BUworks Online Training Courses

BUworks online courses are available to all users’ assigned SAP security roles. This training is available on Blackboard, the University’s Learning Management System. All of the online training courses are now open so that users can take additional courses. The training is available in two folders: “BUworks” and “Online Courses Open to All Distributed Users”

If you go to “Blackboard Learning Management System” and select “Employee Learning Solutions”, you will see two folders:

“BUworks”: In this folder, you’ll find recommended Training Courses. They have been assigned to you based on your business roles and needs. We highly recommend that you take the courses in this folder.
“Online Courses Open to All Distributed Users”: In this folder, you will find all Online Training Courses. This will enable you to learn about, or prepare, for roles above and beyond those to which you are currently mapped.

In addition, Readiness Leaders can offer suggestions on additional courses which may be appropriate for your role.

The tests associated with these open courses are available to users, but you will NOT receive credit for taking these classes.

Accessing Online Courses

Access the Blackboard Learning Management System.
Under the My Courses header, select “Employee Learning Solutions”
Select “BUworks” for recommended Online Courses or “Online Courses Open to All Distributed Users” for all of them.

List of All Online Courses:

These are all current Online Courses available to all users. To see the description of each course, click on it.

AP-04 Basic Accounts Payable for Distributed Users

BU-01 BUworks Overview

BU-02 The BUworks Central Portal

BW-01 BW – Basic Navigation

BW-02 BW – Advanced Reporting

CO-05 Internal Service Provider

CP-01 Capital Projects

ESS-01 Introduction to Employee Self-Service (ESS)

FM-02 Chart of Accounts Overview

FM-03 Funds Management for Distributed Users

GL-01 General Ledger Post and Review Financial Transactions for Distributed Users

GM-01 Grants Management Process Overview Reporting

HR-01 Introduction to Human Capital Management

MSS-01 Introduction to Manager Self-Service (MSS)

NV-01 SAP Basic Navigation for Windows Web GUI

NV-02 SAP Basic Navigation for Portal Web GUI

OM-01 HCM – Organizational Management

OM-02 Organizational Units and Positions for Distributed Users

PA-00 Human Capital Management – Personnel Administration

PA-01 Staff Hiring and Re-Hiring for Distributed Users

PA-02 Faculty Hiring and Re-Hiring for Distributed Users

PA-03 Position Revision, Position Change, and Transfer for Distributed Users

PA-04 Change in Compensation, Cost Distribution for Distributed Users

PA-05 Leave of/Return from Absence, Termination, Retirement for Distributed Users

PR-01 Procurement Overview Course

PR-02 Creating Shopping Carts

PR-03 Using the Internal Service Request Form

PR-04 Shopping Cart Approvals

PR-08 Using the Facilities Service Request System

PY-01 Payroll Processing in HCM

PY-02 Payroll Processing in SAP

TM-01 Time Management Process Course

TM-02 Time Entry Employee

TM-04 Time Management Supervisor Approval

TM-05 Time Management Timekeeper Quotas / Evaluation

Course Descriptions

AP-04 basic Accounts Payable for Distributed Users

Description: This course trains you how to complete disbursement form, submit invoices for payment, identify lifecycle of an invoice, how to approve an invoice, look up invoices, and identify who to call in Accounts Payable.

Duration: 45 minutes

Intended Audience: Department submitters, department approvers, Shoppers

BU-01 BUworks Overview

Description: This online course provides a comprehensive overview of the BUworks Program. Topics include program goals and objectives, a brief history and the anticipated benefits of the BUworks Program.

Duration: 30 minutes

Intended Audience: All employees

BU-02 The BUworks Central Portal

Description: This online course provides basic instruction on the BUworks Central portal, the primary SAP entry point for the majority of BU employees. Topics include:

What is the BUworks Central portal?
Who will use it?
Why are we using a portal as part of the BUworks Program
Realization that the portal may appear differently, according to your roles.
- Portal features/benefits
  - Single sign-on
  - Easy Tabular Layout
  - “Landing Page”

Duration: 15 minutes

Intended Audience: All SAP Users

BW-01 BW – Basic Navigation

Description: The purpose of this course is to provide the audience with the knowledge and skills required to:

Describe a high-level overview of Business Warehouse (BW);
Identify key terms;
Identify Changes, Impacts and Benefits of the implementation of BW;
Navigate within BW;
Execute reports.

Duration: 1 hour

Intended Audience: All SAP Users

BW-02 BW – Advanced Reporting

Description: This course reviews high-level Business Warehouse process, identify key terms, and teaches you report result elements. You will learn how to manipulate reports, create exceptions/conditions, and create different report views.

