College of Engineering
Graduate Policies and Procedures

Admission Information
Special Student Admission
Transfer of Credit
Registration
Adding or Dropping a Course
Auditing Courses
Transcripts
Grades and Course Credits
Suspension or Dismissal
Petitions
Withdrawal, Leave of Absence, and Reinstatement
Absence for Religious Reasons
Master's Thesis Committee
Time Limit for Courses
Time Limits for Degrees
Exceptions to Rules and Requirements
Graduation
Identification Cards and Numbers
Name Changes or Corrections
Address Changes
Sexual Harassment Policy
Administrative Policies Relating to Federal Guidelines
Complaint Procedures in Cases of Alleged Unlawful Discrimination or Harassment
Student Grievance Procedure in Cases of Alleged Disability Discrimination

Admission Information

Qualifications for Admission

Any person with an appropriate baccalaureate degree from a recognized college or university, or with equivalent education, may apply for admission to an engineering graduate program. A student’s undergraduate program must have included introductory studies in the humanities, social sciences, and natural sciences. The student must make up any deficiencies in his or her academic background by completion of additional specified courses.

Application

An electronic application is available on the Web at www.bu.edu/eng/grad/apply. Electronic applications require payment by credit card. You may also choose to download application forms and instructions at www.bu.edu/eng/grad/apply. If you do not have access to the Web, an application and instructions may be obtained from the College of Engineering Graduate Programs Office, 48 Cummington Street, Boston, MA 02215; tel: 617-353-9760; e-mail: enggrad@bu.edu.

The following credentials are required:

1. a completed Application for Admission form (three pages) indicating major field of study and degree program desired, and area of specialization if known.
2. $70 application fee
3. a certified copy and official English translation of an academic transcript (if original is not in English) from each college or university attended. Transcripts should be submitted in an envelope sealed and signed by the registrar.
4. two or more letters of recommendation
5. official score from the Graduate Record Examination (GRE) General Test. A GRE score is valid for six years. The six-year expiration date is based on January for fall applicants and October for spring applicants. For example, if an applicant is applying for Fall 2010, a GRE test taken prior to January 2004 is expired.
6. official IELTS or TOEFL score is required of all applicants whose native language is not English. An IELTS or TOEFL score is valid for two years. The two-year expiration date is based on January for fall applicants and October for spring applicants. For example, if an applicant is applying for Fall 2010, an IELTS or a TOEFL test taken prior to January 2008 is expired.
7. statement of purpose (essay) limit to two pages
8. résumé (optional)
9. International Student Data Form (for international students)

The Computer-Based Testing (CBT) program offers the GRE General Test throughout the year at numerous locations in the United States. The proposed test dates include at least one week of test taking per month beginning with the first full week of the month and the possibility of increased availability during periods of high volume. Testing is available by appointment at more than 100 test centers throughout the United States. The GRE should be taken no later than October for admission consideration for the following fall semester. For GRE application materials and information, contact the Educational Testing Service, P.O. Box 6000, Princeton, NJ 08541-6000; 1-800-GRE-CALL; e-mail: gre-info@ets.org; or www.gre.org.

For the GRE examination, the institutional code number for the College of Engineering is 3105 (no department code
is necessary).

International applicants who want to be considered for admission and financial aid must submit their application no later than December 15 for the fall semester and October 1 for the spring semester. U.S. citizens and permanent residents (domestic applicants) who want to be considered for admission and financial aid must submit their application no later than January 15 for the fall semester and October 1 for the spring semester. The Biomedical Engineering Department does not accept applications for the spring/January semester. (For admission to the Biomedical Department (with or without financial aid consideration) domestic applications must be submitted by January 15 and international applications by December 15 for the fall semester.) Application deadlines for admission without financial aid to the other departments are April 1 for the fall semester and October 1 for the spring semester for both domestic and international applicants. Applicants who do not require financial aid are also encouraged to apply by the early deadline of January 15. Application packages submitted with all supporting credentials will be given priority over incomplete applications.

Matriculation Students are admitted to a program for a specific entry date, usually for the September or January terms. If they do not matriculate or request an extension from the Engineering Graduate Programs Office, their admission to a degree program is rescinded. Students requesting an extension of the specific matriculation date may be permitted to defer for a maximum of one year. Beyond one year, a new application must be submitted. Deferral does not guarantee admission.

International Students For purposes of admission, an international student is a student who is not a United States citizen or documented U.S. Permanent Resident and who will need a non-immigrant student visa to study at Boston University. All international students are required to be enrolled full time in order to maintain their student visas. Permanent Residents of the United States and refugees are treated as U.S. citizens in the admission process and should follow the application procedure outlined for U.S. citizens. All credentials supporting an application must be in English.

In addition to the normal requirements for admission, applicants whose native language is not English must demonstrate an understanding of English, including the ability to read and write with facility. All applicants whose native language is not English must submit either an International English Language Testing Systems (IELTS) or a Test of English as a Foreign Language (TOEFL) unless they have been studying in an English-speaking country for a minimum of two years. An IELTS score of 6.0 or higher is required for admission. A TOEFL score of 550 or higher on the written exam or a score of 213 or higher on the computer-based exam is required for admission. If a student takes the new Internet-Based Test (iBT) a total score of 84 is the required minimum total. The scores on the individual sections should be, at a minimum, Reading—21, Listening—18, Speaking—23, and Writing—22. Students who seek financial assistance as graduate teaching fellows must obtain a minimum score of 6.5 on the IELTS exam, a TOEFL score of 600 or higher on the written exam, a minimum TOEFL score of 250 on the computer-based exam, or a 100 on the iBT exam and a minimum GRE verbal score of 450. Applicants may obtain additional information by visiting the IELTS website or the TOEFL website.

Official test results should be forwarded directly to the College of Engineering, by IELTS or ETS. For the TOEFL examination the institutional code number for the College of Engineering is 3105. No department code is necessary. IELTS does not use an institution code.

Arrangements regarding visas and U.S. government or University requirements are made through the International Students & Scholars Office, 888 Commonwealth Avenue, 2nd Floor, Boston, MA 02215 or e-mail: isso@bu.edu.

Students make their own arrangements for travel to and from Boston and for adequate financial resources while at Boston University.

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Special Student Admission

Any qualified student interested in undertaking graduate-level coursework as a nondegree Special Student may register on a space-available basis, after matriculated students have registered, with approval from the Engineering Graduate Programs Office. Only three courses taken at Boston University as a Special Student may be applied to a graduate degree. Interested applicants must complete an Application for Admission as a Special Student and obtain approval.

