwealth Avenue, Fourth Floor) and the Athletics Department (285 Babcock Street) may release or publish personally identifiable information on students who participate in officially recognized activities and sports. If students wish to restrict the release or publication of this information, they should do so on the Student Link.

Firearms and Dangerous Substances

Firearms, explosives, fireworks, chemicals, projectile devices, and other dangerous substances, articles, and weapons are strictly prohibited in and around University residences and elsewhere on campus. Under state law, only law enforcement officers may carry firearms on campus. In addition to state law and University regulations banning firearms on campus, a Massachusetts state law imposes a one-year mandatory jail sentence for carrying any gun without the necessary Firearms Identification Card (FID) or a License to Carry a Firearm obtained from the Commonwealth of Massachusetts. Please also see “Weapons.” The Fire Department forbids use or storage of toxic and flammable materials in the residences. Consequently, materials such as cleaning solvents, gasoline, kerosene, and the like are prohibited.

Fire Safety

Fire safety is taken very seriously at Boston University, and all residents are expected to cooperate in keeping the residences as safe as possible. For this reason, the following activities are for-bidden, and those engaging in them should expect serious consequences:

setting fires of any kind for any reason;
tampering with any fire safety equipment, including fire extinguishers, fire alarm boxes, smoke detectors, and sprinkler heads (such as hanging objects from sprinkler heads, and so forth);
malicious activation of a fire alarm;
propping open fire doors for any purpose other than emergency evacuation;
use of roofs and fire escapes for any purpose other than for escape from afire or threat of a fire;

accidental activation of a smoke detector or fire alarm resulting from hall sports, water fights, and so on;
lighting open flames, and the possession of candles or incense in the residences;
using space heaters or other types of heating coils.
careless use of approved items/appliances that creates a fire hazard.

Activating a fire alarm system without proper cause endangers the safety of all residents, as well as the security of the greater community and the fire department. A false alarm is not a prank; it is a criminal offense that endangers the safety of others.

A student who, without reasonable cause, activates a fire alarm system or tampers with fire safety equipment, should expect to be expelled from the residential system and to be referred to Judicial Affairs for further action (possibly including imposition of fines and suspension from the University); these cases may also be referred for criminal prosecution. Students are also subject to being charged for all costs incurred as a result of tampering with any life safety equipment, including charges for the services of fire departments. The Dean of Students, 617-353-4126, offers a reward for information leading to the identification of persons illegally activating fire alarms at Boston University.

Safety Precautions

Although the University has excellent fire detection systems in all of its residences, it is important for each resident to assume the responsibility for his or her own fire safety. Responsible behavior on the part of the students, combined with the efforts of the Residence Life and Facilities Management staff to ensure that all fire equipment and procedures are current and operational, will enable all students to enjoy a safe year in Boston University’s residences.

Fire doors should not, under any circumstances, be propped open for any purpose other than emergency evacuation.

Open flames, candles, and incense are not permitted in any residence.

City of Boston fire regulations prohibit Christmas trees and similar decorations in rooms or apartments because they present fire hazards.

Fabric of any kind may not be attached to a ceiling or ceiling fixture.

Roofs and fire escapes are not to be used for any purpose other than for escape from fire or threat of fire. You should not use roofs and fire escapes on residences for sunbathing.

In recent years the use of electrical appliances such as stereos, televisions, and computers has greatly increased in the residences, often requiring more outlets than are available in a standard dormitory-style room. This situation may result in the excessive use of extension cords and multiple socket outlets, which can overload the electrical capacity of the room and create a fire hazard.

If You Spot a Fire

If you spot a fire, you must first sound the alarm. Do not delay sounding the alarm and try to fight the fire; the smoke will get to you very quickly. Leave the residence immediately. If you are in your room, feel the door before trying to open it. If it is hot, do not open it. If it is not hot, open it slowly. If there is smoke or heat in the hall, stay in your room and wait for help. Put a towel (preferably wet) under the door to keep the smoke out. Hang a sheet out of your window to attract attention. If you can safely leave your room, close your windows and door on your way out. Closed windows and closed doors limit the spread of smoke and fire. On your way out, knock loudly on the doors on your floor to alert your neighbors. Exit down the nearest stairway. Do not waste time. Do not use the elevators. Elevators are unsafe in a fire emergency.

If an Alarm Sounds

All residents are required to evacuate the building immediately when a fire alarm sounds. Fire drills are rarely scheduled; therefore, you must assume that whenever a fire alarm sounds, an emergency situation exists. Vacate the residence immediately and follow the direction of the Residence Life staff, police, and fire department. You may not reenter the residence until the fire alarm is reset. Failure to follow this instruction could result in serious disciplinary action.

Furnishings

You are provided with a desk; a chair; a bed (usually 80 inches in length); a dresser; window shades, miniblinds, or curtains. Apartment-style residences also have a kitchen table, chairs, lounge seating, refrigerator, range, and shower curtain. The University asks that stereos, television sets, and extra furniture be kept to a minimum because of space limitations. You are responsible for the furniture that is provided to you, and furniture may not be removed from any room, apartment, or common area (unless authorized and moved by the Housing Office staff). You are liable for the replacement of any furniture that is removed for whatever reason. The University will also levy moving fees to remove any non-University furniture that is left in your room, apartment, or common area at the end of the year. If any furniture is missing or damaged, report it to your hall/area residence office. A furniture repair/request form may be completed at your hall/area residence office.

Furniture in the common areas of residence facilities is for the use of the students of the floor or house and cannot be moved from that common area. Any student who appropriates common-area furniture will be required to return it and may be sanctioned. If common-area furniture is found in a student’s room or apartment, the occupants of the residence will be charged accordingly.

Gambling

Gambling is not permitted.

Grievance Procedure in Cases of Alleged Discrimination

Complaint procedures in cases of alleged unlawful discrimination or harassment

Boston University prohibits discrimination on the basis of race, color, creed, religion, ethnic origin, age, sex, disability, sexual orientation, or other unlawful basis. The goal of the procedures outlined below is to ensure that non-discrimination is a reality at Boston University and that no person in the University community is subjected to such unlawful conduct. All members of the University community can assist in the furtherance of this goal by ensuring that complaints of discrimination are promptly directed to the departments or individuals who have been designated to receive them, in accordance with these procedures.

