Additional Information on Facilities Charges
BUworks, General Accounting and Facilities Management & Planning have been working to provide departments more detail about distributed charges by Facilities. We realize the information provided last week did not supply the level of detail one would have expected. Given the level of complexity of merging Facilities data with SAP, information about services or projects undertaken since Go-Live through February have minimal detail to reconcile your accounts. To help you reconcile expenses:
- Facilities has created reports in the FSR system that is managed outside of SAP by FM&P’s CAMMS. This will allow end users to see costs through February 15. With or without FSR numbers, end users can find all information including cost object (internal order or cost center), requestor, address and/or shop.
- Those without access to the FSR system should contact Zhonghong Peng at email@example.com
We are currently working on a new BW report that will provide the necessary information currently not available on the FM reports. We are evaluating posting options so that future distributions will include a level of detail needed to reconcile your accounts.
The settlement process for FSRs includes multiple steps. The first step was to post expenses – as done last week. The next step is to remove funds reservations and update commitments which were processed last night. For example, if a project or service was estimated to cost $500, but actually only cost $400, currently they are seeing the entire $500 on their books. Although $100 should have been returned, we are working to make this happen.
As we have all learned, BU’s transition to SAP is a work in progress. With this work in progress will come many questions from departments. Our time will focus on bringing resolution to this process.
Questions regarding the distribution of costs should be addressed to the following:
- For operations and custodial charges, contact Justin Martin at 617-358-6896.
- For construction and planning & design charges, contact Gregg Snyder at 617-353-6529.
For questions on how charges were distributed to each account, please contact Ming Huang at 617-353-9162.