Acceptance Instructions, Grenoble French Studies Program, Spring 2014
Congratulations on your acceptance to Boston University’s Grenoble French Studies Program! We are looking forward to your participation. The following contains forms and information that will help prepare you for your experience abroad.
Online General Forms
Please log in to your online application and complete your general pre-departure forms. These ‘general’ forms are common to all students going on one of the BU Study Abroad programs. All forms should be completed within two weeks of your acceptance.
Program-Specific Forms and Instructions
This is a second set of forms and instructions, specific to the Grenoble French Studies Program.
Below is a pre-departure form that you are required to fill out online within two weeks of your acceptance. Additionally, this is where you will find important instructions for how to apply for your student visa. Please carefully read all of the details below.
Form to Fill Out Online
- Housing Questionnaire (You will be asked to upload a passport-style ID photo of yourself.)
**Please print a copy of the submitted form for your records.
One of the most vital tasks in preparation for your study abroad experience is to apply for the long-stay student visa, required of all students residing in France for more than 90 days. The only exception is for students who are citizens of an EU member country with a valid passport.* A student visa is an official sticker affixed to your passport that you must obtain before departure for Grenoble in order to have permission from the French government to be a student in France. Therefore you must have a passport before you can apply for your visa, and it must be valid for at least six months beyond the end date of your program. Applying for the French visa is a lengthy, two-month process, so it should be your first priority.
Students may only apply at the French consulate for their jurisdiction (refer to the list of consulates provided below). If you attend school in one jurisdiction and have a permanent address in a different one, you can choose the jurisdiction in which you prefer to apply. Please note that BU Study Abroad is not involved in the formulation or implementation of French immigration policies, nor does it process visa applications; we simply provide some guidelines to assist with the process. The visa application process is between the student and the consulate.
*If you are an EU citizen, please notify Mary Ogburn at email@example.com.
The visa application is a two-part process that typically takes two months, so begin it now to allow adequate time. This cannot be emphasized enough, as there is no way to expedite your application and you will be sent home from the program at your own expense if you arrive without the proper visa. You must first register with Campus France online and mail in supplemental materials, which take three to four weeks to be processed. While waiting, you should schedule your in-person visa appointment and gather the required documentation. While processing time varies by consulate and time of year, you should then allow the Consulate one month to process your visa application.
Before Beginning: Read through all instructions carefully before beginning the process.
Step 1: Register online with Campus France, a service of the French Embassy. Students must log onto www.usa.campusfrance.org and refer to the link for study abroad students for PDF and video instructions about submitting the online registration, which you may also access here: Campus France instructions. The system is not intuitive, so these instructions will prove essential.
Step 2: As soon as you have submitted the online Campus France questionnaire, you must mail the following two items to the Campus France office in Washington, DC, at:
4101 Reservoir Rd. NW
Washington, D.C. 20007
Visa Letter from BU Study Abroad. This visa letter is NOT your acceptance email. It is an official, hard-copy letter in English from the packet that BU Study Abroad will provide you either by mail or for pick-up soon after you are admitted to the program.
Registration Fee & Photocopy. A $100 fee must be paid to Campus France in the form of a money order (personal checks are not accepted). The money order must be made payable to “MCUFEU,” and you should write your name and Campus France ID number on the money order. Please also include a photocopy of the money order.
Within three to four weeks of receiving your letter and payment, CampusFrance will send you two sets of messages through your Campus France PASTEL account (NOT your personal email account) confirming your payment and registration. You will need to print and take both the payment receipt email (“quittance de payment”) and confirmation message with you to the consulate appointment.
Step 3: All students must make an appointment to submit their visa application in person at the consulate of their jurisdiction, and these appointment slots fill up extremely quickly, so it is important to plan carefully and in a timely fashion. Although you cannot proceed to the consulate for your visa appointment until you have received a confirmation of registration from Campus France, you do not need to wait for this in order to simply set up your appointment with the visa section at the consulate via the consulate’s online scheduler. When making your visa appointment online, please be sure to select a date that is at least three weeks from the approximate date that Campus France receives your acceptance letter and $100 registration fee. Be sure you check your calendar, as you may not be able to change the appointment time.
Step 4: Gather and complete ALL required application documentation and attend your consulate appointment at the scheduled time. Requirements differ from consulate to consulate, so you must visit the consulate website for your jurisdiction right away to see what documentation is required. Again, remember that processing time for the visa application is between two and four weeks; non-US citizens should allow for a longer processing time. You will not have your passport during this time and, depending on the consulate's instructions, you will either need to return to the consulate pick to up your visa when it is ready or submit a pre-paid express mail envelope.
Tips for Your Consulate Appointment
Again, you must follow the instructions on the consulate’s website regarding required documentation, but here are a few things to keep in mind.
- Application Form: You will need to fill out the long-stay visa application by hand in black ink, using CAPITAL LETTERS. Please note that many consulates, including the Boston French Consulate require that you fill out TWO copies of this form by hand.
Follow this Visa Application Sample as you complete the form. Most answers will be straightforward and individualistic. However, we have provided answers for the less straightforward questions here. Please be sure to print out a clean copy of the application form from the consulate's website for your own use.