A special nondegree student must be either a U.S. citizen or a permanent resident. International students who are already in the U.S. in a non-immigrant status will need to visit the International Students & Scholars Office to confirm their eligibility to study. These students must first submit documentation of their visa status to the International Students & Scholars Office, 19 Deerfield Street, Boston, MA 02215, and obtain a Nondegree International Registration form. International students must bring this form to the ENG Special Student registration.

Registration of Special Students takes place during the on-campus registration period, just before the fall and spring semesters begin. Specific information may be obtained a few weeks before the registration period by calling or writing to the College of Engineering Graduate Programs Office, 48 Cummington Street, Boston, MA 02215; 617-353-9760; e-mail: enggradask@bu.edu.

Transfer of Credit

Graduate-level courses from other accredited engineering programs must be approved for transfer credit. Approval requires the recommendation of the academic advisor and the department graduate associate chair or the division associate head, and the consent of the College’s Associate Dean for Research and Graduate Programs. Graduate courses cannot be transferred if they have been counted towards another degree program. Credit is transferred for courses with a grade of B or better, and such courses will not be counted in the graduation GPA. No transfer of credit for courses taken before the senior year of college will be accepted.

Transferable coursework completed under a semester-credit-hour system is awarded with an equal number of semester hours. A 3-credit course taken at another institution will transfer as 3 credits. Coursework completed under a quarter-credit-hour system is converted into semester hours by awarding two-thirds of the total number of quarter-credit hours. Although a transfer may fulfill a one-semester course requirement, any credit deficiency must be satisfied in order to meet graduation requirements.

Boston University courses not listed as department degree requirements or not listed in the Graduate School of Arts & Sciences Bulletin are also subject to the above approval process.

In either case, approval for courses taken after matriculation must be obtained before registration for such courses. All courses to be transferred must be taken for a letter grade (not Pass/Fail). Coursework taken on-line or at a foreign institution will not be accepted for transfer.

Master’s Programs No more than 8 semester transfer credits or the equivalent are permitted in the master’s program. Credits from Boston University courses described above are added to external transfer credits in arriving at this total.

Postbachelor’s PhD Program No more than 8 semester transfer credits or the equivalent are permitted as part of the MS degree portion or structured course portion of the postbachelor’s PhD degree program. Credits from Boston University courses described above are added to external transfer credits in arriving at this total.

Post-Master’s PhD Program All credits to satisfy the 32-credit minimum must be taken at Boston University.

Registration

An officially registered student is one who has selected courses and paid or settled all charges.

Applicants may not register until they receive a formal statement of acceptance. Registration is conducted under the direction of the University Registrar.

The new graduate student should report to the Engineering Graduate Programs Office for detailed instruction concerning procedures to be followed during published dates for registration.

Continuing students must register during the official preregistration period, as listed in the University calendar or on the Registrar’s website. Late fee charges will not be waived by the Graduate Programs Office. Please refer to the Financial Information section.

Advisor All degree-seeking students must have an academic advisor in the department/division of their major. The department graduate associate chair or the division associate head will assign an academic advisor prior to registration.

Program of Study for Degree-Seeking Students A program of study for full- and part-time students must be approved by the student’s academic advisor before registration each semester. A copy of the approved plan is to be added to the student’s official file in the department/division office.

Full-Time Students

By Enrollment A graduate student enrolled in three to four-and-a-half courses (12 to 18 credits) will be considered full time and will be charged full tuition and fees.

Graduate students must register for at least one course each regular semester until completion of all course requirements unless they are granted a leave of absence. Failure to register for two consecutive regular semesters without having been granted an authorized leave of absence may result in termination of degree status. International students must be registered as full time, with the exception of their final semester.

By Certification All graduate students registered for fewer than three courses or 12 credits, but engaged otherwise in full-time study, research, or teaching pertinent to the completion of degree requirements or to gaining competence in the field of study, may be certified as full-time students. Such students must pay tuition on a per-credit basis and full-time fees. PhD students desiring full-time certification must submit to their department/division, during the official registration period, a completed Full-Time Certification form approved by the advisor and department graduate associate chair or division associate head. Master’s students must submit a completed and approved Full-Time Certification form to the Engineering Graduate Programs Office. This certification form must be submitted for each applicable semester.

Part-Time Students All part-time graduate students who are candidates for degrees must register each regular semester for no less than one semester course until all departmental course requirements are completed, unless they obtain a leave of absence. Continuing students (see below) may register for less than 4 credits.

Continuing Students Master’s and PhD students who have completed all departmental/division course requirements must register each subsequent regular semester for at least 2 credits of research, thesis, or dissertation until all requirements for the degree have been completed. Payment each semester entitles the student to appropriate access to and use of the libraries, research laboratories, academic staff, and other academic resources of the University for the purpose of completing such requirements as examinations, research, thesis, and dissertation work. It also entitles PhD candidates to officially audit one course per semester, excluding Summer Term, at no charge. Students may not audit Engineering 900-level, language, physical education, studio, or laboratory courses.

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Adding or Dropping a Course

To add or drop a course, eligible students may use WebReg on the Student Link or complete a Class Adjustment form, available from their school or college. Students should consult with their advisors before adding or dropping a course.

A standard course dropped during the first five weeks of classes will not appear on the student’s permanent record. A standard course dropped after the first five weeks of classes will appear on the student’s record as W, and the student will be charged for the course.

Standard courses may be dropped up to the end of the 10th week of classes. After that point, no course may be dropped. (See the Registrar's Office home page.)

Auditing Courses

An auditor is a student who attends a class to acquire knowledge, but not to earn credits or a grade. Audited courses do not count toward completing degree requirements. An auditor may not change his or her status after the fifth week of classes for standard courses. Auditors must attend classes regularly, complete assigned reading, and participate in discussions, but they are excused from examinations.

Auditors are admitted to a course on a space-available basis and in accordance with the rules of the school or college offering the course. Auditors are subject to the full tuition and fees of the course.

PhD students who have completed all departmental/division course requirements are entitled to audit officially one course each semester, excluding Summer Term, without further tuition charge. Students may not audit Engineering 900-level, language, physical education, studio, or laboratory courses. Students eligible to audit a course should confirm their eligibility with the department/division.

Transcripts

Current students may order transcripts online through the “Transcript Preview and Ordering” option on the Student Link or the Alumni Link; there is a $4 fee, payable by credit card, for each official transcript ordered online. In all other cases, requests for official transcripts must be made in writing, either by letter or by completing a Transcript Request form available online at www.bu.edu/reg or at the University Registrar. Please include the following information: full name, including any former names; contact phone and e-mail; signature; Boston University ID number or Social Security number; schools attended and dates; degrees awarded; and complete addresses of transcript destinations. The fee is $6 for each transcript requested in writing, and payment must accompany the request. Processing time for transcript requests is about two business days. Transcripts can be sent Express Mail for an additional $15 per destination to locations within the continental United States. For other destinations, please contact the Transcript Department for the cost. Unofficial transcripts can be obtained in person at the Registrar’s Office during regular business hours. There is no charge for unofficial transcripts. A valid photo ID is required to obtain unofficial and official transcripts if the request is made in person at the Registrar’s Office. Please note that the Registrar’s Office does not mail unofficial transcripts.