Any employee, student or applicant for employment or admission, who believes that he or she has been subjected to any form of unlawful discrimination may make a complaint. Unlawful discrimination includes sexual harassment as well as harassment based on an individual’s membership in any other legally protected category. Boston University will conduct a fair and impartial investigation of all such complaints, with due regard for the rights of all parties. Retaliation against any individual who has made a complaint of discrimination, or who has cooperated in the investigation of such a complaint, is unlawful and in violation of Boston University policy. The purpose of these procedures is to ensure that all complaints of discrimination are thoroughly and fairly investigated by authorized University officials who have the necessary expertise.

Any complaint of discrimination should be referred to one of the schools, departments, or individuals who are responsible for receiving or investigating such complaints. Any employee who receives a complaint but who is not specifically designated to formally handle such a complaint is responsible for directing the complainant or otherwise referring the complaint to the appropriate individual. All complaints, either verbal or written, must be referred to the appropriate office, as set forth below.

Initiating a Complaint

The process outlined in this section applies to all complaints of discrimination, except those brought by students on the basis of disability. Students who wish to file a complaint alleging discrimination based on disability should file with Disability Services, in accordance with the procedures set forth in the last section of this document.

An employee, student, or applicant for employment or admission who believes that unlawful discrimination has occurred may initiate a complaint either by meeting with the appropriate individual in one of the offices listed below, or by submitting a written complaint to that individual or office. The information provided in the complaint should be as specific as possible regarding the circumstances that precipitated the complaint. The complaint should include the dates and places of the incidents at issue, the individuals involved, the names of any witnesses, any efforts to resolve the matter informally and their results, and any other pertinent information.

Offices in which a Complaint of Discrimination May Be Initiated

There are a variety of offices available to receive complaints from students, faculty, and staff who believe they have been subjected to unlawful discrimination.

Complaints by Students

Students may initiate a complaint by speaking to the designated individual in the dean’s office of the student’s school or college, by speaking to a representative in the Office of the Dean of Students, or by contacting the Equal Opportunity Office.

Complaints by Members of the Faculty or Staff

Faculty or Staff may initiate a complaint by contacting the Equal Opportunity Office, or by contacting Human Resources. Employees in academic units may also initiate a complaint with the designated individual in the Dean’s Office. Employees covered by a collective bargaining agreement may have additional options under that agreement for addressing complaints.

Complaints from applicants for employment or admission, visitors, or other non-affiliated individuals may be initiated in the Equal Opportunity Office.

Complaints from students, faculty, or staff at off-site locations

Any individual at an off-site location, such as Tyngsboro, Washington, D.C., overseas programs, etc., may bring a complaint to any of the above offices as appropriate, or to the on-site director of the program.

The address and phone number for each of these offices is listed at the end of this document. Names of the designated individuals in the dean’s offices of the schools and colleges may be obtained from the Dean’s Office or the Equal Opportunity Office.

Investigation and Resolution of Complaints

The individuals and offices available to receive complaints, noted above, were selected to give all members of the University community the opportunity to initiate a complaint in a place in which they will feel comfortable doing so. These individuals and offices have the responsibility, after speaking with the complainant and/or reviewing a written complaint, to ensure that the complaint is directed to the proper office or individual for investigation.

The University has designated specific offices and individuals to investigate complaints of unlawful discrimination. Depending upon whether the individual accused of engaging in discrimination is a student, a member of the faculty, or a member of the staff, the investigation will be conducted by the designated office or individual with the appropriate expertise and jurisdiction to do so. The offices and individuals responsible for investigating complaints of discrimination are set forth below. In any particular case, the Provost or the Executive Vice President may designate which office or individual will investigate a complaint. The University will ensure that no person who is the subject of a complaint will be assigned to investigate that complaint. The Equal Opportunity Office, if it is not conducting the investigation, and/or the Office of the General Counsel will provide advice or assistance to the investigation process.

The investigation may involve meeting with the parties, interviewing witnesses, requesting written statements from the parties, informing the person whose actions are the subject of the complaint of the allegations and/or providing to that person a copy of the complainant’s statement, and/or making any other appropriate inquiries. Before any adverse determination is made, the individual whose actions are the subject of the complaint will be informed as to the nature of the complaint, and will have the opportunity to respond.

The investigation should be completed promptly so that a decision can be rendered within 45 days of receipt of the complaint. If this is not possible, the complainant will be informed of the status of the investigation within 45 days.

A confidential record of all complaints, including their disposition, will be maintained by the investigating unit. The Equal Opportunity Office will be informed of, and maintain a confidential record of, the nature of all complaints of discrimination investigated by other units, the names of complaining parties and respondents, and the final disposition of all complaints.

Complaints Against Students

The person who receives a complaint against a student will generally refer the matter for investigation to the Office of the Dean of Students, though if a school or college has an established internal process for investigation of complaints it receives against its students, the dean of that school or college will decide if the complaint will be investigated in accordance with that process or by the Office of the Dean of Students. The investigating office will take any action that might be appropriate based on the results of the investigation, consistent with the applicable provisions in the Code of Student Responsibilities or the disciplinary procedures of the school or college.

Complaints Against Faculty Members

The person who receives a complaint against a member of the faculty will refer the matter to the Director of Equal Opportunity, who will inform the Dean of the faculty member’s school or college. If the school or college has an established internal process for investigation of complaints against faculty, the dean of that school or college will decide if the complaint will be investigated in accordance with that process or by the Director of Equal Opportunity in consultation with the dean or the dean’s designee. If the complaint also involves academic matters such as grades, curriculum, etc., the investigator will ensure that those matters are addressed by the appropriate officials within the school or college. The dean of the school or college will be informed of the findings of the investigation and will determine whether further action is appropriate. Any action involving faculty will be consistent with the procedures outlined in the Faculty Handbook.

Complaints Against Staff Members

The person who receives a complaint against a member of the staff will refer the matter for investigation to the Director of Equal Opportunity, who will inform the appropriate Dean or administrative head and Human Resources. The complaint will generally be investigated by the Director of Equal Opportunity. The Director of Equal Opportunity (or other designated investigator) will provide findings, in writing, to the dean or administrative head, who will determine what action, if any, is appropriate. Action involving staff will be consistent with any applicable collective bargaining agreement and University policies.

