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Impact x2 Qais

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How can we work together to promote better cultural understanding worldwide?

Qais Akbar Omar (GRS’16), a graduate student in the Creative Writing Program, has published a much-praised memoir, A Fort of Nine Towers: An Afghan Family Story. He recalls how the violence and tumult of civil war jolted his family, who, despite losing relatives, their home, and possessions, continued to nurture his wish to attend a university.

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With your help, students like Qais gain the skills they need to tell their story and give us a broader understanding of the world.

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Editing Instructions for the 2014/2015 CAS & GRS Bulletins

  • Submit Bulletin edits to the appropriate email address:

    Edits to department and program pages:

    CAS Bulletin:
    GRS Bulletin:

    Course lists:

    CAS and GRS Bulletins:







The 2014/2015 CAS and GRS Bulletins have been published. Bulletin content is now frozen and cannot be updated. This site will be updated with information for editing the 2015/2016 bulletins as soon as the schedule is released.

This site is intended for faculty and staff responsible for editing the College of Arts & Sciences (CAS) and Graduate School of Arts & Sciences (GRS) Bulletins.  Included here are tools to guide and assist you.

The text and content to be reviewed and edited for the 2014/2015 CAS & GRS Bulletins reside in a Staging site that is not publicly viewable.  The Staging Bulletins mimic the current online Bulletin webpage(s) associated with your department/program/center/institute.  (See Resources, below.)

The Academic Bulletins constitute the official record of degree requirements and academic policies in effect for an academic year.  Because it is the document of authority for all students, the information it contains remains fixed as of the date of publication.  The 2014/2015 Bulletins will be published July 1, 2014.  Note that this is two weeks earlier than last year.  Hence, it is essential to comply with editing deadlines.

Submission Deadlines (dates subject to change)

Submission Deadline Documents to be Submitted
Program Page Deadline December 13, 2013
Edits to Program Pages, including program overview statements. GRS Program Pages should adhere to template sent by GRS and included below in Resources
Curricular Changes Deadline
(for department/program chairs and directors; refer to Deans’ Memo below, under Resources)
December 20, 2013
New programs or changes to curriculum proposals to be submitted to Peter Law in the Dean’s Office
Department Page Deadline March 25, 2014
Edits to Department Pages
Course List Deadline May 9, 2014
A list of course numbers of the courses you wish to appear in the 2014/2015 Bulletins. One list for the CAS Bulletin, another, separate, list for the GRS Bulletin (if applicable)
Course Description Deadline May 27, 2014
Any edits/updates to existing CAS and GRS course descriptions for the courses you wish to appear in the 2014/2015 CAS & GRS Bulletins
Final Review Deadline
(for the CAS Bulletin)
June 6, 2014
Last call for any minor edits/updates to CAS Department and Program Pages.
July 1, 2014

General Editing Instructions

The following is a summation of how to edit your Bulletin text.  Please read and follow instructions carefully.

Carefully read and review the departmental/program (“Department Page”) or degree program (“Program Page”) text for which you are responsible for editing in order to determine what changes/edits are necessary (if any). Also read and review the courses listed on the CAS Divisional Studies page and submit any edits or corrections along with your own department/program pages. You may access the Staging Bulletin pages by using the links listed below in Resources.  If your department/program offers both CAS & GRS degree programs, you will need to look at both Bulletins’ pages and any associated links.

NOTE: Please read the Submitting Bulletin Text Edits, Editing Guidelines, and Resources sections below before you begin to edit. If you are formatting a GRS department or program page, please review the GRS Formatting Guide.

