Withdrawal, Leave of Absence, and Reinstatement

University Policy

School of Dental Medicine Policy

All SDM students are registered automatically due to the continuous program at the Henry M. Goldman School of Dental Medicine. A student who decides not to attend must take an official withdrawal or leave of absence. Withdrawals are initiated when the student wishes to permanently leave the University. Leaves of absence, however, are taken when the student wishes to leave the University, but intends to return in a future semester. Leaves of absence will be approved for one or two semesters. A student on leave who wishes to return must inform the school in writing at least six months before the beginning of the semester for which the student is returning.

Students who wish to take a withdrawal or leave of absence must fill out the Withdrawal and Leave of Absence Form. The form requires that students meet with and obtain signatures from the following school officials:

  • Predoctoral students: the Associate Dean of Academic Affairs and the Registrar
  • Postdoctoral students: their department Chairperson and/or Director, the Associate Dean of Academic Affairs and the Registrar
  • International students on F1 or J1 Visa: International Students and Scholars Office (ISSO)
  • Students with financial assistance: the Office of Student Financial Services

Students must sign the completed form and bring it to SDM’s Registrar’s Office. The withdrawal or leave of absence is effective on the date the completed form is received by the Registrar’s Office. Withdrawals and leaves of absence will be processed only for the current or a future semester. Students on a leave of absence for medical reasons must be assessed by Student Health Services before they will be permitted to re-enroll. A leave of absence or withdrawal may affect health insurance coverage for students who are enrolled in the Boston University Student Medical Insurance Plus Plan. Students who wish to remain on the plan during a leave of absence need to contact insmed@bu.edu to determine eligibility.

A leave of absence or withdrawal may affect eligibility for financial assistance. A withdrawal or leave of absence may also result in a refund of tuition, depending on the effective date of the withdrawal/leave of absence. The withdrawal schedule is based on SDM’s enrollment dates:

  • Withdrawal prior to the first day of classes/first day of orientation (new students): 100% tuition and applicable fees
  • Withdrawal during the first two weeks of classes: 80% tuition, 0% fees
  • Withdrawal during the third week of classes: 60% tuition, 0% fees
  • Withdrawal during the fourth week of classes: 40% tuition, 0% fees
  • Withdrawal during the fifth week of classes: 20% tuition, 0% fees
  • Withdrawal after the fifth week of classes: 0% tuition, 0% fees

Incoming students must withdraw in writing prior to the first day of orientation to receive a 100% refund of tuition and applicable fees (excluding the non-refundable tuition deposit). Withdrawals and leaves of absence for medical reasons are not exceptions to the University’s policy governing refunds. This schedule reflects refunds of tuition only; the student is responsible for contacting the appropriate offices (Student Accounting Services and/or the Office of Student Financial Services) to determine whether or not they are eligible for a refund.

There is no provision for refund of tuition in cases of involuntary separation, including disciplinary suspension or expulsion from the University. Whether or not a refund is given, and at what percentage, is at the sole discretion of the University, and refunds may be approved only by the President, Provost, Executive Vice President, or Vice President for Enrollment.

Please Note: Mere absence from classes does not reduce a student’s financial obligation nor guarantee that a final grade will not be recorded. Once a student has filed an official Withdrawal/Leave of Absence Form, the student’s account will be adjusted based on the effective date of withdrawal.