At the Beginning of Each Semester
Once the Dean's approval is in place, a student must comply with the following
process each and every semester:
1. Request for Accommodation Form
At the beginning of each semester, students requesting accommodations for their
courses that semester must complete a Request for Accommodations Form.
Through the Request for Accommodations Form, the student provides the
following information:
- basic identity information such as name, Terrier card number, e-mail address,
telephone numbers, local and permanent addresses;
- the specific accommodations requested; and
- the course and section numbers, course names, as well as the name of the
faculty member teaching the course, for each course in which the student is
enrolled in the current semester.
Please note that the requested accommodations are limited to those for which
the student has received prior approval (including Dean's authorization) through
the application process and be on file with Disability Services.
2. Accommodation Letters
For students enrolled in most Schools and Colleges,* once the accommodations
are approved and a Request for Accommodations Form has been submitted,
Disability Services prepares an accommodation letter for each faculty
member teaching each course in which the student is seeking accommodations. This
letter informs the faculty member that the student has a disability and recommends
that the student be provided with certain specified academic accommodations.
Faculty members are authorized to provide students with accommodations only on
the basis of an accommodation letter addressed specifically to that faculty member
from Disability Services.
The student presents the accommodation letter to the faculty member,
and is expected to discuss the implementation of the accommodations with that
faculty member. For example, if a student is eligible for extended time on examinations
in a separate distraction-reduced environment, the faculty member and student
would discuss the arrangements for taking examinations under these conditions.
The faculty member may have questions or concerns that should be raised at this
time. Students are encouraged to arrange a private conversation during the faculty
member's office hours rather than approaching the faculty member before or after
class. If a faculty member believes that the approved accommodations are inconsistent
with the academic standards of the course, or would interfere with the faculty
member's methods of instruction and evaluation of student performance, he or
she is entitled to raise those concerns with the student in order to come to
a satisfactory resolution. The adjustment process is premised upon an open and
productive dialogue between faculty member and student. In the event that the
faculty member and student fail to agree, the Office of Disability Services should
be contacted immediately for advice and assistance.
Students are expected to present accommodation letters to faculty members
within the first few weeks of the semester. Accommodation letters must be presented
no later than two weeks prior to an examination in order to permit faculty members
to prepare and implement accommodations.
Absent extraordinary circumstances, faculty members are not required to provide
examination accommodations to students who fail to present the accommodation
letter with less than two weeks notice prior to an examination.
Occasionally, a student's documentation arrives after the semester has begun.
In such circumstances, the student must present the accommodation letter as soon
as possible after the completion of the staff review.
* Students enrolled in the Schools of Law, Medicine, Public Health, the Goldman School of Dental Medicine, and the Corporate Education Center are subject to a different procedure for faculty notification of approved accommodations. The staff of Disability Services, as well as student service departments within those programs, can provide information about these specific procedures.
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