Grades and Course Credits

The College of Engineering uses a system of letter grades for evaluating coursework as shown in the chart below.

Incomplete Coursework When, for good reason, the work of a course has not been substantially completed within the semester of registration, an incomplete, or grade of I, may be requested by the graduate student using the appropriate contract form available in the Engineering Graduate Programs Office or department/division office.

At the time the I grade is submitted, the signed contract between the student and the instructor must be submitted to the Engineering Graduate Programs Office. The contract defines what must be completed and the time frame for completion. A maximum of one semester for completion is permitted (exclusive of Summer Term).

Grade Changes Grade changes are intended to correct inaccuracies arising from miscalculations and grading errors. Graduate students’ grades cannot be changed beyond the end of the following semester or after a student has been made an official graduate.

Academic Standards To graduate, a student must present a minimum cumulative grade point average of 3.0 (A = 4.0) for all courses attempted. Any student who receives grades of C or lower in two semester courses (or a total of 8 credit hours) is automatically placed on probation. Once this student’s overall GPA returns to 3.0 or higher, probation is removed.

Grades of C– or lower are not acceptable for master’s degrees. Grades of C+ or lower
for PhD students are interpreted as failures. Students in these programs who receive such grades in more than two semester courses (or more than a total of 8 credit hours) are withdrawn.

Academic Conduct Code All graduate students are responsible for becoming familiar with the Academic Conduct Code. A copy of the Graduate Academic Conduct Code may be picked up in the Graduate Programs Office, 48 Cummington Street, Boston, MA 02215.

Suspension or Dismissal

Boston University, through its various faculties and appropriate committees, reserves the right to suspend or dismiss any student for failure to maintain a satisfactory academic record, acceptable personal behavior, or satisfactory standards of health.

Petitions

In presenting any petition request to the faculty or to committees, students will use the prescribed form. Petition forms are available at the Engineering Graduate Programs Office, 48 Cummington Street, Boston, MA 02215 or in the department/division office.

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Withdrawal, Leave of Absence, and Reinstatement

Engineering graduate students who wish to withdraw from the University or take a leave of absence must submit their requests in writing. Students should file their requests at the Engineering Graduate Programs Office. International students must meet with an ISSO advisor prior to any interruption of studies. Upon written request and for appropriate cause, a student will be allowed up to two semesters of leave of absence. Leaves of absence beyond two semesters will be granted only in such exceptional cases as substantiated illness, one-semester maternity or paternity leave, or military service.

Obtaining transfer approval to another university from the International Students & Scholars Office does not withdraw a student from Boston University.

A request for a withdrawal or leave of absence is effective on the day it is received in the appropriate office; charges are canceled in accordance with the University’s published refund schedule, based on the effective date of the student’s leave of absence or withdrawal. Mere absence from class does not reduce financial obligations or guarantee that final grades will not be recorded. Failure to file appropriate notice may jeopardize a student’s privilege to return.

Refunds are explained under "Withdrawals and Refunds" in the Financial Information section of this website.

The period of authorized leave of absence is counted as part of the time allowed for completion of degree requirements. Students may not complete any degree requirements in a semester for which they have been granted a leave of absence. Students must be registered in the semester in which the last degree requirements are completed and in the preceding academic year semester.

Graduate students who are voluntarily absent for one or more semesters without officially taking a leave of absence must contact the College at least eight weeks before the start of the semester to inquire about reinstatement.

Students who have left the University for medical reasons may be required to provide a letter from a physician stating that they are able to return.

Absence for Religious Reasons

According to Chapter 151C of the General Laws, Commonwealth of Massachusetts, any student in an educational or vocational training institution, other than a religious or denominational educational or vocational training institution, who is unable, because of his or her religious beliefs, to attend classes or to participate in any examination, study, or work requirements on a particular day, shall be excused from any such examination or study or work requirement, and shall be provided with an opportunity to make up such examination, study, or work requirement that may have been missed because of such absence on any particular day; provided, however, that such makeup examination or work shall not create an unreasonable burden upon such school. No fees of any kind shall be charged by the institution for making available to the said students such opportunity. No adverse or prejudicial effects shall result to students because of their availing themselves of the provisions of this section.

Master's Thesis Committee

A committee composed of at least two readers, one of whom must be a faculty member of the department/division offering the degree, must be approved by the department/division before the student registers for thesis credits.

Deadlines for announcements of master’s thesis and doctoral defense are listed in the Graduate Programs Deadlines section of this website.

Time Limit for Courses

Master’s Degree Programs All coursework applied to the degree requirements must have been completed within five years of the degree’s being awarded.

Time Limits for Degrees

Master’s Degree The program leading to the master’s degree must be completed within five years of the student’s matriculation to degree-seeking status.

PhD Degree The program leading to the PhD must be completed within five years of the student’s being accepted to candidacy.

Exceptions to Rules and Requirements

Exceptions to College of Engineering graduate policies can be made only by the College Graduate Committee. Any student wishing to obtain an exception should address a petition to the committee with full documentation and the petition should be signed by the appropriate faculty advisor and department associate chair or division associate head.

Graduation

Master’s degrees are awarded in September, January, and May. PhD degrees are awarded in January and May only. Commencement exercises are held in May only. Students planning to receive their degrees at the May commencement must submit diploma applications by February 1. Students must submit diploma applications by July 1 for September graduation and by November 1 for January graduation. The diploma application is valid only for the graduation date specified; a new application must be filed if the student does not graduate as planned (see “Graduate Program Deadlines” for additional deadlines).

Graduation Standards Graduate students must complete their required academic program with a grade point average of at least 3.0 to graduate. The graduation GPA includes all coursework taken after matriculation applicable to the degree sought (regardless of grade obtained) and any previous courses submitted in fulfillment of program requirements.

Graduation Requirement Graduate students must be registered for either a course or at least 2 credits of research/thesis/dissertation in the semester or summer session in which they complete degree requirements, as well as in the preceding semester.

Participation in Graduation Master’s and PhD degree candidates must complete all degree requirements before participating in commencement exercises.

Identification Cards and Numbers

Terrier Cards are issued by the Terrier Card office. Students are assigned an ID number by the University.

