Access & User Tools: BUworks

System Access and Training for New Employees

New employees will be automatically assigned access to Employee Self-Service (ESS) and any other roles associated with their position within 2 business days of receiving a user name and Kerberos password.

Shortly after receiving system access, the new employee will be able to access the Blackboard learning management system and complete the pre-assigned training associated with their roles.

If an employee requires additional access, Readiness Leaders or a designated Departmental Security Administrator (DSA) will need to submit a request for additional roles following the process described below.

Changing Security Roles

To request security access role changes:

1. Contact your Readiness Leader
2. Readiness Leaderwill complete BUworks Security Role Change Form (or delegate to Departmental Security Administrator (DSA) to complete for most role changes).  NOTE: For internal control purposes Readiness Leaders must be the approver and submitter of security access change requests for organization structure and payroll coordinator roles.
3. Readiness Leader/DSA submits ticket through IS&T Help Desk (attach completed Change Form or include all related info in help ticket – including the name and contact information for the related Readiness Leader)
4. Changes will be made and the ticket closed after confirmation/approval is received from submitting Readiness Leader

Documents:

1. Distributed Security Role Definitions Listing
2. The Security Role Change Form

Access for Student Employees

All student employees whose position requires employee-level access to the University’s Financial and Purchasing systems will require access to SAP in order to perform their job responsibilities. To provide system access for student employees, please follow this procedure:

1. Complete the SAP Student Access Authorization Form and select the appropriate Security Roles from the drop-down box, or type in the appropriate role if it is not listed.  Please make sure you complete each field and have the student’s supervisor sign the form.  There are instructions at the bottom of the form to help you.
2. Submit your completed form(s) via email to hrom@bu.edu, or forward a hard copy to the Office of Human Resources, Organizational Management, 25 Buick St.,