Incomplete Coursework

University Policy

School of Theology Policy

Students are expected to finish all coursework within the semester of registration. Students in need of an incomplete because of a serious situation beyond their control must fill out a Request for Extension of Coursework and Incomplete Grade petition (signed with the support and approval of the student’s advisor and the professor of the class before submitting it to the Associate Dean for Academic Affairs office). No incomplete grades shall be reported unless the instructor and the student have conferred, the student has presented a compelling reason for why a course cannot be completed on schedule, and the instructor has assigned a date by which all course requirements must be completed. Ordinarily, this extension should be no more than four weeks. A student may seek an additional extension, but instructors are never obligated to grant any extensions, including the first one.

No credit for incomplete courses will be granted unless the work is completed by the assigned date. Students may not carry an incomplete into the next semester without authorization from the Academic Dean and may never carry an incomplete beyond one calendar year of the end of the semester for which the incomplete grade is reported. There can be no extensions to this one-year limit, including leaves of absence.

Normally, the expected grade for failure to complete all work is an F. The instructor may assign a higher letter grade in consideration of work already completed during the semester, but is under no obligation to do so since the course remains “unfinished” and, in that sense, failed.

Students must turn in final assignments to their professors and to the Office of the Registrar. If the assignments are not received in the Registration and Financial Aid Office by the deadline, the grade will be changed from an I grade to an administrative F. The F grade is cause for review by the appropriate School of Theology committee for probation or termination.

Incomplete coursework may have serious implications on financial aid and STH scholarships.