Confidentiality

Every reasonable effort will be made to protect the privacy and confidentiality of all parties during the investigation, consistent with and subject to the University’s need to investigate the complaint and/or implement decisions made in order to resolve the complaint. It must be understood that in order to permit the University to carry out its obligation to investigate all complaints fairly, and to ensure that non-discrimination is a reality within the University community, no representative of the University is authorized to promise complete confidentiality to any person who possesses information relevant to the investigation of a complaint, including the complainant.

Any individual who requests confidentiality before disclosing a complaint must be informed that because any apparent violation of Boston University Policy must be addressed, complete confidentiality may not be possible. An individual who insists on confidentiality as a condition of disclosing a complaint may be advised of the opportunity to consult with one of the University’s medical or mental health professionals, with whom such matters may be discussed in confidence. However, consulting with these professionals does not constitute the initiation of a complaint. Medical and mental health professionals are not representatives of the University for this purpose and are not authorized to investigate or respond to complaints of discrimination.

Appeals

In the event that the complainant believes that the resolution of the complaint has not rectified the situation, an appeal may be made. The appeal should be filed with the Director of Equal Opportunity. In the case of complaints against students and staff members, the Director of Equal Opportunity will direct the appeal to the appropriate officer of the University for review and disposition. In the case of complaints against faculty, the Director of Equal Opportunity will consult with either the dean of the school or college in which the faculty member is appointed (if the dean did not make the decision being appealed) or the Provost to determine the appropriate officer of the University to whom the appeal should be directed.

An individual whose action(s) are the subject of a complaint may appeal adverse action taken as a result of the complaint. Students disciplined under the Code of Student Responsibilities should follow the appeal procedures outlined in that document. Faculty members should follow the procedures in the Faculty Handbook. Other employees should follow the grievance procedures outlined in the Personnel Policy Manual, or their collective bargaining agreement, whichever is appropriate.

These procedures shall constitute the grievance procedure mandated by the regulations implementing Title IX of the Education Amendments of 1972, and, for employees, the grievance procedure mandated by the regulations implementing Section 504 of the Rehabilitation Act of 1973. The procedure for student grievances under Section 504 is set forth in the Student Grievance Procedure in Cases of Alleged Disability Discrimination. The University’s Director of Equal Opportunity, 25 Buick Street, 2nd floor, tel. 617-353-9286, is the designated coordinator for complaints arising under Title IX of the Education Amendments of 1972 and Title VI of the Civil Rights Act. The Director of Disability Services, tel. 617-353-3658, is the designated compliance officer for complaints arising under Section 504 of the Rehabilitation Act of 1973.

Questions about the University’s Complaint Procedures in Cases of Alleged Unlawful Discrimination or Harassment may be addressed to the Equal Opportunity Office.

Exceptions to these procedures may be granted by the President, Provost, Executive Vice President, Medical Campus Provost, or the General Counsel.

Offices where complaints may be initiated:

Office of Equal Opportunity, 25 Buick St., Boston, MA 02215, 617-353-9286
Office of the dean in the individual’s school or college
Office of the Dean of Students, 775 Commonwealth Ave., Boston, MA 02215, 617-353-4126
Human Resources, Charles River Campus, Employee Relations Representatives, 25 Buick St., Boston, MA 02215, 617-353-4044
Human Resources, Medical Campus, Director of Human Resources, 801 Massachusetts Avenue, Crosstown Center, Suite 400, 617-638-4610.

Student Grievance Procedure in Cases of Alleged Disability Discrimination

Boston University prohibits discrimination against any individual on the basis of physical or mental disability. This policy extends to all rights, privileges, programs, and activities, including housing, employment, admissions, financial assistance, and educational and athletic programs. It is also the policy of Boston University to provide reasonable accommodations to persons with disabilities unless such accommodations would impose an undue burden or fundamental alteration to the program in question. The purpose of these procedures is to ensure that all complaints of discrimination based on disability are thoroughly and fairly investigated by the authorized units of the University. Boston University will conduct a fair and impartial investigation of all allegations of discrimination, with due regard for the rights of all parties. Retaliation against any individual who has filed a complaint of discrimination, or who has cooperated in the investigation of such a complaint, is unlawful and in violation of Boston University policy.

When a student believes that he or she has been discriminated against on the basis of disability, he or she may file, in writing a formal grievance with the Director of Disability Services, who is the University’s compliance officer for Section 504 of the Rehabilitation Act of 1973. The statement should be as specific as possible regarding the actions(s) or inaction(s) that precipitated the grievance: date, place, persons involved, efforts made to settle the matter informally, and the remedy sought.

If a student with a grievance alleging disability discrimination is also employed by the University, and the grievance arises out of the student’s employment, the grievance may be filed under the University’s Complaint Procedures in Cases of Alleged Unlawful Discrimination or Harassment. If the Director of Disability Services receives a grievance which appears to allege disability discrimination arising out of a student’s employment, the grievance may be referred to the appropriate office to be handled under the policy applicable to employees.

Where the grievance arises out of a decision made by Disability Services regarding a student’s eligibility for academic or other accommodations, the grievance will be forwarded for investigation to the Provost. Grievances otherwise involving academic matters, for example, cases in which grades are disputed, will also be forwarded to the Provost, who will determine which office(s) should conduct the investigation. Otherwise, the Director of Disability Services shall investigate the matters set forth in the written grievance. In conducting this investigation, the investigator may forward a copy of the grievance statement to the persons whose actions (or inactions) are the subject of the grievance, and may request a written response from appropriate individuals in the University. The investigator may also choose to interview witnesses, to meet with concerned parties, to receive oral or written statements, and to make other appropriate inquiries.

After completing the investigation, the investigator will forward a copy of a report and recommendation to the appropriate University official. If the complaint arises out of an academic unit, the report will be forwarded to the dean of the appropriate school or college, unless he is the subject of the grievance. In such cases, the report will be sent to the Provost. If the complaint arises from a nonacademic unit, the report will be forwarded to the administrative head of the unit, unless he is the subject of the grievance. In such cases, the report will be forwarded to the Dean of Students, who will forward it to the appropriate officer of the University.

Within forty-five (45) days of the filing of the grievance, the Provost, dean, or administrative head will render a decision on the merits of the student’s complaint. If resolution is not possible within forty-five (45) days, the Provost, dean, or administrative head shall inform the student of the status of the investigation.

