Space Use and Reservations

CAMPUS/ ALL IN GREAT DETAIL MARSH CHAPEL ARCHES KING SCULPTURE 12/20 06-3075

Those requesting use of Marsh Chapel, Marsh Plaza or the Warren Alpert Mall are asked to bear in mind the historic, geographic, architectural, symbolic and spiritual centrality of these spaces.   Funerals, weddings, worship services, devotional gatherings, opportunities for prayer, as well as regular and significant University or community events are held here, and necessarily take priority over other needs.  Another office within the University has recently underscored this point.  Boston University is honored to have received from past generations and generosities the gifts of Marsh Chapel, Marsh Plaza, and the Alpert Mall.  As good stewards of these gifts:  students, faculty, staff, administrators and others are asked to honor these places, when considering the type and tenor of requests, and especially in the use of the spaces.

Groups wanting to reserve the Alpert Mall/BU Beach should do so through the Events and Conferences website.

If you are interested in booking space for a recital, dramatic presentation, or other special event at Marsh Chapel, please contact our Staff Coordinator at (617)353-3560.

For regular use of other spaces in and around Marsh Chapel, please fill out this Reservations form.

General Space Use Policy

rosewindow1. Any use of space in the Chapel must be requested on a Space Request Form and approved in writing by the Dean and/or Director of the Chapel. Use of space within Marsh Chapel is generally restricted to Student Organizations registered with the Student Activities Office and Boston University Departments.  No approval is final until written confirmation is received from the Chapel. Space Requests require approximately two weeks for processing. The Chapel will not be held responsible for any publicity or other arrangements made by a group before final approval of an event’s space is granted. Please see the table below for fees associated with chapel use.

2. All approvals are subject to change or cancellation by the Chapel in case of urgent need.

3. Any group that decides not to meet on an approved date is expected to call in advance to cancel. Any weekly group that does not meet without notice or that cancels for three consecutive weeks may lose its approved status, and will need to re-apply for the space.

4. The normal standard is that each group will have no more than one weekly meeting. Requests for additional space will be subject to availability and special approval.

5. All rooms will be returned to the condition in which they were found. Liability for any damage of property is the responsibility of the group or individual that booked the space at the time when the damage occurred.

6. The use of any room in the Chapel for personal income or profit will not be permitted.

7. Amplified sound will not be permitted in any of the ground floor rooms except by specific prior arrangement with the Dean of the Chapel.

8. As a rule, fraternity initiations, student film projects, sleepovers, and outside vendors are not permitted at the Chapel, on the B.U. Beach or Marsh Plaza.  Any unusual requests will be reviewed.

Use of Marsh Plaza

1. The Plaza is available only by permission of the Chapel and following the Chapel’s guidelines and regulations. Only Boston University student groups or departments are permitted to use the Plaza. Under some rare circumstances, non-university groups may discuss their request with the Dean of the Chapel.

2. Groups must arrange for their own tables and chairs on the Plaza. The Chapel is unable to provide these.

3. Any request which involves solicitation of funds or sales requires the requester to arrange a meeting with the Dean of the Chapel before authorization can be considered.

4. Amplified sound is not allowed on the Plaza during times when classes are in session or when events are being held in the Main Chapel. When concerts or other event using amplified sound are held, acceptable sound levels will be determined solely by the senior Chapel administrative staff on the basis of appropriate campus and community standards. Any group which does not immediately respond to a staff request to decrease volume will lose further privileges to use the building and Plaza.

All reservations for the B.U. Beach must be made through the Events and Conferences Office.

Use of Space for Recitals, Dramatic Presentations, and Special Events

If you are interested in booking space to hold a recital, dramatic performance, or other special event at Marsh Chapel, please make a reservation to meet with our Staff Coordinator. The Staff Coordinator is usually available to meet Monday through Thursday from 10 am to 4 pm, (617)353-3560.

You must meet with the Staff Coordinator before submitting a recital, dramatic performance, or other special event agreement form. An agreement must be signed and returned before the event will be added to the Marsh Chapel schedule.

Recitals, dramatic performances, and special events are subject to the following fee structure:

Boston University Students

Event
With Income
Without Income
Organ degree recitals / concerts
$50.00
Free
Non-organ degree recitals / concerts
$100.00
$100.00
Lectures / dramatic presentations
$100.00
$100.00

Boston University Departments and Administrative Units

Event
With Income
Without Income
Concerts
$100.00
$100.00
Graduations / ceremonies
$100.00
$100.00
Lectures / dramatic presentations
$100.00
$100.00

Non-affiliated groups and individuals

Event
With Income
Without Income
Concerts
$400.00
$200.00
Lectures / dramatic presentations
$400.00
$200.00

Fees must be fully paid two weeks before the event. The fee for recitals, dramatic presentations, and concerts covers use of space for two hours for the event and one two-hour dress rehearsal to be arranged with the Chapel Staff. The two-hour space reservation for the performance will begin 30 minutes prior to your performance start time. If a more substantial reservation for your event is necessary, all fees are subject to a $50 increase per half-hour or portion thereof. The fee for all other events is charged per use.

Fees for any event not listed here will be set by the Dean of the Chapel.

Groups expecting income from admission, tickets, or film/sound recordings, etc. made at the Chapel must indicate this on their Event Agreement, and are subject to the fee category “with admission”. Groups charging no admission, planning no sales of recordings, etc. or religious groups accepting donations are subject to the fee category “no admission”.  Please note:  Marsh Chapel is not able to provide Stage Crew personnel but chairs and music stands without lights are available for use. Please reach out to our Staff Coordinator (617)353-3560 to discuss your event’s specific needs.

Instruments

1. Use of the Chapel’s Cassavant Organ is only by prior arrangement with the Chapel Music Director. After use, the organ must be returned to the condition in which it was found (blower off, pistons unchanged, organ bench risers returned). Please report any problems or difficulties to the Music Director or Chapel Staff.

2. The upstairs piano will be locked. If you wish to book use of the piano, you must indicate this on the Space Request Form. Upon approval, the piano will either be unlocked or the requestor will be issued a key.

3. Use of the Noack Organ in the Robinson Room must be requested on a Space Request Form, and approved by the Chapel Staff. The instrument must be turned off when not in use.

4. Failure to treat any instrument properly will result in denial of future requests to use the instruments.