Duration: 2 hour

Intended Audience: All BW reporting users

CO-05 Internal Service Provider

Description: The simulation will show you how to find the list of requests in the system. It starts from the Finance tab of the BUworks Central portal, ISR Fulfillment section. You learn how to complete process for ISR, post changes, and upload file with ISR.

Duration: 30 Minutes

Intended Audience: Internal service providers

CP-01 Capital Projects

Description: The purpose of this course is to provide users with the knowledge and skills required to complete:

Describe High-Level Capital Projects Process
Display Project Data using Project Builder
Review Change History
Evaluate Project

Duration: 3 hours

Intended Audience: Finance Roles (distributed)

Capital Planning – Display Only
Capital Planning/Budget Office Analyst
Plant Accountant
Capital Project Manager (Distributed)

ESS-01 Introduction to Employee Self-Service (ESS)

Description: This course provides employees with information on Employee Self-Service (ESS) and the skills required to:

Identify the ESS applications;
Describe the ESS (Working Time) Process;
Review and Maintain Benefits and Pay;
Review and Maintain Personal Information.

Duration: 1 hour

Intended Audience: All Employees (Optional)

FM-02 Chart of Accounts Overview

Description: The purpose of this course is to provide the audience with the knowledge and skills required to:

Understand key terms and concepts related to Chart of Accounts (COA);
Understand Enterprise Structure
Discuss COA Master Data Elements
Break down analysis of Chart of Accounts Structure

Duration: 1 hour

Intended Audience: Finance, Central and Distributed roles

FM-03 Funds Management for Distributed Users

Description: The purpose of this course is to provide users with the knowledge and skills required to:

Understand Funds Management Processes;
Recognize Key Concepts and Terminology;
Identify Integration Among Finance Functional Areas;
Display Cost Centers and Internal Order (Fund Center/Funded Program)
Manage Budgets
Display Budget Entry Document
Drilldown for Budget Entry Documents and Document Changes
- Manage Commitments & Actuals and Research Documents

Duration: 3 hours

Intended Audience:

Department Approver
Department Reviewer
Department Submitter
Budget Central Users

GL-01 General Ledger Post and Review Financial Transactions for Distributed Users

Description: The purpose of this course is to provide users with the knowledge and skills required to:

Recognize Key Concepts and Terminology
Verify and Post Journal Entries
Park Journal Entries
Display Journal Entries
Change Journal Entries
Display and review related master data

Duration: 2 hours

Intended Audience: Finance Users

Department Submitter
Department Approver

GM-01 Grants Management Process Overview Reporting

Description: The purpose of this course is to provide users with the knowledge and skills required to:

Understand the new processes related to Grants Management
Understand the integration from a system and process point of view between Kuali Coeus and SAP
Understand the impact of the changes and how they impact different user groups
Understand how to run a variety of reports related to Grants Management;

Duration: 90 minutes

Intended Audience:

Central Grants Users
Distributed Grants Users

HR-01 Introduction to Human Capital Management

Description: The purpose of this course is to provide both central and distributed team members with a high-level overview of HCM and how it impacts Boston University. Upon completion of this course, participants should be able to:

Describe HCM, the functional areas which comprise it, and how it will impact BU;
Understand the three Phases of the HCM rollout;
Understand how HCM will benefit individuals throughout Boston University;
Describe the key changes in terminology and processes brought forth with HCM and SAP utilization;
Identify the Employee Life Cycle at Boston University, and how HCM’s functional areas are involved;
Access various help resources for SAP.

Duration: 2 hours

Intended Audience: All Central and Distributed Users

MSS-01 Introduction to Manager Self-Service (MSS)

Description: The purpose of this course is to provide users with the knowledge and skills required to successfully work with the Manager Self Service (MSS) system.

Manager Self Service High-Level Processes
MSS Process Flow
MSS Features
Approving Working Time
How to Initiate personnel and position actions
Reviewing Organization, Position and Employee Information
Organizational Chart Link

Duration: 1 hour

Intended Audience: Managers and Payroll Coordinators

NV-01 SAP Basic Navigation for Windows Web GUI

Description: The purpose of this course is to provide central users with the knowledge and skills required to:

Log on and off of SAP;
Navigate within SAP;
Work with multiple sessions;
Customize your work area;
Print and download reports.

Duration: 1 hour

Intended Audience: Central Users (Core Financial Functions only)

NV-02 SAP Basic Navigation for Portal Web GUI

Description: The purpose of this course is to provide users in distributed roles with the knowledge and skills required to:

Log on and off of SAP;
Navigate within SAP;
Work with multiple sessions;
Customize your work area;
Print and download reports.

Duration: 1 hour

Intended Audience: Distributed Finance Roles

OM-01 HCM – Organizational Management

Description: The purpose of this course is to provide users with the knowledge and skills required to understand Organizational Management―include the roles, terminology, changes, and integration points to other modules or legacy systems.

