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Edits to department and program pages:
Course lists and updates to course descriptions:
CAS and GRS Bulletins: firstname.lastname@example.org
This site is intended for faculty and staff responsible for editing the College of Arts & Sciences (CAS) and Graduate School of Arts & Sciences (GRS) Bulletins.
NOTE: The 2015/2016 Boston University Bulletins have been published. Content is now frozen.
Included here are instructions and tools to guide and assist you. The text and content to be reviewed and edited for the 2015/2016 CAS & GRS Bulletins reside in a staging site that is not publicly viewable. The Staging Bulletins mimic the current online Bulletin webpage(s) associated with your department/ program/ center/ institute. (See Resources, below.) The Academic Bulletins constitute the official record of degree requirements and academic policies in effect for an academic year. Because it is the document of authority for all students, the information it contains remains fixed as of the date of publication. The 2015/2016 Bulletins will be published June 1, 2015. Note that this is one month earlier than last year. Hence, it is essential to comply with editing deadlines.
|Deadline||Submission Deadline||Documents to be Submitted|
|Program Page Deadline||December 17, 2014
This deadline has passed.
|Edits to program pages|
|Department Page Deadline||February 20, 2015
This deadline has passed.
|Edits to department pages|
|Course List Deadline||April 10, 2015
This deadline has passed.
|A list of course numbers of the courses you wish to appear in the 2015/2016 Bulletins. One list for the CAS Bulletin, another, separate, list for the GRS Bulletin (if applicable)|
|CAS Final Review Deadline||April 29, 2015
This deadline has passed.
|Minor edits/updates to CAS Program and/or Department Pages|
|Course Description Deadline||May 1, 2015
This deadline has passed.
Edits received beyond this date will be processed and will appear on The Link only.
|Any edits/updates to existing CAS and GRS course descriptions for the courses you wish to appear in the 2015/2016 CAS & GRS Bulletins|
|BULLETINS PUBLISHED||June 1, 2015||CONTENT FROZEN|
The following is a summation of how to properly format and edit CAS and GRS Bulletin text. Please read and follow instructions carefully. Carefully read and review the bulletin text for which you are responsible for editing in order to determine what changes/edits are necessary (if any). You may access the Staging Bulletin pages by using the links listed below in Resources. If your department/program offers both CAS & GRS degree programs, you will need to look at both Bulletins’ pages and any associated links. NOTE: Please read the Text Editing and Format General Instructions section and refer to the Resources section (if necessary) below before you begin to edit.
All text edits to the Staging Bulletins must be made and submitted in a Word document attachment (a separate Word document for each URL you are editing) in the manner outlined below. No other format will be accepted by Creative Services.
A more visual representation of these instructions (with additional editing tips) is available for your reference here. If you still have difficulty making use of Track Changes, please contact email@example.com or firstname.lastname@example.org and you will be contacted by phone to guide you through this process.
The first editing deadline is for revisions to the text of the CAS and GRS program pages only. Program pages list the specific academic requirements for majors, minors, and graduate degree and certificate programs. The edits we ask from you for this deadline are general text and/or format changes to your program pages. Department pages will be addressed in a later round of edits. During the 2014/2015 editing cycle, all GRS program pages went through a comprehensive formatting review. All GRS program pages currently adhere to formatting requirements and should not be changed. Please only edit program overviews and general text on GRS pages. NOTE: All formally submitted changes in degree requirements will be incorporated in the Bulletins automatically by Creative Services following approval of the changes through the usual academic approval process initiated by your chair/director.
As a guide to editing and content of program pages, the Office of the Provost and the Arts & Sciences Office of the Dean offer the following guidelines and tips. Please take the time to read them and incorporate them if any of your existing program pages do not adhere to these guidelines:
A concerted and largely very successful effort was made during the editing of the 2014/2015 CAS & GRS Bulletins to ensure all degree, major, and minor program pages include a program overview. However, some program pages in the Bulletins are still missing important introductory information that helps students understand the programs’ objectives. Before defining specific degree requirements, each program page should begin with a clear and substantive description of what the program aims to do for its students. Please make certain all your program pages contain such an overview. The overview should range in length from several sentences to three short paragraphs outlining:
Successful Program Overview Examples
Here are some tips on writing the program requirements section of an individual program page:
What information is appropriate to include on an individual program page?
|Include||Do NOT Include|
|A program overview, as outlined above||Complete explanation of a program and its opportunities, attractions, relevance to the modern world, etc (These belong on your department/website).|
|The total number of courses and/or credits required for successful completion of the program||“Marketing copy” (e.g., “Why study X?”) for the major/program (this belongs on your department/program website.|
|Specific course requirements for the program|
|Minimum grade requirements (if applicable)|
|Other requirements specific to the program (if applicable)|
|Special examinations relating to the program (if applicable)|
|Other academic information specific to the program (as necessary)|
When finished, submit edited Word documents to the the appropriate Bulletin email address (see above.)
A properly formatted edited program page should look similar to this example.
The second editing deadline is for edits to the text of the CAS and GRS department pages*. Department pages in the bulletin are intended to contain a brief overview of departments/programs and administrative faculty.