A student is entitled to a new card only when there are changes to the information on the card. A fee is charged for replacing a lost card. Replacement cards are issued at the Terrier Card office.

Name Changes or Corrections

Misspelled names on official University documents can be corrected by presenting a current driver’s license or other form of identification to the University Registrar.

Currently enrolled students who wish to change their names must present sufficient reason and identification to the University Registrar. Upon approval, the student will be asked to complete a Name Change form.

For students who are no longer registered or who have graduated, legal documentation (e.g., a marriage license or court order) must be submitted to the University Registrar along with the request for the change.

Address Changes

Students must notify the University of any local or home address changes. To do this, eligible students may update this information on the Student Link or complete a Personal Data Change form, available from the student’s school or college, the University Information Center, or the University Registrar. Changes in residence hall addresses are the responsibility of the Housing office. If the student withdraws from University housing but remains enrolled at the University, the student must update his or her local address.

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Sexual Harassment Policy

Boston University is committed to the principle that no employee, student, or applicant for employment or admission should be subject to sexual harassment. The University strives to provide workplaces and learning environments that promote equal opportunity and are free from illegal discriminatory practices, including sexual harassment.

Sexual harassment is a violation of federal and state laws and University policy, as is retaliation against any individual who in good faith files a complaint of sexual harassment or cooperates in the investigation of such a complaint. Upon receipt of a complaint of sexual harassment or retaliation, Boston University will undertake a fair and thorough investigation with due regard for the rights of all parties. Every reasonable effort will be made to protect the confidentiality of the parties during the investigation. After an investigation, any person who is found to have sexually harassed or retaliated against another will be subject to discipline up to and including termination of employment and, if the person is a student, expulsion from Boston University.

Definition of Sexual Harassment

Sexual harassment is defined as sexual advances, requests for sexual favors, and any other verbal or physical contact of a sexual nature, whether intentional or unintentional, where:

• an individual’s submission to or rejection of the conduct is made, either explicitly or implicitly, a term or condition of employment or of status in a course, program or activity, or is used as a basis for an employment or academic decision; or,
• the conduct has the purpose or effect of unreasonably interfering with an individual’s work performance, academic performance, or educational experience, or of creating an intimidating, hostile, humiliating or offensive working, educational or living environment.

Examples of Conduct Which May Constitute Sexual Harassment

It is not possible to list all circumstances that might constitute sexual harassment. In general, sexual harassment encompasses any sexually related conduct which causes others discomfort, embarrassment, or humiliation, and any harassing conduct, sexually related or otherwise, directed toward an individual because of that individual’s sex. Such conduct is subject to this policy whenever it occurs in a context related to the employment or academic environments, or if it is imposed upon an individual by virtue of an employment or academic relationship.

A determination of whether conduct constitutes sexual harassment is dependent upon the totality of the circumstances including the pervasiveness or severity of the conduct.

The Massachusetts Commission Against Discrimination lists the following as examples of conduct which may constitute sexual harassment:

• Unwelcome sexual advances—whether they involve physical touching or not;
• Sexual epithets, jokes, written or oral references to sexual conduct, gossip regarding one’s sex life; comment on an individual’s body; comment about an individual’s sexual activity, deficiencies, or prowess;
• Displaying sexually suggestive objects, pictures or cartoons;
• Unwelcome leering, whistling, brushing against the body, sexual gestures, or suggestive or insulting comments;
• Inquiries into one’s sexual experiences; and
• Discussion of one’s sexual activities.

In order to constitute sexual harassment, conduct must be unwelcome. Conduct is unwelcome when the person being harassed does not solicit or invite it and regards it as undesirable or offensive. The fact that a person may accept the conduct does not mean that he or she welcomes it.

As a university, Boston University, its employees, and students also must be aware of the need for freedom of inquiry and openness of discussion in its educational and research programs, and must strive to create and maintain an atmosphere of intellectual seriousness and mutual tolerance in which these essential features of academic life can thrive. No university can or should guarantee that every idea expressed in its classrooms or laboratories will be inoffensive to all; pursued seriously, education and scholarship necessarily entail raising questions about received opinions and conventional interpretations. Boston University does guarantee, however, that credible accusations of inappropriate sexual remarks or actions will be investigated promptly, thoroughly, and fairly.

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If you have questions or concerns about sexual harassment, or if you wish to file a complaint of sexual harassment, you are strongly encouraged to contact immediately the appropriate office listed below:

Faculty, staff or applicants for employment:Contact the Equal Opportunity office, 25 Buick Street, 617-353-9286. Medical campus employees and applicants may also contact the Medical Campus Human Resources office, 801 Massachusetts Avenue, Suite 400, 617-638-4610.

Students:Contact the Dean of Students, 775 Commonwealth Avenue, 617-353-4126, or the Equal Opportunity office, 25 Buick Street, 617-353-9286. Students living in campus residences may also contact their local hall or area office.

Applicants for admission: Contact the Equal Opportunity office, 25 Buick Street, 617-353-9286.

Employees covered by a collective bargaining agreement: Specific provisions of the agreement may provide additional options for addressing a sexual harassment complaint.

Some of the schools and colleges at Boston University have also established their own procedures for handling issues of sexual harassment. Faculty, students, and staff who are members of academic units may contact the office of their dean to determine whether to use these complaint procedures.

Nothing in this policy is intended to limit the authority of Boston University to take appropriate disciplinary action against any individual who violates University rules or policies, whether or not the conduct constitutes sexual harassment under law or University policy.

State and Federal Agencies

In addition to the above, you may file a formal complaint with the government agencies listed below:

Faculty, staff, applicants for employment, or students:

Massachusetts Commission Against Discrimination
One Ashburton Place, Room 601
Boston, Massachusetts 02108
617-994-6000

Faculty, staff or applicants for employment:

United States Equal Employment Opportunity Commission
John F. Kennedy Building
475 Government Center
Boston, Massachusetts 02203
800-669-4000

Students, applicants for admission, faculty, staff, or applicants for employment:

Office for Civil Rights
U.S. Department of Education
33 Arch Street, Suite 900
Boston, Massachusetts 02110
617-289-0111

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Administrative Policies Relating to Federal Guidelines

Veterans Information In cooperation with the Veterans Administration (VA), the University participates in numerous veterans benefits programs including educational assistance, rehabilitation, deferred payment, and tutorial programs.

Any student who is eligible for veterans benefits or would like more information about VA rules and veterans programs should contact the Boston University University Registrar, 881 Commonwealth Avenue, Boston, MA 02215; 617-353-3678.

Information about students’ rights under FERPA and Boston University’s implementation of FERPA is set forth below.

