Faculty Administrative Topics

Faculty Administrative TopicsGrants

All grant applications and post-award management of grants is handled by The Office of Sponsored Programs (OSP). The Department of Biology has designated staff at OSP who handle pre-award and post-award aspects of all projects. Sponsored Programs is located at 25 Buick Street, 2nd floor. The phone number is (617) 353-4365.

Faculty who have questions related to grant proposals or about the pre-award side of the process should contact Assistant Director Cynthia Kowal. Faculty with questions related to post-award management of grants should contact Assistant Director Dolores Markey. Faculty can also contact Biology Department Business Manager Sara Martin for assistance.

Links to many of the most commonly used pre- and post-award documents can be found on the Sponsored Programs website.

Financial

The Biology Department’s financial staff consists of Sara Martin, Business Manager; Richard Rigolini, Financial Administrator; and Barbara Colaggero, Senior Accounts Analyst. Any requests for reimbursements, travel advances, vendor invoices, or petty cash should be processed through the financial staff in the Biology Office. Any reimbursements must be substantiated with original receipts. Reimbursement requests typically take 2-4 weeks for processing. Travel advances may take longer, but cannot be issued prior to 2 weeks before the trip.

Faculty Administrative TopicsHiring Procedures

To hire a Work-Study or student employee to work in a faculty lab, you should be in touch with Richard Rigolini. The process differs slightly for Work-Study vs. student employment, but you’ll need to provide the rate of pay, account or grant to be charged, and a brief description of the work the student will be performing.

Students enter their weekly hours online each week, and all faculty supervisors are required to approve their students’ hours online as well. Students must submit their hours by 12 pm on Friday, and faculty must approve these hours by 4 pm on Friday. A check is issued to a student the following Friday.

To hire a technician, faculty must complete a job description. The “non-exempt” job description can be found on the Human Resources website. Faculty who are hiring a technician for the first time should work with Sara Martin to obtain the current pay scales and salary grades.