- Proof of Studies: Most consulates will ask for proof of residency or proof of studies. A proof of studies letter would be a letter from the registrar at your home university confirming that you are a registered student in a US institution. This is not the same as your visa letter.
- Visa Letter: In all cases, you must present a visa letter from BU Study Abroad, which confirms admission to the program and specific details about the program and accommodations. BU Study Abroad provides both a French and English version, which are included in the packet that you will receive by mail or pick up soon after admission.
- Proof of Medical Coverage Abroad: Consulates are now also asking for a letter verifying that you will be covered by overseas medical insurance while in France. All BU Study Abroad students are covered under CISI international health insurance, and there is also a letter documenting this in the packet that you will receive by mail or pick up soon after admission.
- Fee: You will be asked to pay a visa application fee, which is in addition to the CampusFrance fee.
- Residence Form (Visa de Long-Sejour - Demande d’Attestation d’OFII): This form is required of all students studying for the full-year in France. Students staying in France for between 3 and 6 months can opt for a temporary long-stay visa without going through the OFII process (un visa long sejour temporaire sans procedure OFII). However, a temporary visa CANNOT be extended, so if you are even remotely thinking about staying in France for a second semester you should request a long-stay visa with the OFII process. If you have questions, please contact Mary Ogburn before your appointment.
If the OFII form is necessary in your case, complete the top portion of the OFII form (found on the consulate’s website) and present it with your application materials. The consulate will review and stamp the form, and then return it to you with your passport and visa. You must then bring this form to the local authorities once you are in France and go for a medical exam, which will cost approximately 55 Euros.
- Proof of Accommodation: Consulates now require visa applicants to provide specific details confirming their accommodations. This information is included in your visa letter; therefore you do NOT need to submit any additional documentation regarding your living arrangements.
- Proof of Sufficient Means of Financial Support: Typically the consulate will require you to provide BOTH a bank statement showing sufficient funds AND a notarized statement that a guarantor will provide financial assistance for your stay. Please have both documents with you when you go to the consulate.
Consulates often prove difficult to contact, so if you still have questions after reading all information here and on the consular website, contact your program manager, Mary Ogburn, at 617-353-9888, or firstname.lastname@example.org.
French Consulate Contacts
See also the “Consulates of France in the US” page of the website for the Embassy of France in Washington for address listings.
MA, ME, NH, RI, VT
AL, NC, SC, GA, MS, TN
*This Consulate does not cover NE.
Visa Section of the Consulate General of France in Chicago
205 North Michigan Avenue
Chicago, IL 60601
Tel: (312) 327-5229; Fax: (312) 327-5201
IL, IN, IA, KS, KY, MI, MN, MO, ND, NE, OH, SD, WI
AK, OK, TX
Consulate General of France in Los Angeles
10390 Santa Monica Blvd
Los Angeles, CA 90025
Tel.: (310) 235-3200; Fax: (310) 479-4813
AZ, NM, CO Southern CA: Mono, Inyo, Kings, San Luis Obispo, Kern, Santa Barbara, Ventura, Los Angeles, San Bernardino, Orange, Riverside, Imperial, San Diego;
Southern NV: Clark, Lincoln, Nye, Esmeralda, Mineral Counties
Espirito Santo Plaza
1395 Brickell Avenue
Miami, FL 33131
Tel.: (305) 403-4150, (305) 403-4154
(visa information, afternoons only);
Fax: (305) 403-4158
FL, PR, U.S. Virgin Islands, Cayman Islands, the Bahamas, Turks and Caicos
10 E. 74th St.
New York, NY 10021
Mailing Address: Attn. Visa Section 934
5th Avenue, New York, NY 10021
Tel.: (212) 606-3601; Fax: (212) 606-3670
CT, NJ, NY, Bermuda
AK, HI, ID, OR, UT, MT, WA, WY, CA (except for counties under LA)
NV (except for counties under LA)
Pacific Islands under U.S. Jurisdiction
DE, DC, MD, PA, VA, WV
Program Dates & Cost
Pre-departure Meeting Date
There is a mandatory, program-specific pre-departure meeting for all Boston University students enrolled in an off-campus program. The pre-departure meeting is scheduled for Tuesday, December 3, 2013 from 11:00 AM-1:00 PM at the BU Study Abroad Office, 888 Commonwealth Ave, 2nd Floor.
- Wednesday, January 29 — Departure from U.S.
- Thursday, January 30 — Arrival in Grenoble
- Monday, February 3 — First Day of Class
- Friday, April 25 — Last Day of Class
- Saturday, April 26 — Departure from Grenoble
- Wednesday, January 8 — Departure from U.S.
- Thursday, January 9 — Arrival in Grenoble
- Monday, January 13 — First Day of Class
- Friday, May 16 — Last Day of Class
- Saturday, May 17 — Departure from Grenoble
The Grenoble French Studies Program fee for the 2013/2014 academic year is $28,795 per semester. Cost includes tuition, housing, board, airfare from a designated U.S. city, field trips, overseas medical insurance, and emergency travel assistance coverage. Download an estimated budget, including cost of living expenses. The total cost of the program will be charged to your Boston University student account, which must be settled by the deadline established by Boston University’s Office of Student Accounting Services.