Student Rights Under FERPA

In general, a student has the right to:

• inspect his or her education records;
  
• require that the University obtain his or her prior written consent before releasing personally identifiable information from education records;
  
• request that corrections be made to education records if the student believes the records are inaccurate or misleading or otherwise in violation of the student’s privacy rights under FERPA
  

Definitions

A student is defined as one who is, or has been, officially registered, and who attends, or has attended, classes at Boston University.

With certain exceptions, education records are records relating to a student that are maintained by the University.

Personally identifiable information includes a student’s name, the name of the student’s parent or other family members, the address of the student or student’s family, or other information that would allow a student to be identified.

A dependent student is a student who meets the criteria of dependency as defined by Section 152 of the Internal Revenue Code of 1986.

A parent means a parent of a student and includes a natural parent, a guardian, or an individual acting as a parent in the absence of a parent or guardian.

Directory information consists of the following items of information:

• Academic program (degree, major, minor)
  
• Dates of attendance, full-time/part-time status
  
• Degrees, honors, and awards received
  
• E-mail directory lookup
  
• Local address (If the University has only a home address in New England or New York, it is considered the local address) and BU directory phone number
  
• School or College
  

Privacy preferences

Unless restricted, Boston University may disclose any of the items of Directory Information without a student’s consent. Students may restrict the disclosure of any item of Directory Information by indicating this restriction on the Personal Page on the Student Link, (Personal tab, Data Restriction option). Students who have restricted their data will not be included in the yearbook unless arrangements are made with the Bostonia Office.

The right to restrict disclosure of Directory Information does not include the right to remain anonymous in class and may not be used to impede classroom communication.

Please Note: Even after graduation, privacy preferences remain in effect. As an example: If a student has restricted the disclosure of his or her degrees, honors, and awards, the Office of the University Registrar will not confirm degrees earned to prospective employers or any other party without the student’s permission.

Inspection of Educational Records

To inspect education records, a student should submit a written request identifying the records to be inspected to the appropriate University official using the Access Form. Students may obtain this form in the Office of the Dean of each school or college or in the Office of the University Registrar.

Written requests to access records will receive a response within a reasonable time, but not more than forty-five days after submission. A University official will arrange for access and will notify the student of the time and place where the records may be inspected. The University may charge a fee for a copy of the education records requested.

If a student does not know the specific location of the record, the request may be filed with the Access Officer, Office of the University Registrar, Boston University, 881 Commonwealth Avenue, Boston, Massachusetts 02215.

Information which a Student Does Not Have the Right to Inspect

A student does not have a right under FERPA to inspect information that is not an education record, such as:

• Medical Treatment records;
  
• Law enforcement records;
  
• Employment records (provided that employment is unrelated to student status);
  
• Records containing information about the individual that were created or received after he or she is no longer a student and that are not directly related to the student’s attendance at the University;
  
• Records of instructional, supervisory, and administrative personnel and educational personnel that are kept in the sole possession of the maker of the record and are not accessible or revealed to any other person except a temporary substitute for the maker of the record; and
  
• Peer-graded papers before they are collected and recorded by an instructor.
  

Note: A student may have rights to inspect such records under other laws.

In addition, a student does not have the right to access certain education records, such as:

• Confidential letters of recommendation, if the student has waived his or her right of access in writing;
  
• Financial records of the student’s parents;
  
• Admissions records for a student who does not officially attend the program of admission. If the student completed a course at the University but never officially attended as a degree candidate in the program of admission, then the student has FERPA rights with respect to that course but does not have rights with respect to the admissions records for that program;
  
• Records of a student that contain information on other students. The student may inspect, review, or be informed of only the specific information about that student.
  

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Authorizing Another Person to Inspect or Receive Copies of Your Records

A current or former student who wishes to permit another person to inspect or receive copies of the student’s education records must provide a signed and dated written consent which must:

• Specify the records that may be disclosed;
  
• State the purpose of the disclosure;
  
• Identify the person or class of parties to whom the disclosure can be made.
  

When Disclosure is Permitted Without Prior Consent of the Student

In general, the University may not disclose personal information from a student’s education records without the student’s prior consent. However, the University, in compliance with the law, may disclose personal information without the student’s prior consent under these conditions:

A. To University officials, staff, and others engaged in activities on behalf of the University with a legitimate educational interest

The University discloses information to University officials, staff, and others whom the University has determined to have a legitimate educational interest. An individual has a legitimate educational interest if the individual needs to review an education record in order to fulfill his or her professional responsibilities to the University. Such individuals include officers of the University, faculty, administrative staff, law enforcement and medical and legal personnel, and may include contractors, consultants and professionals engaged by the University where disclosure of the information is necessary for such individuals to fulfill their duties and responsibilities to the University. In addition, these individuals may include Boston University students, persons from outside the University, and volunteers, who are requested to serve on an authorized committee or board of the University (such as a disciplinary committee or the Board of Trustees) or to otherwise perform authorized tasks for the University.

B. The information has been designated as Directory information including:

• Academic program (degree, major, minor)
  
• Dates of attendance, full-time/part-time status
  
• Degrees, honors, and awards received
  
• E-mail directory lookup
  
• Local address (If the University has only a home address in New England or New York, it is considered the local address) and BU directory phone number
  
• School or College
  

C. In health or safety emergency situations

In the case of an emergency, the University discloses information from education records to the appropriate parties, including parents, if the University deems that knowledge of the information is necessary to protect the health, safety, or well-being of the student or other individuals. Such disclosure may include any disciplinary action previously taken against the student for conduct that posed a significant risk to the safety and well-being of that student, other students, or members of the University community.

D. In compliance with a subpoena

The University will make a reasonable effort to notify the student of the subpoena before complying. However, in the case of a subpoena issued for law enforcement purposes or an ex parte order under the USA Patriot Act, the University is not required to notify the student of the existence or the contents of the subpoena, or of the information furnished in response to the subpoena, if the Court or other issuing agency has ordered that such information not be disclosed.

E. The information is a record of a campus disciplinary proceeding

Federal law requires the University to disclose to both the accuser and the accused student the outcome of all student disciplinary proceedings that involve a charge of sexual assault. In addition, the University may disclose the final results of student disciplinary proceedings regarding a crime of violence or a nonforcible sex offense in which a student has been found to have committed a violation of the University’s policies. Final results include name of the offender, violation, and any sanction imposed. The University can also inform parents about violations of the University’s drug and alcohol policy by a student under the age of 21.