Submitting Bulletin Text Edits

Text edits to the Staging Bulletins must be made and returned in a Word document attachment (a separate Word document for each URL you are editing) in the manner outlined below; no other format will be accepted by Creative Services:

  1. Using the Editing Template as a reference guideline, go to the Staging Bulletin’s page you wish to edit. Copy the page’s URL and paste it at the top of a blank Word document, using Word’s “Print Layout” as your document view option.
  2. Select the entire text of the webpage, copy it, and paste it into the main body of the Word document, directly below the page’s URL. If you have changes to make in the “Administration” blue box in the upper right-hand corner of a Department Page, please make sure to include that text as well.
  3. Employing Word’s Track Changes feature, make your edits. Using Track Changes is required and is how Creative Services identifies changes you want to make, implements them, and finally verifies that they’ve been made.  IMPORTANT: Do not turn on Track Changes until after you have cut and pasted the text of the page you wish to edit into your Word document.
  4. Once your edits are complete and saved, attach your file in an email to (for edits to the CAS Bulletin) or (for edits to the GRS Bulletin) no later than the deadline requested of you.

A sample of a correctly formatted document (with additional editing tips) and an editing template are available for your reference. If you still have difficulty making use of Track Changes, please contact or and you will be contacted via phone to guide you through this process.

Edited Word documents must be submitted replying to the CAS Bulletin email address,, or GRS Bulletin email address,, whichever is appropriate, no later than the current deadline. However, the sooner you can return your edits, the sooner we will be able to see the edits implemented, maximizing your review time for the following round of edits.

Submitting Course List Instructions

Edits should be made and returned in a Word document attachment.  Please create a Word document for courses to appear in the CAS Bulletin (if applicable) and another, separate document for courses to appear in the GRS Bulletin (if applicable) in the manner outlined below:

  1. Create a Word document listing the complete course number of all the courses whose number, title, and description you wish to appear in the 2014/2015 CAS and/or GRS Bulletins.  Note that this does not mean only the courses you plan on offering during the 2014/2015 academic year.  List courses in alphanumeric order.  (GRS Course Lists may contain CAS courses that carry graduate credit and that are required or recommended for GRS degree programs, should you choose.)
  2. Only complete course numbers are required.  You need not state course titles, but may if you wish.  Please do not include course descriptions.  Please do not include the semester(s) the courses are to be offered or the instructors of the courses. Remember to include any new courses that were officially approved during the 2013/2014 academic year that you intend to offer.
  3. Do not list courses offered only during Summer Term.
  4. While compiling your Course List, please make certain that all of the courses intended to be offered during the 2014/2015 academic year are noted in your department/program’s Academic Planning Database (APD).
  5. A complete course number includes the school of the course, the departmental/program two-letter rubric, and its 3-character number, e.g., CAS GT 132.
  6. At the top of the Word document state your department/program and the Bulletin for which the list is intended.
  7. As a reference and aid in compiling your course list, courses appearing in the current, 2013/2014 Bulletins are viewable at:
    CAS Bulletin courses:
    GRS Bulletin courses:
  8. IMPORTANT: When compiling your list of courses please adhere to the following:

In accordance with New England Association of Schools and College (NEASC) accrediting guidelines, only courses offered within the three-year period prior to and including the bulletin year may be listed in a publication.  Therefore, Course List(s) for the 2014/2015 Bulletins should only reflect courses that have been offered or will be offered during the following academic years:

  • 2012/2013
  • 2013/2014
  • 2014/2015
Sample of a properly formatted Course List

BOTH CAS and GRS Course List Word documents must be submitted to the CAS Bulletin email address only ( no later than May 9, 2014.

Editing Guidelines

GENERAL EDITORIAL GUIDELINES (as suggested by Creative Services)

Be concise. Provide just the facts in simple, concrete terms.
Use bullets. Break up large blocks of text and all lists, especially lists of courses, with bullets.
Think “online.” Provide exact names of other sections/information you’d like to point to, along with their URLs.
Be consistent. Use the same style and tone across all sections of your bulletin sections.
Be thorough. The bulletin is an unchangeable snapshot of a particular calendar year. Information is frozen (i.e., no further edits allowed) upon publication

GRS Department and Program Page Formatting Guide

Bulletin Resources

Dean’s Memo on new processes for modifying curriculum, editing bulletins, and updating degree advice

Staging Bulletins

Department Pages (department/program overview pages)

Program Pages (degree program/major/minor descriptions and requirements pages)

  • CAS
  • GRS (including Graduate Certificate Programs)

Style Guides

Templates and Examples