Copies of the decision by the Provost, dean, or administrative head will be sent to the student, the Provost (when not issued by him), and the Director of Disability Services. A copy may also be sent to the department and/or the persons whose actions (or inactions) are the subject of the grievance, as appropriate.

In the event that the student is not satisfied with the resolution of the grievance, an appeal may be made. The appeal should be filed with the Director of Disability Services, who will direct the appeal and all appropriate records to the appropriate office of the University for review and disposition.

Copies of the decision will be maintained in the Office of the Provost and the Disability Services Office.

These procedures shall constitute the grievance procedure mandated by regulations implementing Section 504 of the Rehabilitation Act.

Questions about the University’s Student Grievance Procedures in Cases of Alleged Disability Discrimination should be addressed to the Disability Services Office.

Exceptions to these procedures may be granted by the President, Provost, Executive Vice President, Medical Campus Provost, or the General Counsel.

Grievance Procedure—Problem Solving

Situations sometimes arise in which students feel that they have not been dealt with fairly, do not agree with a policy decision made by an office of the University, or have a complaint about the performance of a member of the staff or faculty of the University. The University has a set of procedures designed to address these kinds of problems. The dean’s office of the school or college in which a student is enrolled, the student’s academic advisor, and the Office of the Dean of Students will assist students who have complaints or grievances and need help in determining the procedures to be followed.

As a general rule, a complaint from a student who is dissatisfied with a situation or event should be directed to the persons whose actions or inactions have given rise to the complaint. Whenever possible, every effort should be made to resolve the problem fairly and promptly at that level.

In the event that a student is not able to satisfactorily resolve the matter with those directly involved, he or she may pursue the issue within the normal reporting structure (appropriate administrative channels) of the academic or administrative unit.

Students who are uncertain as to the proper procedure to follow for a particular grievance should seek help and information from the Office of the Dean of Students.

Guest Policy

Boston University grants students the privilege of hosting guests in the student residences. In addition, a resident’s ability to host guests is, in fact, a courtesy extended by a roommate or roommates. A foundation of this guest policy is that guests are only permitted with the consent of a resident’s roommate(s). Students are expected to communicate with each other to work out arrangements for guests within a shared room, suite, or apartment. Members of the Residence Life staff are available to assist students who may require support or guidance in working with a roommate about the presence of guests in their shared accommodations, and especially in cases where a roommate displays a lack of consideration for others or abuses the privilege of hosting guests.

For the purposes of this policy, a resident is a student who is assigned to a room, suite, or apartment in the Boston University residence system. A guest is an individual who is not assigned to said resident’s room, suite, or apartment. A resident host is a resident student who signs a guest into the residence to which he or she is assigned. An overnight guest is a guest who visits between the hours of 2 a.m. and 7 a.m. (or any fraction thereof).

Generally, residents must accompany their guests at all times. A resident may have no more than three (3) guests at a time, and guests may stay in a room, suite, or apartment no more than three consecutive nights. Residents are able to have guests stay overnight for no more than seven (7) such visits each semester.

Guests are expected to respect and comply with all rules and regulations while in or around the residences. At all times, residents are responsible for the conduct and activity of their guests, including any damage caused to University property and violations of policies for student residences.

Resident (on-campus) students who wish to visit one of the larger residences can use their Terrier Card (BU ID) to gain access between the hours of 7 a.m. and 2 a.m., each day.

During dining service hours, any resident student with a dining plan may sign in a non-resident where access through a security station is required to enter a dining room. A non-resident BU (off-campus) student with a dining plan can use his or her Terrier Card to access the residences with dining rooms during dining service hours, where access through a security station is required to enter a dining room.

No overnight guests are permitted during the first two weeks of the academic year, and during study and final examination periods.

In addition to the preceding terms, which apply to all students in residence, this guest policy includes terms that apply to specific campus residences:

1. Guests within 575 Commonwealth Avenue, 1019 Commonwealth Avenue, Danielsen Hall, Myles Standish Hall, Shelton Hall, The Towers, Warren Towers, and West Campus residences

a. Between 7 a.m. and 2 a.m., a building resident must sign in all non-residents, whether they are BU students or not. Prior to entering the residence, the resident host’s Terrier Card must be scanned at the security station, and the guest must leave a photo identification card with the residential safety officer.

b. For the purposes of a one-night visit only, between 2 a.m. and 7 a.m., guests must check-in at the security station. A resident must meet guests in the lobby and must escort them into the residence. Prior to entering the residence, the resident host’s Terrier Card must be scanned at the security station, and the guest must leave a photo identification card with the residential safety officer.

c. A resident who wishes to have a guest visit for up to three consecutive nights must request these overnight privileges by submitting an overnight guest pass to the residential safety officer before 2 a.m., of the first night of the intended overnight period. The resident’s roommate(s) or suitemates must provide written consent.

2. Guests within the Student Residence at 10 Buick Street and 33 Harry Agganis Way

A resident must meet guests in the lobby and must escort them into the building. Residents must obtain verbal authorization from all other students within the apartment to host an overnight guest. Prior to entering the residence, the resident host’s Terrier Card must be scanned at the security station, and the guest must leave a photo identification card with the residential safety officer. Guests are permitted within the residence at any time, as long as they are accompanied by a 10 Buick Street resident.

3. Guests within the smaller dormitory-style and apartment-style residences, including Bay State Road brownstones, Beacon Street, Commonwealth Avenue, and South Campus residences

A resident must meet guests in the building’s vestibule and must escort them into the building. Residents must obtain verbal authorization from all other students within the room, suite, or apartment to host an overnight guest. Guests are permitted within the residence at any time, as long as they are accompanied by a building resident.

Identification Card (Terrier Card)

All full-time students are issued a Terrier Card that serves as their University ID card. Terrier Cards are issued by the Terrier Card Office on the lower level of the George Sherman Union.

Replacement Terrier Cards may be obtained at the Terrier Card Office. There is a $30 nonrefundable fee charged for each card replacement. Multiple replacements may result in additional fees. The Terrier Card must be carried at all times and may not be used by anyone other than the student named on the card; it remains the property of the University and must be surrendered to the University upon demand. When necessary, students may be required to identify themselves and to show their Terrier Cards at the request of a University official (this includes, but is not limited to, admission to exams, residences, and University events). Alteration or use of the card for any unauthorized purpose will result in confiscation, financial penalty, and/or disciplinary action. Requests for correcting or changing names must be placed through the Registrar’s Office. Name changes must be supported by legal documentation or a notarized letter requesting the change.