F. To officials of other institutions or organizations

• To which the student seeks or intends to transfer or in which the student is already enrolled, provided the disclosure is for purposes related to the student’s enrollment or transfer. The University has a policy of forwarding records to requesting institutions in these circumstances;
  
• In connection with the student’s placement or participation in internships, practica, affiliations or other programs related to the student’s courses or programs at the University;
  
• To which a student has applied for or from which he/she has received financial aid to support the student’s education, in cases where the information is related to (1) determining the eligibility for, amount of, or conditions of the aid, or (2) enforcing the terms and conditions of the aid.
  

In cases where the University has previously transmitted such information to another institution or organization in which the student has enrolled, has been placed, or has sought financial aid, the University may send corrected records if there are changes to the information previously sent.

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G. To the parents of dependent students

In rare circumstances, the University may disclose information from a student’s records to the student’s parents without the student’s prior consent if the student meets the criteria of dependency as defined by the Internal Revenue Code. In cases of divorce or separation, when relying on dependency as the basis for communication, the University reserves the right to communicate with both parents unless provided with evidence that one parent’s rights have been legally revoked or otherwise limited.

H. To authorized representatives of certain government offices

The University will release information to authorized representatives of the U.S. Comptroller General’s Office, the U.S. Attorney General, the U.S. Department of Education, and state and local educational authorities in connection with an audit or an evaluation of federal or state supported programs and to assure the enforcement of or compliance with federal or state legal requirements related to these programs.

I. In compliance with the Solomon Amendment

The University will release student information for the purposes of military recruiting to the Department of Defense.

The information released is limited to student name, address, telephone listing, date and place of birth, levels of education and degrees received, prior military experience, and the most recent educational institution attended unless restricted.

J. In response to complaints and legal actions involving the student and the University

If a student or parent initiates legal action or brings complaints against the University, the University may disclose education records relevant to the response to the complaint without a court order or subpoena. In addition, in the event that the University initiates legal action against a parent or student, the University may disclose education records relevant to the action without a court order or subpoena.

K. To authorized representatives of the state and local government

The University may disclose information to these authorized representatives if disclosure is allowed pursuant to a state statute concerning the juvenile justice system.

L. To accredited organizations

The University may release information to organizations that accredit colleges and universities for the purpose of assisting their accrediting functions.

M. To organizations conducting studies for or on behalf of the University

The University may disclose information to organizations seeking to improve education for or on behalf of the University (e.g., developing predictive tests or administering student aid programs).

N. In connection with notifications received under a state community notification program

The University will disclose information in connection with notifications received under a state community notification program about a student who is required to register as a sex offender.

O. To parties who provided or created a record

The University may send education records back to the creator or sender of such records for confirmation of the authenticity of the record (e.g., of a transcript or letter).

P. After removal of all personally identifiable information

If all personally identifiable information has been removed from a record and the University has made a reasonable determination that a student’s identity is not personally identifiable, the University may release information concerning a student.

Limitations of Redisclosures

Under FERPA, information disclosed by the University may be subject to restrictions against redisclosure.

Amending Educational Records

Students have the right to have their education records maintained accurately and may request amendment of records that the student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA. If the normal channels for amending education records within the University do not result in the desired corrections, students should submit a Request to Amend Education Records form to the designated records keeper. Such forms are available from the University Registrar’s Office. The University Access Officer will inform the student of the University’s decision concerning the requested amendment within forty-five (45) days from the date of receipt of the Amendment Form.

If the University decides not to amend the record as requested, it will (1) inform the student of the decision, (2) advise the student of his or her right to a hearing to challenge the content of the records on the grounds that the information contained in the record is (a) inaccurate or misleading (i.e., that the information in the records has been recorded incorrectly) or (b) violates the student’s rights under FERPA and (3) explain the procedures to request such a hearing. If, after the hearing, the University decides that the information contained in the record is not inaccurate or misleading, it will inform the student of the right to place a statement in the record commenting on the contested information or stating why the student disagrees with the University’s decision.

Note: The process of amending records or requesting hearings regards only information that has been recorded inaccurately or incorrectly or that violates the student’s rights under FERPA. It is not a process to appeal grades, disciplinary decisions, or other University decisions with which the student disagrees but which have been recorded accurately. Normal review and appeal channels must be utilized where the dispute is with the decision itself and not with the accuracy with which the decision or information has been recorded.

Complaint Procedure

A student has the right to file a complaint with the Family Policy Compliance Office at the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. A complaint must be submitted to the Office within 180 days of the date of the alleged violation or of the date that the student knew or reasonably should have known of the alleged violation. The complaint must contain specific factual allegations giving reasonable cause to believe that a violation of the Act has occurred, and it should be forwarded to: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, S. W., Washington, DC 20202-4605.

Questions

Questions about the University’s policies and practices or about specific educational records should be addressed to the Access Officer, Office of the University Registrar, Boston University, 881 Commonwealth Avenue, Boston, Massachusetts 02215.

Equal Opportunity Policy Boston University prohibits discrimination against any individual on the basis of race, color, religion, sex, age, national origin, physical or mental disability, sexual orientation, or marital, parental, or veteran status. This policy extends to all rights, privileges, programs, and activities, including admissions, financial assistance, employment, housing, athletics, and educational programs. Boston University recognizes that nondiscrimination does not ensure that equal opportunity is a reality. The University therefore will continue to take affirmative action to promote equal opportunity for all students, applicants, and employees. Inquiries regarding the application of this policy should be addressed to the Associate Vice President for Human Resources, 25 Buick Street, Boston, MA 02215; 617-353-4477.

Disability Accommodation Boston University provides reasonable accommodations to eligible individuals with disabilities in conformance with Section 504 of the Rehabilitation Act of 1973 and with the Americans with Disabilities Act of 1990. Requests for disability accommodations must be made in a timely fashion to Disability Services, 19 Deerfield Street, Boston, MA 02215; 617-353-3658 (Voice/TTY). Students seeking accommodations must submit appropriate medical documentation and comply with the policies and procedures of Disability Services.

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Complaint Procedures in Cases of Alleged Unlawful Discrimination or Harassment

Boston University prohibits discrimination on the basis of race, color, creed, religion, ethnic origin, age, sex, disability, sexual orientation, or other unlawful basis. The goal of the procedures outlined below is to ensure that non-discrimination is a reality at Boston University and that no person in the University community is subjected to such unlawful conduct. All members of the University community can assist in the furtherance of this goal by ensuring that complaints of discrimination are promptly directed to the departments or individuals who have been designated to receive them, in accordance with these procedures.

Any employee, student, or applicant for employment or admission who believes that he or she has been subjected to any form of unlawful discrimination may make a complaint. Unlawful discrimination includes sexual harassment as well as harassment based on an individual’s membership in any other legally protected category. Boston University will conduct a fair and impartial investigation of all such complaints with due regard for the rights of all parties. Retaliation against any individual who has made a complaint of discrimination, or who has cooperated in the investigation of such a complaint, is unlawful and in violation of Boston University policy. The purpose of these procedures is to ensure that all complaints of discrimination are thoroughly and fairly investigated by authorized University officials who have the necessary expertise.

