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The office of the Associate Dean for Research and Outreach works to encourage research productivity and excellence in the College of Arts & Sciences and to assist with the processes associated with extramural funding for research.
The CAS Policy on Principal Investigator (PI) Status identifies categories of members of the BU community that have full privileges to serve as a PI automatically, those that have no PI privileges, and in section (c), a variety of circumstances in which individuals may have PI privileges if the appropriate Provost, Dean, Chair of the home academic unit, and (in the case of postdoctoral associates) direct supervisor/mentor approve.
Grant proposals should reach CAS at least seven business days before the sponsor’s due date. for detailed information about grant processing procedures and deadlines, visit BU’s Office of Sponsored Programs (OSP) proposal preparation page here.
This form is required when the PI/PD requests a waiver or reduction of the F&A rate below the maximum allowed by the sponsor and must be submitted five business days before the internal processing of your proposal. Please complete the the form and send directly to OSP.
The University provides cost sharing only where necessary. The Provost’s Office contributes only when the requested amount is significant and above that which could be easily absorbed by the department or college. Everyone involved in the proposal needs to establish commitment by contributing to the cost sharing including the PI if he/she has start up or discretionary funds that could be used for this purpose, the department, and the College.
Although each case is judged on its own merits but general practice has been if only one school or college is involved, Provost’s funds will provide two-thirds and the college one-third of the cost-sharing. If two or more colleges or schools are involved, Provost’s funds will provide 60%, with the remaining 40% to be divided equitably (not necessarily equally) among the colleges.
To facilitate the routing process of grant proposals through CAS and to improve record-keeping and archiving, all future grant proposals submitted by CAS faculty should include an electronic copy of the BU proposal form, the Checklist for Export Control Issues form, the Project-Specific Disclosure form, budget information, and the proposal document, in addition to the paper versions (scanned versions are acceptable). These electronic copies should be sent to firstname.lastname@example.org with a copy to the appropriate associate dean of faculty.
This new procedure will allow for a more rapid response time and pave the way for a purely electronic routing and approval system. This procedure is only necessary for CAS approval. Proposals may be routed through the Departments or Research Units in the usual way with paper copies.
University Departments that engage external service providers must submit the required documentation for determination of a service provider’s status before any services are performed or payment requests are processed.
The College of Arts and Sciences Conference Travel Fund can provide up to $2,000 for international travel and $750 for domestic travel within the US and Canada in order to participate in scholarly conferences. Criteria for consideration for funding include: (1) the purpose of the travel should be participation in a prestigious scholarly conference to deliver a paper; and (2) the faculty member has no other source of support through research grants, professional accounts, or departmental sources to cover the expenses. These funds may be applied to any reasonable expense associated with conference participation, including airfare, transportation costs, lodging, meals (not alcohol), and conferences fees.
To apply for funding, faculty should send a brief electronic memo to Assistant Dean Richard Wright (email@example.com) at least three weeks before the start of travel with a copy of the invitation, details about the conference (identify the conference, location, and the title of the paper or presentation), a brief abstract, a cost estimate, and a statement about other possible sources of funding. Faculty will be required to supply receipts as well as a copy of the part of the program that cites the grantee’s participation in order to receive reimbursement.
The College of Arts and Sciences Lecturer Conference Travel Fund can provide CAS Lecturers up to $2,000 for international travel and $750 for domestic travel to participate in scholarly conferences. Travel to Canada will be considered domestic travel. Criteria for consideration for funding include: (1) the purpose of the travel should be participation in a prestigious scholarly conference to deliver a paper; and (2) the lecturer has no other source of support through research grants, or departmental sources to cover the expenses. These funds may be applied to any reasonable expenses associated with conference participation, including air fare, transportation costs, lodging, meals (not alcohol), and conferences fees. To apply for funding, the chair of the lecturer’s department should send a brief electronic memo to Assistant Dean Richard Wright (firstname.lastname@example.org) at least three weeks before the start of travel with details about the conference (identify the conference, location, and the title and abstract of the paper or presentation), a cost estimate, and a statement about other possible sources of funding. Lecturers will be required to supply receipts as well as a copy of the part of the program that cites the grantee’s participation in order to receive reimbursement.
In rare circumstances, the College of Arts and Sciences may provide funds to support an academic conference. Given the large number of conferences in which our faculty are involved, and the fact that so many seek funding from the Dean, proposals must pass over a high bar and clearly advance the strategic aims of CAS to merit the use of funds that would otherwise be used to support the core missions of faculty support, education, and research within the College. Requests for College funding for conference support must adhere to the following guidelines.
A proposal requesting conference support should be submitted to Associate Dean Patricia Johnson (email@example.com) at least 6 months before the conference. The proposal should be brief – no more than 3 pages in general – but be clearly laid out with the information necessary to judge its merits: The title and purpose of the conference; who is organizing it and whether it is organized by a standing organization; the venue and dates of the conference; a description and anticipated number of participants. Please include a brief description of the scholarly content and any anticipated outcome or impact of the conference. (If you say that there will be an anthology of the papers, please indicate the name(s) of the editor(s), whether commitments will be secured from the paper givers in advance, and list the press(es) where an editor has expressed a commitment to review the volume. The proposal must also contain a complete budget, including the sources of funds already secured and the sources of funding that will be sought. The request for College funds should be clearly spelled out (e.g., travel support, receptions, catering, etc.). Conferences of professional organizations should include a significant financial contribution from that organization. The proposal should address the question of what impact this conference will have on the College of Arts and Sciences or its programs.
Funding is especially unlikely if the conference is not held on the Boston University campus, if the request is for a conference that is narrowly conceived and will have little impact beyond a small group of specialists, if it is sponsored by an organization that is providing relatively little support, or if it does not look well organized.
CAS researchers who are working on funding proposals will work closely with the Office of Sponsored Programs to submit and administer proposals. OSP has assigned their staff to specific departments and schools. Please click here to find the OSP staff person assigned to your department.
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