High-level Org. Management process flow;
Additional Org. Management terminology;
Benefits and changes of Org Management;
Legacy systems that will remain in use within the scope of Org Management processes covered.

Duration: 1 hour

Intended Audience:

All Manager and Supervisor-level employees
HR Compensation; HR Training; HR OM
HR PA Consultant
HR System Support
Central Provost/HR
Unit/Dept OM

OM-02 Organizational Units and Positions for Distributed Users

Description: The purpose of this course is to provide users with the knowledge and skills required to understand the processes for initiating the creation and management of objects of org unit and position, including:

Roles and responsibilities- Who is involved?
Timing requirements – When do the processes begin and end?
Triggers- Which events signal the need to create or maintain an org unit or position?
Where/how are these processes managed?

Duration: 3 hours

Intended Audience:

Unit/Dept Level 1 Approver
Unit/Dept Level 2 Approver
Unit/Dept Manager/Supervisor
Unit/Dept Manager/Report Specialists
Unit/Dept Payroll/Mail code Coordinator

PA-00 Human Capital Management – Personnel Administration

Description: The purpose of this course is to provide the audience with the knowledge and skills required to understand the next level of detailed process flow for Personnel Administration. Topics include:

How Personnel Administration fits within the Employee Lifecycle;
Overview of the Personnel Administration process;
Personnel Administration Terminology;
Benefits and changes of Personnel Administration;
Legacy systems that will remain in use within the Personnel Administration process;
Identifying roles and responsibilities;
Incorporating non-system steps required for the hiring of regular staff and faculty employees;
Reporting options.

Duration: 2 hours

Intended Audience:

Central HR Compensation
Central HR Recruiting
Central HR Training
Central HR OMs
Central HR Time Management
Central HR PA Consultants
Central HR Benefits
Central HR System Support
Central Provost/HR
Central Payroll

Central Payroll Tax Reporters
Central Payroll/FI
Central FI/Budget
Unit/Dept Level 1 Approvers
Unit/Dept Level 2 Approvers
Unit/Dept Managers
Supervisors
Unit/Dept Timekeepers
Unit/Dept OMs
Unit/Dept Payroll/ Mail Code Coordinators
Employees

PA-01 Staff Hiring and Re-Hiring for Distributed Users

Description: The purpose of this course is to provide the audience with the knowledge and skills required to understand the processes for staff hiring & rehiring, including for:

Temporary employees
Non-compensated employees

Duration: 1 hour

Intended Audience:

HR Distributed Roles
Unit/Dept OM Tier 1,
Unit Dept Approver Level 1
Unit Dept Approver Level 2
Unit/Dept Payroll/Mail Code Coordinator

PA-02 Faculty Hiring and Re-Hiring for Distributed Users

Description: The purpose of this course is to provide the audience with the knowledge and skills required to understand the processes for hiring/re-hiring of faculty:

Roles and responsibilities – who is involved?
Timing requirements – when do the processes begin and end?
Triggers- which events signal the need to hire or re-hire faculty?
Where/how are these processes managed?

Duration: 1 hour

Delivery Method: Online (With follow up Workshop)

Intended Audience:

Unit/Dept OM Administrator
Unit/Dept Payroll/Mail Code Coordinator

PA-03 Position Revision, Position Change, and Transfer for Distributed Users

Description: The purpose of this course is to provide the audience with the knowledge and skills required to understand the processes for hiring/re-hiring of faculty:

Position Revision
Transfer
Position Change

Duration: 2 hours

Intended Audience:

HR Central Roles

PA-04 Change in Compensation, Cost Distribution for Distributed Users

Description: The purpose of this course is to provide the audience with the knowledge and skills required to complete each of the forms for the processes of:

Change in Compensation
Cost Distribution
Notice of Non-Continuance/Notice of Non-Reappointment

Duration: 2 hours

Intended Audience:

HR Central Roles

PA-05 Leave of/Return from Absence, Termination, Retirement for Distributed Users

Description: The purpose of this course is to provide the audience with the knowledge and skills required to understand the processes for Leave of/Return from Absence, Termination, Layoff, Retirement, Long-Term Disability:

Roles and Responsibilities- Who is involved?
Timing Requirements – When do the processes begin and end?
Triggers- Which events signal the need to start the process(es)?
Where are these processes managed?
How are these processes managed/defined?

Duration: 2 hours

Intended Audience:

HR Central Roles

PR-01 Procurement Overview Course

Description: The purpose of this course is to familiarize users with:

New procurement processes;
Important changes to expect;
Features and benefits of Supplier Relationship Management (SRM);
Procurement processes that will be implemented at Go-Live;
Important changes to expect;
Features and benefits of SRM.

