Business Warehouse (BW) Cycle Improvements – Aug 18 and 19

August 17th, 2012 in BUworks - General

UPDATE: Business Warehouse (BW) Cycle Improvements and Initiation of the Cycle Optimization Project

Within the past few weeks, the BW team has worked to identify and test a series of improvements that will increase the efficiency and timeliness of the nightly BW data load cycle for reporting.

Below is a list of BW nightly load cycle improvements that will be migrated to production this weekend.  As a result of these improvements, we expect the cycle to improve by at least one hour; with a regular completion time well before 8:00AM.  This change is being implemented in advance of the work to be done as part of the Cycle Optimization Project (described further below) where we anticipate additional improvements as we proceed in conjunction with BUworks, mainframe, and other teams to improve efficiencies and interdependencies of the entire end-to-end nightly process.

Initial cycle improvements being put in place this weekend include:

1.       Optimization of Some SRM Data Load Code– Brings the total runtime for a particular process down from 4 hours to 4 minutes.

2.       Elimination of Unnecessary Steps of the Load Cycle–  Saves approx. 90 minutes of time and allows new Phase3 PBC reporting loads to finish by 6:30AM (estimated).

3.       Introduction of New Text “Scrub” Transformation Routine– Removes erroneous character-set issues that otherwise cause load failures and create a hard-stop in the cycle.  This occurred previously if illegitimate characters were passed from the data source into the Business Warehouse (where such data issues cause failures). This one change should greatly improve the reliability and likelihood of full cycle completion.

4.       Grants Management (GM) Loads to Start Approx. 2 Hours Earlier–  After consulting with functional teams, we are moving the Grants Management (GM) loads to start almost 2 hours earlier; now at 1:30AM.  As such, this takes fuller advantage of parallel processing and should yield a significantly earlier delivery of GM reporting.

5.       Code Review and Improvements of 2 HCM Processes– Will reduce related load processing time by approximately 45 minutes

6.       Introduction of Analytical Metric Tracking and Statistics Enhancements– To better capture and understand the dynamics and trends of load cycles

In addition to these improvements, the Cycle Optimization Project has begun this week.  It is a targeted project to have the entire BW cycle fully optimized.  The BW Team has been augmented with additional resources to assist with this effort and there is an equivalent effort with up-stream SAP processes.  It is anticipated that the full set of long-term BW cycle improvements will be in place by mid-October.

The long term goal being pursued collectively among all BUworks functional teams, the BW reporting team, and representatives from mainframe and other integrated system processes, is to achieve an end-to-end event-driven process with greatly improved cycle monitoring and management routines.

Enhancements to MSS Personnel Action Launcher

August 13th, 2012 in Human Capital Management

Payroll Coordinators and Managers

Search capabilities and display enhancements have been made to the Personnel Actions Launcher Application in Manager Self-Service. The changes include:

·         Search by Employee BUID

For employee records in your area of responsibility, you can now search either by entering a specific BUID or using a search screen accessible through a provided search icon.

·         Choose from Multiple Assignments
When processing a personnel action for an employee with multiple assignments that are all in your area of responsibility, all of the assignments will be displayed, from which you can select the appropriate assignment to modify.

·         Display Window Resized for Employee Selection
The display window for “Employee Selection” now has a fixed size to make navigation and information viewing easier.

·         Employee Personnel Number (PERNR) Added
The employee personnel number has been added to the data columns in the Employee Selection window to provide more information.

·         “Select Form” and “Exit” Buttons Repositioned
The “Select Form” and “Exit” buttons have been repositioned on the screen to improve navigation.

If you have any questions, please contact the IT Help Center at ithelp@bu.edu or 617-353-4357.

Thank You,

 

Ani Arakelians

BUworks HCM, Employee and Manager Self-Service

BUworks will be unavailable on Sunday, August 12

August 7th, 2012 in BUworks - General

Due to a scheduled maintenance update, BUworks will be unavailable on Sunday, August 12, from 8am thru 6pm. We apologize for any inconvenience.

BUworks will be unavailable on Saturday 8/4 and Sunday 8/5

August 1st, 2012 in BUworks - General

Due to scheduled power maintenance, BUworks will be unavailable from 6pm on Saturday, 8/4, until 12pm on Sunday, 8/5.

FM Reports Unavailable from 8pm Tonight thru 8:30am

July 17th, 2012 in Reporting

BUworks Reporting Users

To correct data issues in the FM reports, all FM reports will be unavailable from 8:00 PM tonight until the regular availability of 8:30 AM tomorrow morning.  During this time period all FM reports (such as Budget to Actual and Balance & Activity reports) will be unavailable.  Other reports (GM, SRM, HCM) will not be affected.  We apologize for any inconvenience.

Thank you.

BUworks Team

Register for DSA SAP Refresher Training Session

July 17th, 2012 in BUworks - General

It has been almost two months since the transition of Departmental Security Administrators (DSAs) requesting SAP security access.  The BUworks Security Team has developed a “hands on” classroom training to introduce the new DSA Org Role Report and to follow up with any questions DSAs may have about the current process.  This session is optional and seating is limited.

DESCRIPTION:

This session introduces the new DSA Org Role Report (report based on role access for a specific org unit) and offers a Q&A session where DSAs can ask questions and get a refresher on how the SAP functionality works.