Any complaint of discrimination should be referred to one of the schools, departments, or individuals who are responsible for receiving or investigating such complaints. Any employee who receives a complaint but who is not specifically designated to formally handle such a complaint is responsible for directing the complainant or otherwise referring the complaint to the appropriate individual. All complaints, either verbal or written, must be referred to the appropriate office as set forth below.

Initiating a Complaint

The process outlined in this section applies to all complaints of discrimination, except those brought by students on the basis of disability. Students who wish to file a complaint alleging discrimination based on disability should file with Disability Services, in accordance with the procedures set forth in the last section of this document.

An employee, student, or applicant for employment or admission who believes that unlawful discrimination has occurred may initiate a complaint either by meeting with the appropriate individual in one of the offices listed below or by submitting a written complaint to that individual or office. The information provided in the complaint should be as specific as possible regarding the circumstances that precipitated the complaint. The complaint should include the dates and places of the incidents at issue, the individuals involved, the names of any witnesses, any efforts to resolve the matter informally and their results, and any other pertinent information.

Offices in Which a Complaint of Discrimination may be Initiated

There are a variety of offices available to receive complaints from students, faculty, and staff who believe they have been subjected to unlawful discrimination.

Complaints by Students Students may initiate a complaint by speaking to the designated individual in the Dean’s office of the student’s school or college, by speaking to a representative in the Dean of Students’ office, or by contacting the Equal Opportunity office.

Complaints by Members of the Faculty or Staff Faculty or staff may initiate a complaint by contacting the Equal Opportunity office or by contacting Human Resources. Employees in academic units may also initiate a complaint with the designated individual in the Dean’s office. Employees covered by a collective bargaining agreement may have additional options under that agreement for addressing complaints.

Complaints from Applicants for Employment or Admission, Visitors, or Other Non-Affiliated Individuals Complaints may be initiated in the Equal Opportunity office.

Complaints from Students, Faculty, or Staff at Off-Site Locations Any individual at an off-site location, such as Chelmsford, Washington, D.C., overseas programs, etc., may bring a complaint to any of the above offices as appropriate or to the on-site Director of the program.

The address and phone number for each of these offices is listed at the end of this document. Names of the designated individuals in the Dean’s offices of the schools and colleges may be obtained from the Dean’s office or the Equal Opportunity office.

Investigation and Resolution of Complaints The individuals and offices available to receive complaints, noted above, were selected to give all members of the University community the opportunity to initiate a complaint in a place in which they will feel comfortable doing so. These individuals and offices have the responsibility, after speaking with the complainant and/or reviewing a written complaint, to ensure that the complaint is directed to the proper office or individual for investigation.

Depending upon whether the individual accused of engaging in discrimination is a student, a member of the faculty, or a member of the staff, the investigation will be conducted by the designated office or individual with the appropriate expertise and jurisdiction to do so. The offices and individuals responsible for investigating complaints of discrimination are set forth below. In any particular case, the Provost or the Executive Vice President may designate which office or individual will investigate a complaint. The University will ensure that no person who is the subject of a complaint will be assigned to investigate that complaint. The Equal Opportunity office, if it is not conducting the investigation, and/or the General Counsel will provide advice or assistance to the investigation process.

The investigation may involve meeting with the parties, interviewing witnesses, requesting written statements from the parties, informing the person whose actions are the subject of the complaint of the allegations and/or providing to that person a copy of the complainant’s statement, and/or making any other appropriate inquiries. Before any adverse determination is made, the individual whose actions are the subject of the complaint will be informed as to the nature of the complaint, and will have the opportunity to respond.

The investigation should be completed promptly so that a decision can be rendered within 45 days of receipt of the complaint. If this is not possible, the complainant will be informed of the status of the investigation within 45 days.

A confidential record of all complaints, including their disposition, will be maintained by the investigating unit. The Equal Opportunity office will be informed of, and maintain a confidential record of, the nature of all complaints of discrimination investigated by other units, the names of complaining parties and respondents, and the final disposition of all complaints.

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Complaints Against Students The person who receives a complaint against a student will generally refer the matter for investigation to the Dean of Students’ office, though if a school or college has an established internal process for investigation of complaints it receives against its students, the Dean of that school or college will decide if the complaint will be investigated in accordance with that process or by the Dean of Students’ office. The investigating office will take any action that might be appropriate based on the results of the investigation, consistent with the applicable provisions in the Code of Student Responsibilities or the disciplinary procedures of the school or college.

Complaints Against Faculty Members The person who receives a complaint against a member of the faculty will refer the matter to the Director of Equal Opportunity, who will inform the Dean of the faculty member’s school or college. If the school or college has an established internal process for investigation of complaints against faculty, the Dean of that school or college will decide if the complaint will be investigated in accordance with that process or by the Director of Equal Opportunity in consultation with the Dean or the Dean’s designee. If the complaint also involves academic matters such as grades, curriculum, etc., the investigator will ensure that those matters are addressed by the appropriate officials within the school or college. The Dean of the school or college will be informed of the findings of the investigation and will determine whether further action is appropriate. Any action involving faculty will be consistent with the procedures outlined in the Faculty Handbook.

Complaints Against Staff Members The person who receives a complaint against a member of the staff will refer the matter for investigation to the Director of Equal Opportunity, who will inform the appropriate Dean or administrative head and Human Resources. The complaint will generally be investigated by the Director of Equal Opportunity. The Director of Equal Opportunity (or other designated investigator) will provide findings, in writing, to the Dean or administrative head, who will determine what action, if any, is appropriate. Action involving staff will be consistent with any applicable collective bargaining agreement and University policies.

Confidentiality

Every reasonable effort will be made to protect the privacy and confidentiality of all parties during the investigation, consistent with and subject to the University’s need to investigate the complaint and/or implement decisions made in order to resolve the complaint. It must be understood that in order to permit the University to carry out its obligation to investigate all complaints fairly, and to ensure that non-discrimination is a reality within the University community, no representative of the University is authorized to promise complete confidentiality to any person who possesses information relevant to the investigation of a complaint, including the complainant.

Any individual who requests confidentiality before disclosing a complaint must be informed that because any apparent violation of Boston University Policy must be addressed, complete confidentiality may not be possible. An individual who insists on confidentiality as a condition of disclosing a complaint may be advised of the opportunity to consult with one of the University’s medical or mental health professionals, with whom such matters may be discussed in confidence. However, consulting with these professionals does not constitute the initiation of a complaint. Medical and mental health professionals are not representatives of the University for this purpose and are not authorized to investigate or respond to complaints of discrimination.