Illegal Residence Moves Policy/Direct Swap Policy

Illegal moves are defined as those moves made without official permission of BU Housing and/or Residence Life.

Direct swaps (student-to-student) will be allowed during designated room-change periods and under the following conditions:

1. The swaps occur within a residence, within an area, or between areas.
2. The swaps must not affect the number or location of vacancies (i.e., no trades of an open space in one room for an open space in another).
3. All students involved, including roommates, must consent to the swap via completion of the designated form and in many cases, a meeting with Residence Life staff.
4. The students who are participating in the direct swap must personally return their old keys and pick up their new keys from the appropriate hall/area residence office.
5. The swaps occur only at the discretion of the appropriate residence director(s).

Sanctions for students who move without adhering to the above policy are the following:

1. Residence Life staff will record the names of those people and notify them of the sanctions.
2. The students will lose their same room selection rights and internal room selection rights, and can participate only in community room selection, choosing at the end of their class years.
3. Students may be required to return to their original assignments.
4. Illegal moves may also incur judicial action.

Insurance

The University cannot assume responsibility for personal property in the residences and strongly advises parents to extend the coverage of their household insurance to protect the student’s property from any form of loss or damage. Every resident is encouraged to obtain/carry adequate personal property insurance and health insurance, as the University’s insurance program is limited to coverage of University-owned property. Subject to the provisions of applicable law, the University shall not be liable directly and/or indirectly for personal injury, loss, or damage to personal property of a resident, his or her family, guarantor, legal guardian, relatives, friends, visitors, or guests caused by fire, theft, or any other cause whether such personal injury, loss, or damage occurs in a residence facility, or elsewhere, on or off the University campus. Upon arrival on campus, students are urged to participate in Operation Identification, a personal-property security program. Ask the residence staff or the Boston University Police Department for details.

Jury Service

According to the Office of the Jury Commissioner of the Commonwealth of Massachusetts, “Every U.S. citizen 18 years of age or older who is a Massachusetts resident or an inhabitant for more than 50% of the time is eligible to serve as a juror. If you are a resident of another state but a student at a Massachusetts college, you are an inhabitant for more that 50% of the year and therefore eligible to serve as a juror in Massachusetts.” It is not unusual for students residing in Suffolk County to be summoned to serve as trial jurors. Jury service, on a short-term basis, can provide students with a good opportunity to fulfill one of their important responsibilities as members of the community. Boston University supports students in their fulfillment of this civic duty.

Students should carefully read all materials they receive with their summons to service, as these contain helpful information about confirming, postponing, rescheduling, or relocating service, and address many of the most frequently asked questions. Students who must miss class in order to fulfill their jury service requirement should notify each of their instructors of the summons and make arrangements to complete any missed work. Staff at the dean’s office of your school or college of registration may also be able to assist you in making arrangements for missed class time due to jury service. Students may be required to furnish their summons notice or the certificate of service when making these arrangements.

If you have any questions about jury duty, including confirming, postponing, rescheduling, or limiting your service, please consult the Student’s Guide to Jury Duty brochure, available in the Office of the Dean of Students, or contact the Office of the Jury Commissioner (1-800-THE-JURY/1-800-843-5879).

Keys

When you check in, you will be given, and asked to sign for, the keys to your residence. Always make sure you lock your room when you leave and take your key. If you lose your key or it is stolen, you should immediately report it to your hall/area residence office or to the RA on call. If you are locked out of your room or apartment, you should contact your hall/area residence office or your RA. The RA or staff assistant will explain the lock-out procedure for your residence. It is not advisable to carry your keys and Terrier Card on the same key ring or holder.

Unauthorized possession, duplication, or use of keys that permit access to University facilities, including residences, is prohibited.

Keys for Temporary Use

If you are locked out of your room or your apartment, you should contact your hall/area residence office, your resident assistant, or the resident assistant on call. The RA or staff assistant will explain the lock-out procedure and may provide you with a temporary key to be used for access to your room. If a temporary key is provided for your use, please note that you will be charged for a lock change if you do not return the temporary key within twenty-four hours.

Loft Policy

The University recommends the use of BU Housing-supplied furniture and mattresses and does not endorse the use of loft beds in campus residences. In the event of use, students and/or parents do so at their own risk. The following minimum requirements apply for health and safety reasons:

There must be a minimum clearance of 36 inches from the highest point of the bed (i.e., the top of the mattress) to the lowest point on the ceiling or light fixture.
If there is a sprinkler head in the room, there must be a minimum vertical distance of 18 inches from the sprinkler head to the highest point of the bed (i.e., the top of the mattress).
Only Boston University mattresses, which have been tested and approved by the Boston Fire Department, may be used.
Loft frames must be made of metal and/or wood; fire regulations prohibit the use of plastics, veneers, and pressure treated wood.
For added stability, where possible, beds must be placed adjacent to two walls (i.e., in a corner).
Beds must not be adjacent to a window.
Students are not permitted to bring cinder blocks into on-campus residences; therefore, use of cinder blocks is prohibited for this or any other purposes.

Mace and Pepper Spray

Possession of mace or pepper spray by any student on University property (even by those licensed to carry pepper spray through the Commonwealth of Massachusetts) is strictly prohibited.

Motor Vehicles

While resident students are allowed to utilize select University parking facilities, the University strongly discourages resident students from bringing and parking motor vehicles on campus. Resident and commuter students are permitted to purchase permits for on-campus parking. On-street parking is at one’s own risk. Anyone who parks in University parking without the proper permit will be subject to ticketing and towing at the owner’s risk and expense. This applies to automobiles, motorcycles, and mopeds. Out-of-state residents must register cars and motorcycles within thirty days of arrival with the Registry of Motor Vehicles of the Commonwealth of Massachusetts. Questions related to parking and registration should be referred to BU Parking & Transportation Services, second floor, George Sherman Union, 775 Commonwealth Avenue, 617-353-2160.

