Because the concert and recital calendar is subject to change, please consult the BUTI website for the most up to date information. You may access the concert and recital schedule here.
Copying Academic Materials
There are two copiers available to faculty and staff. One is located in the Administrative Office on the Tanglewood main grounds. This should be the machine faculty utilize first, whenever possible. The second copier is located in the Academic Life Office at Groton Place. Should you have an emergency or run into a problem accessing either of these copiers, please contact the Business and Operations Manager, Associate Director for Program Operations and Communications, or Director of Admissions and Artistic Planning.
For larger photocopy jobs, please see the staff in the Tanglewood main grounds Administrative Office. They will be happy to help you with these tasks. To guarantee staff’s ability to complete larger photocopy requests, please submit requests at least one business day in advance.
Health & Wellness Program
BUTI offers a Health & Wellness Program with components including yoga, Feldenkrais Method, body mapping, and Alexander Technique (offerings subject to change). All members of the BUTI community are welcome to attend these sessions.
All faculty and staff receive a BUTI ID card. This card should be carried at all times and will need to be shown when entering the dining room for all meals.
The University’s insurance program is limited to coverage of University-owned property. Every staff and faculty member is encouraged to obtain/carry adequate personal property insurance and health insurance. Subject to the provisions of applicable law, the University shall not be liable directly or indirectly for personal injury, loss, and/or damage to personal property (including all instruments and equipment) of a staff or faculty member, his or her family, relatives, friends, or visitors caused by fire, theft, or any other cause, whether such personal injury, loss, or damage occurs in a residence facility or elsewhere on or off the University campus.
Internet Access and Technology Equipment
Internet access is available on the West Street Campus at Groton Place and utilizes the BU 802.1x network. If your wireless device automatically connects to the network at Boston University, it should automatically connect at Groton Hall using Kerberos authentication. If you do not have a BU Kerberos account, you may use the faculty work station in the Academic Office, Monday through Friday, 8 a.m. through 6 p.m. Because of limited bandwidth, please avoid activities such as video streaming and large downloads as much as possible.
If your position is provided with a computer and you experience trouble or malfunction, please contact Boston University Information Services & Technology. You may reach the department at 617.353.4357 or by email at firstname.lastname@example.org. If your situation is a major malfunction, please also copy the Manager of Operations on your correspondence. Note: Please use your provided departmental email or Boston University email when contacting IS&T.
Faculty or staff who do not have laundry available in their BUTI-provided off-campus housing may use BUTI laundry facilities in the basement of Groton Place free of charge. Staff who live on campus also have free access to these machines. Please see the Assistant Manager of Operations or the Student Life Office Coordinator for access.
A limited music library is available. Faculty, staff, and students must check out materials from the appropriately designated staff member and should not, under any circumstances, remove materials on their own. To check out materials, please see the following faculty and staff, who are permitted to check music out to the BUTI community: Workshop Assistants, Young Artists Orchestra Librarian, Young Artists Wind Ensemble Librarian, Young Artists Vocal Program Manager, Young Artists Piano, Composition, and Harp Program Directors and Assistant Directors. Positions that check music out to the BUTI community should should meet with the Director of Admissions and Artistic Planning upon arrival to ensure they are aware of checkout protocol. Music should be signed out and returned prior to departing Lenox. Unreturned music will be billed to whomever is responsible for the loss.
All faculty and staff may have mail delivered to the West Street Campus at Groton Place. To have mail delivered during the summer, use the following address:
Your Name, (faculty/staff)
Boston University Tanglewood Institute
45 West Street
Lenox, MA 01240-2420
Please make every effort to pick up packages and mail as soon as possible, as space for holding these items is limited. Stamps are not available for sale on the West Street Campus but they can be purchased at the U.S. Post Office in Lenox at 88 Main Street.
Maintenance Requests and Piano Tuning
Faculty and staff may submit a maintenance or piano tuning request through the online request form: Piano Form / Facilities Form. These requests are responded to as soon as possible. Please be aware that your request may take a few days to handle, especially when received over the weekend. For emergencies, please contact the Student Life Office.
Faculty and staff must register their cars with the Transportation Manager in the Student Life Office, and then display their parking passes on their dashboards. Faculty and staff may only park in the main parking lot, the West Street Theatre lot, or in the designated area between the Science Building and the Chicken Coop. Do not park vehicles (other than the student life emergency vehicles) in the circle in front of Groton Place or in the loading dock area on the east side of Groton Place between the dining room and the Little Red Schoolhouse. Do not park vehicles in the fire lanes that lead to Copley, Hawthorne, and Stockbridge Halls. For safety reasons and because of dangerous driving conditions, do not use the dirt road behind the West Street Theatre leading to the Bunkhouse. Please do not drive or park on the grass on any part of the campus. Vehicles found parked in any of these areas may be towed at the owner’s expense.
Direct Deposit is highly recommended for all employees. Faculty and staff receive information on accessing BUWorks as part of the hiring process, where direct deposit requests can be submitted) When employees opt to receive a paycheck in lieu of direct deposit, it will be mailed to the BUTI campus and available for pickup in the Student Life Office after 1 p.m. on Fridays. Final paychecks will be mailed to the address on file in BUWorks.
