Research Recruitment and Retention Program (R3)
Delays in recruiting participants are a major barrier to progress in clinical and translational research. BU CTSI’s Research Recruitment and Retention Program (R3) exists to help researchers succeed in efficiently meeting participant recruitment goals for clinical and translational research studies, including randomized clinical trials. We assist both investigator-initiated and industry-sponsored research at BU, BMC, and our partner institutions. Our approaches to recruitment will take advantage of BMC clinical and administrative data; diverse recruitment approaches that have succeeded at BU, BMC, and affiliated health centers; the insights of experienced clinical investigators; and novel approaches such as social media outreach.
What we offer PIs
- Research Recruitment and Retention faculty investigators and coordinators are available to meet with investigators one-on-one, at no cost for those planning to conduct or currently conducting clinical or translational research.
- On request, we will provide an estimate of the fee that would be charged to recruit for your study.
- To request a consultation please apply here
Recruitment strategies that have succeeded at BU
- Clinical Data Warehouse at Boston Medical Center (CDW) is a comprehensive repository of clinical, administrative, and financial data on all patients who receive care at BMC or Boston HealthNet, including a large proportion of low-income and minority populations. Clinical researchers who have IRB/HIPAA approval are able to, with the help of a CDW developer–
- Get counts of patients with specific clinical characteristics
- Identify patients with specific clinical characteristics to target for recruitment
- Cross-reference data from EPIC, Logician, SDK, SCM, OR and ED
Additional BU resources
- Trialspark is a data driven recruitment strategy utilizing on-line advertising campaigns to target specific research populations.
- Using digital markers of online activity, Trialspark can help researchers recruit quickly and efficiently.
BU CTSI is piloting this service to determine university wide interest and will subsidize the cost of creating an on-line data driven advertising campaign platform. Once the recruitment material is IRB approved and ready to go live, each study is then responsible for monthly costs associated with using Trialspark. Costs are based on individual study needs.
Hear how Trialspark can help you. Watch this informative video: https://mymedia.bu.edu/media/TrialSpark/1_wekkfb2p?utm_source=December+Trialspark+announcement&utm_campaign=TrialSpark-+Dec&utm_medium=email
If you are interested in hearing more about the Trialspark pilot program sponsored by the BU CTSI please email Jill MacRae at email@example.com.
Additional external resources
ResearchMatch provides a way to connect people who are trying to find research studies with researchers who are seeking people to participate in their studies. ResearchMatch.org is a national web-based recruitment registry that will help ‘match’ researchers with willing volunteers all over the country who may wish to participate in research studies.
Roundtable Speaker Series
- The R3 Roundtable meets for lunch several times throughout the academic year to discuss topics related to the recruitment and retention of research participants. We welcome the BMC/BU community to join us. For more information or if you would like to present a topic related to recruitment and retention, please contact Jill MacRae at firstname.lastname@example.org.
For questions or more information please contact Jill MacRae.
- Past roundtable talks
TrialSpark: A data-driven clinical trial recruiting tool that helps researchers complete studies faster presented:
by Ben Liu, CEO and co-founder of TrialSpark
Unique challenges in the recruitment of exceptionally long-lived individuals presented by Stacy Andersen, PhD
- Recruitment and retention of mothers with opioid use disorders and their infants, experience from an RCT presented by Elisha Wachman, MD, Wachman Podcast Playback
- Recruitment and Retention of Impaired populations presented by Nicole Gullotti and Taylor Platt
- Budgeting for Clinical Trials by Terry Stone and Britte Beaudette-Zlatanova
- Staff members will reflect the diverse ethnic and cultural background of our patient population and have expertise in research involving the low-income, minority communities we serve, including children and the elderly, as well as other special populations.