* Please note that in the context of bulletin editing, the phrases “department page” and “department” are generic and, in the case of CAS and GRS, inclusive of the departments and other administrative homes of academic majors, minors, courses, and degree programs offered within the College and Graduate School of Arts & Sciences.
As a guide to editing and content of department pages, the Office of the Provost and the Arts & Sciences Office of the Dean offer the following guidelines and tips. Please take the time to read them and incorporate them if your existing department page does not already adhere to these guidelines:
Department Page: Overview
Think: Brief. Academics only. Bird’s-eye view.
Remember, the Bulletin is a place for academic information; provide links for information contained elsewhere (e.g., on the Arts & Sciences website or on the department website).
What information is appropriate to include in the department overview on the department page?
|Include||Do NOT Include|
|High-level Department overview—break up with bullets and subheads as necessary—may include some or all of the elements below:||Lengthy text that attempts to cover history, selling points, and details of the department|
|Overall focus/mission/objectives||Detailed list of degrees, majors, and minors offered (these belong on program pages)|
|Range of degrees and programs (majors and minors): Brief, high-level look at range of undergraduate degrees (CAS Bulletin) or graduate degrees (GRS Bulletin) offered in the department and a brief note about the program(s) that the department houses||General attractions of Boston or BU as a place to study or live (these belong on your school website)|
|Faculty research foci||Information available on your own department website (e.g., “Why study at…?”)|
|Facilities/special research equipment||List of programs (these belong in Programs section)|
|General note about faculty (e.g., size, areas of expertise, etc.)||Full lists of faculty and faculty and non-faculty administration (these belong on your department website)|
|General note on special opportunities (study abroad, internships, and so on)||Major/minor/degree requirements (these belong on program pages)|
|Student organizations/associations||Application/admissions information (this information belongs on your department website)|
|Department affiliations||Grade requirements (info specific to a particular program belongs on your program pages)|
|Any other details that belong or already exist in other Bulletin sections or on your department’s website|
Department Page: Administration Sidebar (blue box in upper right-hand corner)
The information in this box should reflect the 2015/2016 academic year.
For CAS departments, this list should include:
Should you wish, the following titled positions may be listed on CAS department pages as well:
CAS Administration example:
For GRS departments, this list should only include:
GRS Administration example:
When finished, submit edited Word documents to the appropriate Bulletin email address (see above).
A properly formatted edited department page should look similar to this example.
Edits should be made and returned in a Word document attachment. Please create a Word document for courses to appear in the CAS Bulletin (if applicable) and another, separate document for courses to appear in the GRS Bulletin (if applicable) in the manner outlined below:
Create a Word document listing the complete course number of all the courses whose number, title, and description you wish to appear in the 2015/2016 CAS and/or GRS Bulletins. Note that this does not mean only the courses you plan on offering during the 2015/2016 academic year. List courses in alphanumeric order. (GRS Course Lists may contain CAS 500-level courses that carry graduate credit and that are required or recommended for GRS degree programs, should you choose.)
Listed courses do not roll over from one year to the next. Therefore, a course list is required yearly, even if there are no additions or deletions to the courses listed in the previous year’s bulletin.
As a reference and aid in compiling your course list, courses appearing in the current, 2014/2015 Bulletins are viewable at:
IMPORTANT: When compiling your list of courses please adhere to the following:
In accordance with New England Association of Schools and College (NEASC) accrediting guidelines, only courses offered within the three-year period prior to and including the bulletin year may be listed in a publication. Therefore, Course List(s) for the 2015/2016 Bulletins should only reflect courses that have been offered or will be offered during the following academic years:
BOTH CAS and GRS Course List Word documents must be submitted to the CAS Bulletin email address only (email@example.com) no later than April 10, 2015.
NOTE: New CAS and GRS courses that receive official approval after the April 10 deadline will be added automatically to your course lists if the Course Proposal Form stated the course was to be first offered Fall 2015 or Spring 2016.
This is a separate task from the 4/10/2015 “Course List Deadline”
NOTES: The course descriptions you see in “University Course Descriptions” contain two dead fields. If a description you are reviewing states an instructor’s name or a semester offering pattern (i.e., “either sem”, “on demand”, “1st sem”, “2nd sem”), ignore that information; it is not published to the public, nor is it considered necessarily correct. An asterisk preceding a description indicates that the description for this course was last updated at some point prior to 2014/2015. The asterisk will not appear as part of the course description viewable to the public.
IMPORTANT: You do not need to indicate the instructor, credit hours, or semester(s) offered. That information will be automatically drawn from UIS’s scheduling functions for Fall 2015 and Spring 2016.
Please do not combine your Course List(s) (deadline 4/10/2015) with edits to course descriptions in one Word document.
BOTH CAS and GRS Course List Description Edits must be submitted to the CAS Bulletin email address only (firstname.lastname@example.org) no later than May 1, 2015.
You need not submit all your description edits at once. You may submit them piecemeal up until the 5/1/2015 deadline.
Department Pages in Staging Bulletins (department/program overview pages)
Program Pages in Staging Bulletins (degree program/major/minor descriptions and requirements pages)
Templates and Examples