PRESENTER(S):

Tammy Pruneau, BUworks Security

LOCATION:

Charles River Campus – SMG Room 314 (595 Commonwealth Avenue)

DATES:

·         July  23 MON 2:00 – 4:00 PM

·         July  24 TUE 2:00 – 4:00 PM

·         July  26 THU 2:00 – 4:00 PM

·         July  30 MON 10:00 – 12:00 PM

As this is a hands on session, there is a 28 person limit per session. The link to register. The session name is ‘DSA SAP Refresher Training and Q&A Session’.  If you have any questions, please feel free to contact BUworks Security at BUW-TECH-GRC@bu.edu.

Error Message – Non-Exempt Absence Code 2028 Reached Limit

July 16th, 2012 in Human Capital Management

Timekeepers and Managers

Absence Code 2028 is used to convert non-exempt sick time to personal time.  There are annual limits to the amount of time that can be recorded as personal time.  As of Friday, July 13, 2012, when a non-exempt employee or timekeeper enters hours using absence code 2028 that exceed the annual allowed time, the following warning message will appear:

[Note: The number of hours displayed in the message will reflect what the employee is entitled to for each contract or calendar year, based on the hours worked per week (i.e., 35, 37.5 or 40 hours per week).  For more information, see the appropriate Bargaining Unit Agreement or the Non-Represented Employee Handbook.]

When Will the Error Message Appear?

The message will appear when time is being entered under the Personal Day (Conv Sick) absence code 2028 if the annual hour limit will be exceeded.  Example: If a non-exempt employee is entitled to 16 hours annually but has previously used 12 and then attempts to enter 8 more, the error message will appear.

Who Receives the Error Message?

This message will be seen by the person inputting time for the non-exempt employee (whose time has reached the limit). This means that the message could be seen by the non-exempt employee him/herself, the timekeeper, or the manager (if the manager inputs the employee’s time).

What To Do If You Receive the Error Message?

The message is simply a warning. The person inputting time that coincides with the Personal Day (Conv Sick) absence code 2028 could accidentally hit the enter key and bypass the message.  If you receive the message, please enter the allowable time remaining for sick code 2028 and select an alternative absence code for the remaining time being submitted.

How To Monitor?

With proper monitoring, using the system tools described below, the manager and timekeeper can quickly identify an error in Personal Converted from Sick limits.  Timekeepers and managers can run the Display Working Time report (cats_da) in the WebGUI and MSS respectively.  A variant has been created to assist you in quickly executing the report.  Use the links below to see screenshots of the following:

·         Select Get Variant

·         08. PERSCONVSIC if bargaining agreement follows the fiscal year

·         09. PERSCONVSIC for the calendar year (non-represented employees)

·         Enter your three-digit mail code or range of mail codes, or the employee’s Person ID (BU ID), in Time Recording Administrator under Selection Criteria

·         Select the Execute button.

 

Help Link

Help link for managers

Help link for timekeepers

 

Questions?

Should you have any questions, or need assistance with the reports, please contact Jeff Small, Time Management Administrator, jsmall@bu.edu, 617-358-4817 or Mark Spengler, BUworks Time Management Lead, mnspengl@bu.eu, 617-358-6872.

Business Warehouse (BW) Reporting Availability

July 13th, 2012 in Finance, Reporting

Business Warehouse Reporting User

Reminder to share with individuals on your team involved in reporting.

BW Unavailable 5pm Friday July 13th thru 7am Monday July 16th, 2012

The Integrated Planning (IP) budget development program loads are being completed this weekend which require that Business Warehouse (BW) be unavailable for usage.  Business Warehouse (BW) reporting will be unavailable from 5pm Friday July 13th thru 7am Monday July 16th, 2012.

Thank you for your patience as these updates are completed.

Sincerely,

 

Mark Faria

Director, IS&T Reporting

 

Ines Garrant

Director, BUworks Financial Systems

 

Business Warehouse Reporting Updates and Availability

July 11th, 2012 in Finance, Reporting

Business Warehouse Reporting Users

Please note the two important updates below and share with individuals on your team involved in reporting.

(1) Fringe and Facilities & Administrative (F&A) Charges – Posting Errors

Some fringe benefit and F&A posting errors occurred this week that impact activity in both June and July. These have been corrected in our production system and will soon be updated in Business Warehouse (BW) reporting.  These posting errors are expected to be updated in BW reporting and available this Friday morning (7/13/12).

(2) BW Unavailable 5pm Friday July 13th thru 7am Monday July 16th, 2012

The Integrated Planning (IP) budget development program loads are being completed this weekend which require that Business Warehouse (BW) be unavailable for usage.  Business Warehouse (BW) reporting will be unavailable from 5pm Friday July 13th thru 7am Monday July 16th, 2012.

Thank you for your patience as these updates are completed.

Sincerely,

 

Mark Faria

Director, IS&T Reporting

 

Ines Garrant

Director, BUworks Financial Systems

Adjustment Implemented to Reduce Proxy and Gateway Errors

July 9th, 2012 in BUworks - General

BUworks Power Users

The Technical Team has made an adjustment to the BUworks Central portal which will greatly reduce proxy related gateway errors.  Please accept our apologies for the extended inconvenience.  If you experience a significant number of these proxy errors in the future, please contact the IT Help Center at ithelp@bu.edu or (617)353-HELP (4357).  Thank you.