Appeals

In the event that the complainant believes that the resolution of the complaint has not rectified the situation, an appeal may be made. The appeal should be filed with the Director of Equal Opportunity. In the case of complaints against students and staff members, the Director of Equal Opportunity will direct the appeal to the appropriate officer of the University for review and disposition. In the case of complaints against faculty, the Director of Equal Opportunity will consult with either the Dean of the school or college in which the faculty member is appointed (if the Dean did not make the decision being appealed) or the Provost to determine the appropriate officer of the University to whom the appeal should be directed.

An individual whose action(s) are the subject of a complaint may appeal adverse action taken as a result of the complaint. Students disciplined under the Code of Student Responsibilities should follow the appeal procedures outlined in that document. Faculty members should follow the procedures in the Faculty Handbook. Other employees should follow the grievance procedures outlined in the Personnel Policy Manual, or their collective bargaining agreement, whichever is appropriate.

These procedures shall constitute the grievance procedure mandated by the regulations implementing Title IX of the Education Amendments of 1972, and, for employees, the grievance procedure mandated by the regulations implementing Section 504 of the Rehabilitation Act of 1973. The procedure for student grievances under Section 504 is set forth in the Student Grievance Procedure In Cases of Alleged Disability Discrimination. The University’s Director of Equal Opportunity, 25 Buick Street, 2nd Floor, tel. 617-353-9286, is the designated coordinator for complaints arising under Title IX of the Education Amendments of 1972 and Title VI of the Civil Rights Act. The Director of Disability Services, tel. 617-353-3658, is the designated compliance officer for complaints arising under Section 504 of the Rehabilitation Act of 1973.

Questions about the University’s Complaint Procedures in Cases of Alleged Unlawful Discrimination or Harassment may be addressed to the Equal Opportunity office.

Exceptions to these procedures may be granted by the President, Provost, Executive Vice President, Medical Campus Provost, or the General Counsel.

Offices where complaints may be initiated:

Equal Opportunity
25 Buick St., Boston, MA 02215
617-353-9286

Dean’s office in the individual’s
school or college
Dean of Students
775 Commonwealth Ave.
Boston, MA 02215
617-353-4126

Human Resources, Charles River Campus
Employee Relations Representatives
25 Buick St., Boston, MA 02215
617-353-4044

Human Resources, Medical Campus
Director of Human Resources
Location: 801 Massachusetts Ave.
Suite 400,
Boston, MA
Mailing Address: 715 Albany St., 560
Boston, MA 02118
617-638-4610

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Student Grievance Procedure in Cases of Alleged Disability Discrimination

Boston University prohibits discrimination against any individual on the basis of physical or mental disability. This policy extends to all rights, privileges, programs and activities, including housing, employment, admissions, financial assistance, and educational and athletic programs. It is also the policy of Boston University to provide reasonable accommodations to persons with disabilities unless such accommodations would impose an undue burden or fundamental alteration to the program in question. The purpose of these procedures is to ensure that all complaints of discrimination based on disability are thoroughly and fairly investigated by the authorized units of the University. Boston University will conduct a fair and impartial investigation of all allegations of discrimination, with due regard for the rights of all parties. Retaliation against any individual who has filed a complaint of discrimination, or who has cooperated in the investigation of such a complaint, is unlawful and in violation of Boston University policy.

When a student believes that he or she has been discriminated against on the basis of disability, he or she may file, in writing a formal grievance with the Director of Disability Services, who is the University’s compliance officer for Section 504 of the Rehabilitation Act of 1973. The statement should be as specific as possible regarding the actions(s) or inaction(s) that precipitated the grievance: date, place, persons involved, efforts made to settle the matter informally, and the remedy sought.

If a student with a grievance alleging disability discrimination is also employed by the University, and the grievance arises out of the student’s employment, the grievance may be filed under the University’s Complaint Procedures in Cases of Alleged Unlawful Discrimination or Harassment. If the Director of Disability Services receives a grievance which appears to allege disability discrimination arising out of a student’s employment, the grievance may be referred to the appropriate office to be handled under the policy applicable to employees.

Where the grievance arises out of a decision made by Disability Services regarding a student’s eligibility for academic or other accommodations, the grievance will be forwarded for investigation to the Provost. Grievances otherwise involving academic matters, for example, cases in which grades are disputed, will also be forwarded to the Provost, who will determine which office(s) should conduct the investigation. Otherwise, the Director of Disability Services shall investigate the matters set forth in the written grievance. In conducting this investigation, the investigator may forward a copy of the grievance statement to the persons whose actions (or inactions) are the subject of the grievance, and may request a written response from appropriate individuals in the University. The investigator may also choose to interview witnesses, to meet with concerned parties, to receive oral or written statements, and to make other appropriate inquiries.

After completing the investigation, the investigator will forward a copy of a report and recommendation to the appropriate University official. If the complaint arises out of an academic unit, the report will be forwarded to the dean of the appropriate school or college, unless he is the subject of the grievance. In such cases, the report will be sent to the Provost. If the complaint arises from a nonacademic unit, the report will be forwarded to the administrative head of the unit, unless he is the subject of the grievance. In such cases, the report will be forwarded to the Dean of Students, who will forward it to the appropriate officer of the University.

Within forty-five (45) days of the filing of the grievance, the Provost, dean, or administrative head will render a decision on the merits of the student’s complaint. If resolution is not possible within forty-five (45) days, the Provost, dean, or administrative head shall inform the student of the status of the investigation.

Copies of the decision by the Provost, dean, or administrative head will be sent to the student, the Provost (when not issued by the Provost), and the Director of Disability Services. A copy may also be sent to the department and/or the persons whose actions (or inactions) are the subject of the grievance, as appropriate.

In the event that the student is not satisfied with the resolution of the grievance, an appeal may be made. The appeal should be filed with Disability Services, who will direct the appeal and all appropriate records to the appropriate office of the University for review and disposition.

Copies of the decision will be maintained in the Office of the Provost and Disability Services.

These procedures shall constitute the grievance procedure mandated by regulations implementing Section 504 of the Rehabilitation Act.

Questions about the University’s Student Grievance Procedures in Cases of Alleged Disability Discrimination should be addressed to Disability Services.

Exceptions to these procedures may be granted by the President, University Provost, Executive Vice President, Medical Campus Provost, or the General Counsel.

Student Retention Information Statistics for the student retention rate at Boston University are available on request from Institutional Research, 25 Buick Street, in accordance with the Education Amendments of 1976, Section 493A.

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