Withdrawal, Leave of Absence, and Reinstatement

University Policy

Division of Graduate Medical Sciences Policy

Leave of Absence

Normally, students must register for each regular semester until completion of all degree requirements. Upon written petition and for appropriate cause, a student is allowed up to two semesters of leave of absence without the necessity of committee consideration. Leaves of absence beyond two semesters are granted only in exceptional cases, such as a substantiated illness, one-semester maternity or paternity leave, or military service. The student should petition the Associate Provost of the Division of Graduate Medical Sciences with the approval of the chairman/director of the department or program of concentration. All requests for leave of absence must be submitted within the first three weeks in the semester in which the leave is intended to begin. If leave is granted, a certificate of authorized leave of absence is issued and a copy included in the student’s record.

The period of authorized leave of absence is counted as a part of the time allowed for completion of the degree requirements. Students may not complete any degree requirements in a semester for which they have been granted a leave of absence. Students must be registered in the semester in which the degree requirements are completed and in the preceding semester.

Readmission to a Degree Program

Students applying for readmission to the Division of Graduate Medical Sciences are subject to the following regulations: a minimum of two years must elapse from the time of withdrawal or termination before the enrollment; reapplication must be accompanied by an application fee; if readmitted, the student may be asked to retake examinations or demonstrate knowledge in current issues in the field of specialization; readmitted students will be subject to the rules and regulations set forth in the Division of Graduate Medical Sciences Bulletin at the time of readmission; students who have outstanding financial obligations to the University at the time of withdrawal or termination will be required to meet those obligations as a condition of readmission; and at the time of readmission, the student must provide a detailed schedule of plans for completing the remaining degree requirements within specific time limits.