Move-In

Each residence has a hall/area residence office. When you arrive at Boston University, check in at the office for your particular residence. You will be asked to review a room condition report that has been completed by your resident assistant (RA). Read it over carefully, indicate any problems with your room or apartment, sign the report, and return it to your resident assistant. If your resident assistant has not completed a room condition report for your room or apartment, please ask him or her to do so before you settle in to your residence. (You must complete this process at your new residence any time you change on-campus residences during the year.) The room condition report is the primary reference used when billing students for damages. To be valid, it must be signed by your resident assistant.

Move-Out

You are responsible for turning in your keys to your hall/area residence office whenever you move out of a residence, or if you move from one residence to another during the year. It is advised that you return your keys in person and get a key receipt. Hall/area residence office hours are 9 a.m. to 5 p.m. on weekdays and 7 p.m. to midnight each day. Do not give your keys to another resident or resident assistant to return for you. You may be billed for additional room, board, and lock/key charges.

If you move out of your residence at any time during the year, for example, to change rooms or withdraw, it is your responsibility to get a check-out room condition report. You must complete this report with your resident assistant and submit the completed form to your hall/area residence office. Please remove all of your belongings, and leave the room or apartment in a clean and habitable condition. If you fail to properly check out and turn in your key, you may be charged additional residence, board, and lock/key fees. When moving, always remember to complete a change-of-address card at the residence mail room where you receive your mail, or through the Kenmore Station Post Office at 15 Deerfield Street, if you receive mail via street delivery, so that your mail can be forwarded.

Mural Projects

If a student wishes to paint a mural in a common area, the proposed design must be submitted to the hall/area director, who will review it. An approved proposal is submitted to the directors of Residence Life, Housing, and Facilities Management for final approval.

Noise Policy/Quiet Hours

An atmosphere conducive to study and sleep is necessary in the residences. The general expectation is that the residences will be quiet at all times. Specific quiet hours will prevail between 6 p.m. and 8 a.m., seven days a week.

Noise is a very serious problem in an academic environment, and residents who are careless in their responsibility toward others will be dealt with appropriately. A particular problem is stereos played at loud volume. Students who bring stereos must also bring headphones. Speakers may not exceed twelve inches by twenty inches. Under no circumstances may speakers be placed and played in windows or halls of residences. Students disturbing others will be subject to disciplinary actions, including, but not limited to, expulsion from the residential system. In addition, sound reproduction equipment utilized in a manner that disturbs others is subject to immediate impoundment, pending its removal from campus by its owner.

During reading and final examination periods, twenty-four-hour quiet hours will be enforced in and around the residences.

Parking Permits

Falsifying parking permits will result in immediate revocation of all parking privileges, confiscation of the falsified permit(s) by the Boston University Police Department, towing of the vehicle, possible prosecution, and disciplinary action. Student offenders will be referred to Judicial Affairs & Student Safety Programs for review and investigation under the Code of Student Responsibilities. Disciplinary action may include sanctions such as University suspension, and the imposition of fines and restitution.

Photography in Residences

See Respecting the Privacy of Others in Non-Academic and Residential Policies.

Physical Violence and Harassment

Physical violence, verbal abuse, and obscene or harassing telephone calls are strictly forbidden. Students engaging in such behavior will be subject to expulsion from the residential system as well as to other University disciplinary proceedings.

Posters, Fliers, and Banners

While students may put up posters, pictures, and other decorative and expressive items in their rooms and apartments, students are reminded that they are responsible for any damage caused by putting up such material.

Students may not put up posters, banners, fliers, brochures, or other material outside of their rooms or apartments except as follows:

In large residences, certain bulletin boards and other specific locations are designated for posting of informational and expressive material by students and student organizations. To maximize opportunity for expression and to promote timeliness of notices, each residence may establish a maximum period for posting after which material must be removed.
Students may not affix posters, banners, fliers, brochures, or other material to the common interior or exterior walls, common doors, windows, fire escapes, or other common portions of the interior or exterior of the building, except for designated bulletin boards and other specified areas.
At certain times during the year, the Dean of Students or Director of Residence Life may designate periods during which banners and posters may be affixed to the residence on interior or exterior walls. For example, such periods may be designated during Parents/Family Weekend, the period immediately preceding student elections, and other times. Any banners or posters affixed during such periods must not interfere with fire and other safety requirements, and the students responsible for them must remove them at the expiration of the permitted period or be liable for the costs of removal.

Privacy

See Respecting the Privacy of Others in Non-Academic and Residential Policies.

Publications Policy

All student journals of opinion must operate independently of the University and without University financial support.

Club cards, leaflets, handbills, circulars (other than those for a commercial purpose), and newspapers may be distributed in the areas on campus such as the basement of the George Sherman Union and the lounges of the schools and colleges normally designated for this purpose. The distribution of material cannot impede the flow of traffic in these areas. The distribution of these materials cannot take place in an academic class or at a program or activity of the University (such as a concert or basketball game). Distribution may take place in the public areas outside of such activities. Posting signs, posters, and fliers is permitted only on authorized bulletin boards. Materials may not be placed on walls, doors, windows, or trees, and may not be attached with permanent adhesives. Because of the special environment of the residences, specific policies exist regarding soliciting and distribution of literature in the residences. (Please see Solicitation in Non-Academic and Residential Policies or visit your hall/area residence office.)

Student organizations may publish informational newsletters and gazettes that contain a calendar, scheduling, and information/news. The Dean of Students and the advisors of the student organizations are responsible for ensuring that such informational newsletters are in accord with the University’s standards of informational purpose and accuracy, and maintain good taste, responsible journalistic practice, proper grammar, and meet all requirements of law.

With the prior approval and oversight of the Dean of Students and the advisors of the student organizations, student organizations may also use University-designated computing or communications facilities for publication or distribution of information. Because of the general nature and interdependency of these facilities, as well as their connection to global networks, extraordinary care, consideration, and good judgment must be exercised when publishing electronically. Note that this and any other use of University computing facilities is also governed by the Boston University Conditions of Use and Policy on Computing Ethics (Please see Boston University Conditions of Use and Policy on Computing Ethics or contact BU Information Technology).

Various academic departments and administrative offices of Boston University are responsible for a variety of University publications, including information bulletins, newsletters, handbooks, and journals of opinion. Each such publication is the responsibility of a member of the Boston University faculty or administrative staff of a particular office or department. Students may be involved with such publications under the direction of the faculty and staff.

Refrigerators

One refrigerator, up to a maximum capacity of four cubic feet, is permitted in each dormitory-style room or suite.

