Graduate School of Arts & Sciences Policy
Students must be registered for every semester or Summer Term during which a degree requirement is completed or University facilities are used unless on an official leave of absence. When finishing a degree, students must be registered in the semester in which the final degree requirements are completed; PhD students must also be registered in the preceding semester.
Students are expected to register for a minimum of one course (at least 2 credits) or Continuing Student Status each semester until all degree requirements have been completed.
Candidates for admission may not register until they receive a formal statement of acceptance. Registration is conducted under the direction of the University Registrar. Graduate students should consult their department or program for detailed instructions concerning registration.
When registering, a student who, in any preceding semester, failed to register and had not been granted an official leave of absence will be considered a continuing student and will be charged the usual fee for such status. Failure to register for two consecutive regular semesters without having been granted an authorized leave of absence may result in termination of degree status.
A student in the Graduate School of Arts & Sciences should complete the course selection process by May for the fall semester and December for the spring semester. The deadline for payment/settlement of a student’s account can be found on the Student Accounting Services website. A new graduate student usually completes registration during the week prior to the beginning of classes. Late fees are charged to students who do not register or settle their tuition account during the official period. Students may not register later than one week after the start of classes without written approval from their school or college.
A student enrolled in three to four-and-a-half courses (12 to 18 credits) will be considered full time and will be charged full tuition and fees. A student must petition to register for a course overload of more than 18 credits. Tuition is assessed per credit beyond 18.
By Teaching Fellowship, Research Assistantship, or Full Fellowship
PhD students holding regular appointments as teaching fellows or research assistants, or awarded a separate full fellowship, are automatically considered full time.
All students not awarded a full fellowship and who are registered for fewer than three courses or 12 credits (a minimum of one course, at least 2 credits, should normally be taken until all degree requirements have been completed, unless registered for Continuing Student Status) but engaged otherwise in full-time study or research pertinent to the completion of degree requirements or to gaining competence in the field of study, may be certified as a full-time student. Such a student must pay tuition on a per-course basis and full-time fees. A student desiring full-time certification must submit to the Graduate School of Arts & Sciences, during the official registration period, a completed full-time certification form approved by the advisor and department chair or program director, or director of graduate studies.
All part-time students who are candidates for degrees are expected to register for a minimum of one course (at least 2 credits) or Continuing Student Status each semester until all degree requirements have been completed.
Continuing Student Status
Master’s and PhD candidates who have completed all course requirements must register each subsequent semester for Continuing Student Status until all requirements for the degree have been completed.