Class Scheduling, Teaching Assignments, and Supplemental Budget Request

Please use the Academic Planning database (APD) to submit your scheduling, faculty load and TF information.

In addition to data submission via the APD, please also submit, electronically, the Time Block Schedule and the Core/Writing/UHC Assignment Form. Scheduling information on the Academic Planning database for each semester of 2012/2013 should show all of the following:

• Course numbers, section numbers (A1, B1, etc.), and short titles, in numerical order, beginning with 100-level courses
• Realistic enrollment projections and actual enrollments from the most recent offering of each course in the corresponding (Fall or Spring) semester. (Please recall that undergraduate courses are expected to enroll a minimum of 10 students and that courses (numbered 500 and higher) serving graduate students are generally expected to enroll a minimum of eight.)
• Proposed days and times of meetings, and names of instructors or, for any unstaffed courses, staffing plan and anticipated cost
• Meets with/piggyback courses and number of TFs assigned to course, as applicable

Please note, with regard to days, times, and classrooms:

It is important, from both standpoints of minimizing conflicts for students and maximizing availability of classrooms, that classes be scheduled throughout the day, beginning at 8 a.m. and ending at 5 p.m. (or later, if you have courses where evening offerings make sense).

Scheduling of all courses except those approved for offering as once-a-week seminars should be confined to one-hour blocks on Monday/Wednesday/Friday (beginning on the hour) and ninety-minute blocks (beginning at 8, 9:30, 11, 12:30, 2, or 3:30) on Tuesday/Thursday), with balance between MWF and TR.

Seminars should be scheduled with a view to making full use of departmental seminar rooms.

Please take this occasion to anticipate any expenses for FY 13 that cannot be accommodated within your department’s existing resources, and identify priorities based on urgency or likelihood of broad positive impact. Do not show current allocations.

Code each of your requests according to category: I (Instructional Equipment, Supplies, Staffing), O (Miscellaneous Operating Needs), R (Research Related Needs), or F (Facilities/Renovations).

Include cost estimates in the appropriate column, depending on whether the proposed expense is one-time or continuing. Also indicate whether your department is able to contribute any funding and, if so, the amount of this departmental contribution.

For all courses to be cross-listed between departments/programs and all piggyback (e.g., 400/600) courses, please double-check that all components are scheduled for the same days and times, and indicate mutually agreed upon total enrollment limits, as well as limit for each component.

Any courses that serve specific constituencies other than your own majors should be moved to new days/times with all due caution and only after consultation with affected departments/programs/schools or colleges.

For current (2011/2012) courses with enrollment limits of 50 or higher, please do not change times for 2012/2013 except to remove known conflicts for students, to swap or substitute like-sized courses within your department, or to take advantage of times when classrooms (and students) are likely to be available. Large classrooms are typically under-used on MWF at the following times: 8-9, 9-10, 12-1, 1-2, 3-4, 4-5. Net increases in 50+ offerings (via additional courses or enrollment increases) should be confined to those MWF time blocks.

(For professorial faculty only) Wednesday at 4.p.m. should be kept clear for Faculty and other College meetings.

Any special classroom needs (e.g. media, Internet access, handicap access) should be specified, course-by-course.

Please use notes section to indicate room numbers for all seminars and other courses that can be accommodated in departmental rooms.

As usual, we request a separate listing of courses that your faculty will offer in the Core Curriculum, University Honors College, and College Writing Program.

Guidelines for Teaching Assignments

The Academic Planning database also accounts for faculty assignment loads. Please account fully for the teaching responsibilities of all department faculty, including (with explicit annotation) those

1. who expect to “buy out” or be on leave/sabbatical for either or both semesters (file LOA/SAB paperwork at the first opportunity prior to October 14 deadline)
2. who will teach some or all courses in other departments/programs (specific courses/days/times should be coordinated between units prior to submission)
3. for whom a reduced load has been approved by virtue of administrative assignments or part-time status
4. for whom you have authorization to search this year (identify by field)
5. who will be appointed to established visiting professorships

All faculty with a net load of 1/1 or greater are expected to teach in both AY semesters.

Justification will be required for any individual faculty assignment that serves markedly fewer students than the department average (flag perennial hard cases for discussion).

Please, when proposing to replace faculty on leave, focus on the immediate needs of your teaching program (costs of low-impact one-off hiring often outweigh benefits).

Teaching Fellow assignments, based on your current allocation, should be listed in the Academic Planning database.

Supplemental Budget Requests

Please take this occasion to anticipate any expenses for FY 13 that cannot be accommodated within your department’s existing resources, and identify priorities based on urgency or likelihood of broad positive impact. Do not show current allocations.

Code each of your requests according to category: I (Instructional Equipment, Supplies, Staffing), O (Miscellaneous Operating Needs), R (Research Related Needs), or F (Facilities/Renovations).

Include cost estimates in the appropriate column, depending on whether the proposed expense is one-time or continuing. Also indicate whether your department is able to contribute any funding and, if so, the amount of this departmental contribution.