Religious Groups

Boston University welcomes students, faculty, and guests from many religious and cultural backgrounds. This rich environment encourages the free exchange of beliefs and ideas and the reexamination of one’s values and commitments. With this freedom, however, comes the responsibility to respect the rights of others, including the right not to be harassed or pressured to join a religious group or take part in its activities. Religious activities and groups on the campus are open to all students. They are often publicized in campus newspapers, posters, fliers, and by personal invitation. If you are approached by representatives of any group on campus, you are free to request further information, to attend its meetings, or to become a member.

You are also free to say, “No thank you, I’m not interested.” This simple statement should be respected.

If you feel you are being pressured to attend a meeting or join a group, please report this to your resident assistant or residence director if you live in a University residence, or call the Office of the Dean of Students, 617-353-4126, if you live off campus. Immediate action will be taken.

Should you wish to discuss this policy further, or have any other questions about religious groups or activities, feel free to contact the Office of the Dean of Students, 617-353-4126, or any of the University chaplains.

Respecting the Privacy of Others

Videotaping or photographing students in the residences without their permission is prohibited. In addition, unauthorized or inappropriate use of such photographs or videotapes of other students is prohibited.

Roofs and Fire Escapes

Roofs and fire escapes are not to be used for any purpose other than for escape from fire or threat of fire. Students are also not permitted on ledges, balconies, or any other exterior means of egress.

Room Assignments and Room Selection

If you wish to secure on-campus housing for the next academic year, you must complete a Fall Housing Reservation and submit a housing guarantee payment by a specified date. You are then eligible to choose a room or apartment within a specified residence, as well as a roommate, on a space-available basis in the spring room selection process. Information on the room selection process is available at the Housing Office’s website.

Room Changes

If you have any questions about room changes, you should contact Residence Life or Housing staff.

The Assignments Area of Housing offers three general room-change periods during the year. Changes are processed during the summer, fall, and spring. Room-change request forms are made available at the Housing Office’s Assignments Area, 25 Buick Street, first floor, for the fall room-change period with the opening of on-campus residences in September; for a limited time before and during the spring room-change period; and following the spring room selection process until the end of the spring semester. Priority for room changes offered during the fall and spring semesters is determined by date of receipt of the room-change request, class year, and documented medical needs.

It is important to note that changes between dormitory-style and apartment-style residences will result in a change in dining plan status. All students assigned to dormitory-style residences must choose one of the five dining plans available. When a student moves from an apartment-style residence to a dormitory-style residence, the dining program becomes mandatory, effective the date of the room change. The student should indicate on his/her room-change request acceptance form or direct swap student form his/her mandatory dining plan choice. Students who had contracted for a dining plan as apartment residents will also be required to select a dining plan. If the student chooses not to select a dining plan, those who were Convenience Points Plan participants and those who were not dining plan participants will be assigned the 14-Plus Plan. Those who were participants in the Unlimited, 14-Plus Plan, 9-Plus Plan, 316 Plan, or 242 Plan will remain on the same plan.

Participation in the dining program is optional for students assigned to a University-owned apartment-style residence. When a student moves from a dormitory-style residence to an apartment-style residence, participation in the dining program becomes optional beginning with breakfast on the Friday following the effective date of the room change (the dining week begins with Friday breakfast). If the student is interested in continuing his or her participation in the dining program, he or she must sign an Optional Dining Plan Agreement at the Terrier Card Office, 775 Commonwealth Avenue. The student should bring a copy of his or her room status report to the Terrier Card Office. If this agreement is not executed, the student’s dining entitlement will be terminated.

Room Condition Reports

You must complete a room condition report as part of the check-in process in all University residences. You should complete a checkout room condition report if you change your room or apartment, or if you withdraw during the academic year or summer session. The room condition report should be properly completed to accurately represent the condition of the room and/or apartment. To be valid, the form must be signed by your resident assistant. You should retain your copy of the form for your records. At the termination of a student’s assignment to his or her room or apartment, the room condition report is used to assess the condition of the room or apartment. The room condition report and the room/apartment inspections done by the Housing Office and Facilities Management at the end of the academic year are the primary references used when assessing damage charges to student accounts.

Room Safety/Condition/Inspection

Doors should be locked even when rooms and apartments are left for only a few minutes. Valuables should not be left where they can be easily stolen, and should be taken home during vacations and recess periods. Common sense—more than anything else—determines safety.

A student who loses or misplaces his or her key should check with the resident assistant or hall/area residence office. You are expected to keep your room or apartment reasonably clean and safe, and to assist in maintaining the cleanliness and order of public areas and lavatories. Due regard for the rights of roommates and for University property is expected. Vacuum cleaners are generally available from your hall/area residence office.

The University reserves the right for its designees to enter and inspect a residence accommodation in the interest of health, safety, and proper conduct of the residents, or the orderly and efficient administration and operation of the residential system, or to maintain or repair the premises. Entry may be made at any time, whether or not the resident is present, and without prior notice to the resident, if emergency, health, or safety circumstances warrant such entry, or if there are reasonable grounds to believe that any substance, material, or item is being kept or used on the premises in any manner prohibited by law, by the Residence License Agreement, or by the policies, rules, and regulations of the University. Any such substance or item may be impounded by the University’s representative without prior notice. Entry may also be made without prior notice, during normal hours, for the purpose of conducting nonemergency inspections and repairs, or the purpose of showing the premises. Rooms and apartments are inspected before and during vacation and recess periods to ensure that windows are closed, electrical equipment is unplugged, the heat is turned down, and the room or apartment is secure.

Each room and apartment is designated with an appropriate design capacity. The design capacity is the number of people, designated by BU Housing, that may share a room or apartment. Please keep in mind that your room should always remain at design capacity. This means that if one of the persons in your room, suite, or apartment moves, you should expect that the University will show the room to another prospective student and may assign them to the vacant space without notifying you prior to the assignment. The University expects you to remain courteous to anyone who may view or seek to live in the vacant space in your room, apartment, or suite by ensuring the designated space, area, and issued items for a prospective new roommate or suite mate are left free (for example, bureau is empty, bed is free from clutter, closet space is available).

Satellite Dishes and Antennas

Students may not place or affix any satellite dish, antenna, or other device outside their windows, on the roof, or in any other location of any University building.

