Space Use Policy

rosewindowGeneral Policy

1. Any use of space in the Chapel must be requested on a Space Request Form and approved in writing by the Dean and/or Director of the Chapel. No approval is final until written confirmation is received from the Chapel. Space Requests require approximately two weeks for processing. The Chapel will not be held responsible for any publicity or other arrangements made by a group before final approval of an event’s space is granted. Please see the table below for fees associated with chapel use.

2. All approvals are subject to change or cancellation by the Chapel in case of urgent need.

3. Any group that decides not to meet on an approved date is expected to call in advance to cancel. Any weekly group that does not show up without notice or cancels for three consecutive weeks may lose its approved status, and will need to re-apply for the space.

4. The normal standard is that each group will have no more than one weekly meeting. Requests for additional space will be subject to availability and special approval.

5. All rooms will be returned to the condition in which they were found. Liability for any damage of property is the responsibility of the group or individual that booked the space at the time when the damage occurred.

6. The use of any room in the Chapel for personal income or profit will not be permitted.

7. Amplified sound will not be permitted in any of the ground floor rooms except by specific prior arrangement with the Dean of the Chapel.

8. As a rule, fraternity initiations, student film projects, sleepovers, and outside vendors are not permitted at the Chapel or on the B.U. Beach or Marsh Plaza.  Any unusual requests will be reviewed.

Use of Marsh Plaza and B.U. Beach

1. The Plaza and B.U. Beach are available only by permission of the Chapel and following the Chapel’s guidelines and regulations. Only Boston University student groups or departments are permitted to use the Plaza and Beach. Under some rare circumstances, non-university groups may discuss their request with the Dean of the Chapel.

2. Groups must arrange for their own tables and chairs on the Plaza and Beach. The Chapel is unable to provide these.

3. Any request which involves solicitation of funds or sales requires the requestor to arrange a meeting with the Dean of the Chapel before authorization can be considered.

4. Amplified sound is not allowed on either the Plaza or B.U. Beach during times when classes are in session or when events are being held in the Main Chapel. When concerts or other event using amplified sound are held, acceptable sound levels will be determined solely by the senior Chapel administrative staff on the basis of appropriate campus and community standards. Any group which does not immediately respond to a staff request to decrease volume will lose further privileges to use the building, Plaza, and Beach.

Fee Schedule for the Main Chapel

Fees must be fully paid two weeks before the event. The fee for dramatic presentations and concerts includes use of space for the event and one rehearsal. The fee for all other events is charged per use. Fees for any event not listed here will be set by the Dean of the Chapel. Groups expecting income from admission, tickets, or film/sound recordings, etc. made at the Chapel must indicate this on the Space Request Form, and are subject to the fee category “with admission”. Groups charging no admission, planning no sales of recordings, etc. or religious groups accepting donations are subject to the fee category “no admission”.

Boston University students

Event
With Income
Without Income
Organ degree recitals / concerts
$50.00
Free
Non-organ degree recitals / concerts
$100.00
$100.00
Lectures / dramatic presentations
$100.00
$100.00

Boston University Departments and Administrative Units

Event
With Income
Without Income
Concerts
$100.00
$100.00
Graduations / ceremonies
$100.00
$100.00
Lectures / dramatic presentations
$100.00
$100.00

Non-affiliated groups and individuals

Event
With Income
Without Income
Concerts
$400.00
$200.00
Sound Recording / Studio Space
$400.00
$200.00
Lectures / dramatic presentations
$400.00
$200.00

Instruments

1. Use of the Chapel’s Cassavant Organ is only by prior arrangement with the Chapel Music Director. After use, the organ must be returned to the condition in which it was found (blower off, pistons unchanged, organ bench risers returned). Please report any problems or difficulties to the Music Director or Chapel Staff.

2. The upstairs piano will be locked. If you wish to book use of the piano, you must indicate this on the Space Request Form. Upon approval, the piano will either be unlocked or the requestor will be issued a key.

3. Use of the Noack Organ in the Robinson Room must be requested on a Space Request Form, and approved by the Chapel Staff. The instrument must be turned off when not in use.

4. Failure to treat any instrument properly will result in denial of future requests to use the instruments.