Graduate Student Forms

Graduate Student Forms

  • Registration Form: This is needed every semester that a student registers for classes or research credits. This form comes in the mail to graduate students. They are also available in the Graduate Office in CAS Room 112. If for some reason you do not get one in the mail, you must contact the Graduate Office. The student and the advisor sign this form. It should be handed in to Meredith Canode in the Biology Main Office.
  • Certificate of Full-Time Participation in Graduate Program: Students taking less than 12 credits per semester use this form in conjunction with the registration form to be awarded full-time status. This form comes in the mail to graduate students. They are also available in the Graduate Office in CAS Room112 or the Biology Main Office. The student and the advisor sign these forms, as well as the Program Director. It goes to Meredith Canode in the Biology Main Office at the same time as the registration form.
  • Continuing Student Status Registration Form (Certified Full Time): A student in a degree program who has completed all required coursework must be registered for Continuing Study each semester of the regular academic year until all remaining requirements have been completed. This form is available at the Biology Main Office and the Graduate Office in CAS Room 112. Both the student and the advisor sign off on the form. It should be handed in to Meredith Canode in the Biology Main Office.
  • Special Service Appointment Form: The Special Service Appointment Form is available in the Dean’s Office in CAS Room 115. This allows a student to request someone outside of Boston University to serve as a reader for a doctoral dissertation or a master’s thesis, or a member of a Final Oral Examining Committee (dissertation defense).
  • Prospectus: This is available in the Graduate School in the CAS building Room 112. At least a year before commencement, after completing coursework, language requirements, and the qualifying examinations, a student proposes a dissertation topic and identifies the first and second readers for the dissertation. The dissertation prospectus should be completed before the more extensive phase of dissertation research is undertaken. The review is followed by revision and the production of a final draft, which must be approved by the readers, and the director of graduate studies. The approved prospectus is submitted to the Graduate School of Arts & Sciences Office in the first week of October or the first week of April (depending on graduation date). The first and second readers and the director of graduate studies sign this form. You can download this form at the GRS website.
  • Thesis Announcement Template: A thesis announcement template for handout during the thesis seminar can be downloaded here.
  • Preparation for Oral Qualifying Exam: Students use this form after the Preliminary Exam. It is to confirm the faculty members on the Qualifying Exam Committee. This form is due six weeks after your Preliminary Exam. It needs to be signed by your faculty advisor and is turned in to Meredith Canode.
  • Annual Report - Due ANNUALLY last workday of October: All students are required to submit an annual report each academic year. This report includes a summary of courses completed, research progress, teaching experience, examinations passed, committee members and meetings held, and publications and presentations. All forms should be turned in by the last workday in October. The advisor signs this form.
  • Summer Research Status Registration Form: Summer Research registration status for students who are engaged during the summer in full-time research as an essential component of their graduate degree programs. This status provides a no-cost mechanism whereby graduate students can be officially recognized as students for purposes of loan eligibility and tax considerations. The form should be completed, appropriate signatures obtained, and submitted to the Academic Administrator. By signing the form, the student and the Department vouch that the student will be doing research full time for the twelve weeks of the Summer I and Summer II terms. GRS will enter the registration on the student’s records. Forms should be submitted before the beginning of the Summer II term and can be obtained by clicking here. It is also available from the GRS website here.
  • Graduate School of Arts & Sciences Procedures and Forms; Includes forms and instructions related to: MS and PhD Diploma Applications, Dissertation Prospectus Approval and Submission, Submission of Dissertation Defense Abstract and Scheduling the Final Oral Examination (Dissertation Defense)
  • Thesis Guidelines
  • W-4 Form
  • I - 9 Form
  • Direct Deposit Form
  • Key Request Form