Security Assistants

Most of the large residences have a uniformed residential security assistant on duty twenty-four hours a day, seven days a week, to ensure that only authorized residents and their guests or visitors enter the residences. A resident is expected to show his or her Terrier Card to the security assistant upon entering the residences, without exception. Security Assistants are there for the benefit of the residents, who are expected to cooperate fully with the staff by following security procedures.

Smoking Policy in University Residences

Smoking is prohibited in all University student residences. Additionally, any device such as hookah pipes, shisha pipes, bongs, roach clips, or any type of water pipe, or any object filled with water through which smoke is drawn is also prohibited.

Smoking Pipes and Other Non-Tobacco Equipment

Bongs, water pipes, hookahs, shisha pipes, “hubble-bubbles,” electronic vaporizers, or any object filled with water through which tobacco, non-tobacco, or aromatic smoke is drawn are prohibited in the residences. Such items have caused fires in residences and will be impounded if found. Judicial sanctions may also be imposed upon anyone who possesses such equipment.

Solicitation

Solicitation, sale, or promotion of any goods or services by any person or company is prohibited within University residences, except as approved in writing by the Director of Housing. A student is forbidden to use his or her residence address or telephone number for business purposes. Solicitation by non-University agencies, commercial enterprises, commercial salesmen, agents, or peddlers is not permitted, and the presence of commercial solicitors within a residence should be reported to the residence director immediately.

From time to time, students, recognized student groups, or representatives from invited agencies may wish to solicit memberships, obtain petition signatures, distribute literature, and otherwise disseminate information to residents, conduct a clothing or book drive, and so on. To facilitate such efforts, each residence director may designate the time(s) and place(s) where such activity may be conducted, such as before and after mealtimes, at the front entrance of the residence, or outside the residence dining room. Such activities should not interrupt or interfere with quiet lounges and other multiple-user study spaces in each residence.

Sometimes students need to conduct academic and social research projects within the residences. In cases in which a student or group wishes to conduct a survey or distribute a questionnaire within the residences, a University department should be consulted and asked to sponsor the activity. Prior to conducting any survey or distributing questionnaires, please seek approval from Residence Life, 25 Buick Street, first floor.

To increase security, promote privacy and quiet, and reduce harassment of students, no door-to-door solicitation or distribution of literature is permitted within the residences. Residents will be held accountable for their guests who are found soliciting.

Sports and Recreational Equipment/Hall Sports

The use of sports and recreational equipment (such as Frisbees, balls, Rollerblades, skateboards, hockey sticks, and the like) is not permitted in University residences.

Sprinkler System

Please do not hang anything from the sprinkler heads. It may activate the sprinkler and cause severe water damage to your belongings.

Storage

Most residences do not have storage facilities. However, in those residences that have storage facilities, the University takes no responsibility for any items stored, lost, or stolen from the premises.

The University does not provide summer storage. For summer storage information, please consult the local Yellow Pages listings.

Summer Housing

For students who wish to continue their academic program during the summer months, Boston University offers housing in a limited number of residences on campus. Further information is available at BU Housing, 617-353-3511.

Suspension

The University will not accept for credit courses taken at another institution during any period in which a student has been suspended from Boston University for academic misconduct or for other misconduct under the Code of Student Responsibilities.

Throwing Objects

Throwing objects from windows or roofs and at University buildings is extremely dangerous and violates both University regulations and an ordinance of the City of Boston. Students throwing objects from windows or at University buildings will be subject to expulsion from the residential system, as well as to other University disciplinary proceedings.

Tolerance of Others

Respecting the rights of other students presupposes that in the close and diverse society of residence life, student expression of opinion will be respectful of others and will be exercised in good taste and decency. Bigotry, hatred, and intolerance have no place in the residential community. In displaying or distributing expressions of opinion, students are expected to show respect for the aesthetic, social, moral, and religious feelings of others upon whom their views may be imposed. Students living in the residences are entitled to expect that those with whom they live will demonstrate tolerance for diversity and respect for privacy.

Vacation Periods/Closings

Residence facilities and the dining facilities will be closed for the official University vacation periods in the undergraduate programs that occur at Thanksgiving/fall recess, between Semester I and Semester II/Intersession, and in the middle of Semester II/spring recess. Upon application, and depending on space availability, certain residents (including graduate students in programs with different recess schedules) may, at the discretion of the Director of Housing, be granted permission to remain in residence during these vacation periods. In that event, they may be subject to additional charges and/or temporary assignment. Apartment-style residences generally remain open during Thanksgiving/fall and spring recesses.

At the end of the semester, it is expected that you leave your residence within twenty-four hours of your last final examination, unless you have received permission from your hall/area residence office to remain in residence beyond that time. Before you leave for any vacation periods, please make sure to unplug appliances and other major items and empty any trash (this includes unplugging items like your refrigerator). Doing this helps to decrease safety and health risks.

Videotaping in Residences

See Respecting the Privacy of Others in Non-Academic and Residential Policies.

Waterbeds

Waterbeds are not permitted in residences under any circumstances.

Weapons

Weapons of any kind are strictly prohibited in residences. Included in this category are studded wrist bands, nunchakus, all firearms, mace, pepper spray, replica weapons, paintball guns, and blades. Also included is any object which normally would not be considered a weapon, but by alteration, modification, or redesign would be readily recognized or considered as such by any reasonable and prudent person. Students will face severe disciplinary consequences for violations of this policy. Firearms, fireworks, explosives, chemicals, and dangerous weapons are not permitted in University residences.

Windows, Window Screens, and Locks

Window screens and locks are provided on windows for protection, safety, and convenience. They are not to be removed. Window screens and locks may not be raised or moved. Students removing screens or locks from windows are subject to University disciplinary procedures and/or financial penalty. Students may not place mini or portable satellite dishes outside their windows or on the roof of any University building.

Withdrawals from On-Campus Housing

The Residence License Agreement is for the entire academic year.

The student and guarantor will be held responsible for all residence and board fees for both semesters of the academic year or the summer session for which it is signed, except under the conditions outlined in the “Term/ Cancellation” and “Credits of Residence and Board Fees upon Withdrawal” sections of the Terms and Conditions of the Residence License Agreement. Students who withdraw, or who are separated from the University residential system, will no longer be guaranteed an on-campus accommodation in the current or subsequent semesters.