Duration: 1 hour

Intended Audience: Shoppers, Department Managers (approvers), Buyers, Procurement Managers

PR-02 Creating Shopping Carts

Description: The purpose of this course is to provide users with the knowledge and skills required to:

Access the Procurement system (SRM) using the Portal;
Review the high level procurement process;
Review relevant Procurement Business Rules and Guidelines;
Shop using a Free Text item
Shop from Catalogues
Create a Limit Order
Use other features

Duration: 1 hour, 30 mins.

Intended Audience:

Shoppers, Department Approvers, Buyers, Procurement Managers

PR-03 Using the Internal Service Request Form

Description: The purpose of the course is to provide users with the knowledge and skills required to:

List BU organizations that are Internal Service Providers
Describe the ISR Business Process
Describe Features and Benefits of the ISR process
Use the Internal Service Request Form to request services.

Duration: 30 min

Intended Audience: Internal Service Requestor

PR-04 Shopping Cart Approvals

Description: The purpose of this course is to provide users with the knowledge and skills required to:

Describe the high- level Shopping Cart process;
List Responsibilities of Shopping Cart Approvers;
Describe Criteria for Approve/Reject decision;
Business Rules and Guidelines;
What happens after approval vs. what happens after rejection;
Approve a Shopping Cart (within UWL and/or E-mail);
Approve as is or “Approve with Changes”;
Reject a Shopping Cart item, with note.

Duration: 1 hour

Intended Audience: Department Receivers in the following departments:

Department Approvers
Buyers,
PAFO, LASC and EH&S Approvers
Property Accountant

PR-08 Using the Facilities Service Request System

Description: This course trains different types of Service Requests, Diligent estimates (number of workers and hours), complete FSR in facilities request systems, and user guide.

Duration: 30 minutes

Intended Audience: Department admins, facilities requestor

PY-01 Payroll Processing in HCM

Description: The purpose of the Payroll Processing work instruction is to provide users with the knowledge and skills to:

Review the high-level Payroll Flow;
Understand the Payroll Process roles and responsibilities;
Identify and understand the legacy systems and interfaces;
Identify non-system steps required in the Payroll Process;
Understand Business Rules and Guidelines;
Perform the main steps in the Payroll Process.

Duration: N/A

Intended Audience:

Central Payroll Tier
Central Payroll Tier 2
Central Payroll Tax Reporter Tier 1
Payroll Administrator and Payroll Specialist
FI Posting & Third Party Remittance Specialist & ACH Specialist

PY-02 Payroll Processing in SAP

Description: The purpose of Basic Payments is to provide users with the knowledge and skills to:

Review high-level Payroll Flow in relation to the Basic Payments process;
Understand the Basic Payments roles and responsibilities;
Identify and understand the legacy systems and interfaces;
Identify non-system steps required in the Basic Payments process;
Understand Business Rules and Guidelines;
Perform the main steps in the Basic Payments process.

Duration: 2 hours

Intended Audience:

Central Payroll Tier 1 and 2
Central Payroll Tax Reporter Tier 1
Payroll Administrator, Payroll Specialist
FI Posting & Third Party Remittance Specialist & ACH Specialist

TM-01 Time Management Process Course

Description: This course trains the key points of the HCM overview Time Management, the terminology from HCM Time Management, the changes and benefits of the Time Management, data sources for time setup, and the high level process flow of Time Management.

Duration: 60 minutes

Intended Audience: Time keepers, department managers, payroll coordinators

TM-02 Time Entry Employee

Description: The purpose of this course is to provide users with the knowledge and skills required to effectively enter daily and weekly time worked.

Duration: 2 hours

Intended Audience:

Employees entering work time

TM-04 Time Management Supervisor Approval

Description: The purpose of this course is to provide the audience with the knowledge and skills required to review and understand:

Supervisor Approval Process Flow;
Supervisor Approval responsibilities and timelines;
How MSS and Time Management Systems Integrate with other Applications;
Review how to Access the Time Management System;
Approve Timesheets, or reject / correct;
Approve Time-Off Requests, view calendar.

Duration: 2 hours

Intended Audience:

Timekeepers
Supervisors
Payroll Coordinators
Mail Code Coordinators

TM-05 Time Management Timekeeper Quotas / Evaluation

Description: The purpose of this course is to provide the audience with the knowledge and skills required to review and understand:

The Quota Process;
Inquiries on Absence Quota Information;
Process Time Quota Compensation;
Review Absence Quota Balances;
Review Time Evaluation Process;
Process Time Evaluations.

Duration: 1 hour

Intended Audience:

Timekeepers
Supervisors
Payroll Coordinators
Mail Code Coordinators