There are printers for faculty and staff use located in the Faculty and Staff Office on the 2nd floor of Groton and at the Administrative Office on the Tanglewood main grounds. You may also send the document(s) you wish to print as an email attachment to the Administrative Office (email@example.com) on the Tanglewood main grounds or the Academic Life Office (firstname.lastname@example.org) at Groton Place where administrative staff can print your materials for you. Ensemble managers and coordinators will have printer access in Groton Hall and can choose to print for faculty members at their discretion.
Security staff will be on duty and will patrol the West Street Campus between 10 p.m. and 7 a.m every day. Security staff lock all classrooms and practice facilities every evening at 10 p.m. and open them each morning no later than 7 a.m. Security staff are authorized to request identification of anyone on campus at any time to ensure the safety of our community. Faculty and staff are encouraged to report any suspicious looking individuals or unregistered vehicles on the campus to the staff memeber on duty in the Student Life Office at Groton Place at 413.637.2670.
Scheduling and Production
All Program Directors and managers should submit their program schedules for the following week to the Associate Director for Program Operations and Communications each Tuesday by 12 p.m. Following the weekly Production Meeting (held on Wednesdays at 11 a.m.), a completed schedule for the following week will be emailed to all program directors and coordinators on Wednesday.
Program directors and managers are responsible for relaying their transportation needs to the Transportation Manager, their stage crew needs to the Stage Crew Manager, and any off-campus dining needs to the Dining Manager, all with CC to the Associate Director for Program Operations and Communications.
Schedule requests submitted after the master schedule is issued should be directed to the Scheduling and Academic Services Coordinator at least 48 hours in advance.
Scheduling Social Activities
Faculty who would like to schedule community and/or social activities should contact the Scheduling and Academic Services Coordinator, who will consult with Student Life staff, preferably at least one week in advance of the event. Any academic or social events must end before 10 p.m. unless other arrangements have been made in advance. Student Life staff who are responsible for scheduling events will do so in conjunction with the Scheduling and Academic Services Coordinator, Assistant Manager of Student Life, and Business and Operations Manager. All applicable staff will hold a Student Life scheduling meeting on Thursday at 1 p.m. to determine the next week’s activities.
Master classes are offered throughout the summer at the Tanglewood Music Center and West Street Campus by visiting artists and resident faculty. Faculty may be asked to assist in selecting students to represent BUTI in master classes. Students may also be invited to Tanglewood Music Center master classes. Faculty should speak with the Director of Admissions and Artistic Planning if they are interested in having students attend particular Tanglewood Music Center master classes or there is a guest artist that faculty recommend should be invited to do a class with BUTI students. Typically, a modest stipend is available for guest artists but this must be prearranged with the Director of Admissions and Artistic Planning.
Visiting Guest Artists
If a faculty member would like to invite guest artists to work with students, he or she must first speak with the Director of Admissions and Artistic Planning prior to inviting the guest to Lenox. Honoraria are available for most guests artists, but whenever possible, the guest artist should be asked to consider donating their services in exchange for weekend passes or other compensation as agreed upon with the Director of Admissions and Artistic Planning. Guest artist housing is available on a first-come-first served basis and can be reserved through the Business and Operations Manager. Please be aware that Boston University’s Protection of Minors Policy affects master classes and visiting guest artists. If a guest artist has not been subject to BU employment screening, including CORI check, he or she must be accompanied at all times by a designated BUTI faculty or staff member when in the presence of students.
Tanglewood Passes and Tickets
Faculty and staff will be issued a Tanglewood grounds pass for the summer. Resident spouses and dependent children of faculty and staff will also be eligible to receive passes. There is a $100 replacement fee for lost grounds passes. These passes give you access to most concerts on the main grounds but there are a few limitations. You will receive a memo when you arrive at Tanglewood that outlines which concerts are not accessible with your grounds pass, as well as which are restricted concerts (this information is also typically listed on the back of your pass).
Some faculty and staff will be issued parking passes for the Tanglewood grounds. One parking pass per person will be issued and it cannot be replaced if lost. Parking passes are only necessary to access parking during BSO/TMC concerts. You do not need a parking pass to visit the BUTI office during the weekday between 9 a.m. – 5 p.m.
Tanglewood Music Center policy allows for a limited number of lawn passes to visitors of faculty members and staff. These passes are good for one week (Monday – Sunday). All faculty and staff must submit visitor pass requests to the Administrative Office on the Tanglewood grounds by the Thursday prior to the requested week. The number of passes is limited to two per person per week, so please plan ahead when inviting visitors. The total number of passes allocated to BUTI is limited and requests will be filled on a first-come, first-served basis.
Tanglewood Music Center Ticket Policy
A limited number of indoor concert tickets are typically available to faculty and staff. If BUTI is able to negotiate additional complimentary tickets or other forms of special access, tickets will be distributed. Each summer the Boston Symphony sets aside a few special events for which we do not receive any complimentary tickets. A memo detailing those events will be distributed at the beginning of the summer. Faculty and administrative staff must submit ticket requests to the BUTI Administrative Office by the Thursday prior to the requested week (weeks run from Monday through Sunday). Complementary and half-price tickets are not available for special concerts, popular artists series, and jazz weekend.
Inherent to our campus’s beautiful western Massachusetts backdrop is the presence of certain wildlife. Bats, bears, and insects are all a part of the landscape of the Berkshires, and we must coexist with these elements as safely and effectively as possible. For more information on wildlife, please refer to the Massachusetts Executive Office of Energy and Environmental Affairs.